Posts tagged hole assignments

The event planning team poses in t-shirts from the tournament and a big check for Capital Humane Society.

Year two of Putt Putt Fore Puppies was a resounding success!

The GolfStatus and Dormie Network marketing teams had so much fun in the tournament’s first year—and learned so much—that we decided to do it all over again and crush our goals from 2023. Check out the 2023 planning blog to get the rundown on the mini golf tournament.

Putt Putt Fore Puppies raised money to support the pets looking for their forever homes at the Capital Humane Society here in Lincoln, Nebraska. See our journey here and on Facebook and Instagram!

Thank you tournament sponsors!

Presenting Sponsor - Sinclair Hille Architects

Koozie Sponsor - Red Robin

Swag Sponsor - Raising Canes

Certified Piedmontese - Dinner Sponsor

Golf Ball Sponsor - UNICO Group

Batting Cage Sponsor - Pinnacle Bank

T-shirt Sponsor - Dormie Network

Grand Prize Sponsor - Belmont Veterinary Center

Refreshment Station Sponsor - Firespring

Snack Sponsor - Pillar Restaurant Group

Music Sponsor - Prairie Dental

Hole Sponsors:

3rd quarter / Post-Tournament update

We did it! The second annual Putt Putt Fore Puppies was an even bigger success than last year. Our goal was to donate $12,000 to Capital Humane Society, and thanks to the generosity of our networks and the Lincoln community, the event raised over $15,000 to help care for homeless pets!

event day & post-tournament recap

The tournament sold out, with 54 teams on all three courses at Adventure Golf. We made some changes to the tournament’s set up, moving check in and add-ons closer to Adventure Golf’s entrance to clear up a bottleneck we saw in that area from last year. Things ran smoothly for the most part, though we may add another station for folks to purchase add-ons next year to keep things moving. Over $5,000 went through our GolfStatus event website on tournament day for purchase of all-in games, raffle tickets, t-shirts, and donations, along with nearly $500 in cash. Golfers browsed raffle prizes, visited sponsor booths, decorated pet bandanas, interacted with adoptable dogs from Capital Humane Society, and enjoyed dinner while waiting for the shotgun start.

Emails were sent to all participants prior to the event reminding them to check their hole assignments and encouraging them to download the GolfStatus app ahead of time. Most teams were ready to go with the app, but QR codes were posted at registration and on the clubhouse for folks to easily download the app if need be.

We adjusted the day’s schedule based on 2023, allowing additional time for the teams on the more difficult Backwoods course to finish (even though it wasn’t quite enough time!). Thankfully, live scoring helped our team finalize the results on each of the three courses in just a few minutes so we could move onto awards quickly.

Overall, the event was a resounding success and Capital Humane Society was overwhelmed by the response to the event and the amount the tournament was able to donate. The planning team met to debrief and have some ideas to make the event even better next year! We sent out a post-tournament survey and will use those suggestions to improve for 2025.

3rd quarter update

The third quarter was a race to sell sponsorship packages, promote the tournament, recruit teams, and handle the final details to ensure a successful event. As we experienced last year, the bulk of the team registrations came in during the month leading up to tournament day.

Having a larger planning team than last year paid dividends in sharing the load of sponsor outreach, tournament prep, and day-of event execution. We continued to meet monthly but increased the frequency to bi-weekly leading up to the tournament. GolfStatus’ downloadable Timeline and Checklist kept our planning and task on target.

We crossed these major planning tasks off the list in the third quarter:

    ✓  Finalized details, logistics, and hole assignments for on-course games.
✓  Discussed a plan for inclement weather (which we thankfully didn’t need!)
✓  Promoted the tournament through email blasts, posts on local event calendars, hanging up flyers in businesses in the area, sending flyers home with local elementary school students, and word of mouth.
✓  Sent an email to last year’s participants with a promo code for $5 off registration on National Adopt A Shelter Pet Day on April 30
✓  Sold all but two sponsorships, both of which already had their hard costs covered. Each team member reached out to their networks to promote available sponsorships.
✓  Placed vendor orders for signage, koozies, golf balls, pin flags, and t-shirts.
✓  Worked with our client success rep to make hole assignments and sponsor hole assignments.
✓  Sent emails to all participants via the GolfStatus messaging tool to encourage them to download the GolfStatus app, purchase add-ons, and review hole assignments.
✓  Coordinated with Capital Humane Society to have adoptable dogs on site at the tournament. 

2nd Quarter Update

Planning has continued moving along smoothly. Getting the event website up and running was much simpler this time around, since all we had to do was copy last year’s event and update the specifics. We decided to offer two team registration packages, one that included a t-shirt for each team member at a higher price point and one that didn’t.

Each committee member was responsible for developing one or more sponsorship packages, which were added to the newly launched event website. We ran a registration promotion as part of National Adopt a Shelter Pet Day on April 30, offering a promo code for $5 off registration, which was sent to last year’s participants via GolfStatus’ email tool.

We did run into one major hiccup which necessitated a date change. The event was originally planned for Friday, September 20, but when the Big 10 conference released the 2024 football schedule, we discovered a home Nebraska Cornhuskers football game the same evening as the tournament. In football-crazed Lincoln, we didn’t think we could compete with the Huskers, so the tournament was moved a week earlier to September 13. We made sure all promotional materials (including the event website, flyers, social media graphics, and email blasts) were updated and that we communicated with the teams and sponsors who had already committed. Adventure Golf continues to be a great partner, working with us to seamlessly move the event date.

Perhaps best of all, after learning about the animals in need of homes, one of our planning committee members decided to adopt a cat from Capital Humane Society!

David and Quynh, his new cat from Capital Humane Society!

Here are the tasks we handled this quarter:

✓ Finalized registration packages and pricing
✓ Finalized sponsor packages and pricing
✓ Launched the event website and opened registration
✓ Sent an email to last year’s participants with a promo code for $5 off registration on National Adopt A Shelter Pet Day on April 30
✓ Created promotional graphics, logos, and flyers
✓ Brainstormed revenue enhancers
✓ Discussed plans for on-course games
✓ Began soliciting donations for raffle prizes
✓ Began sponsor outreach
✓ Sold 12 sponsorships (thanks Certified Piedmontese, Red Robin, Raising Cane's, 402 Title Services, Upland Software, Nexus Marketing, Vanity Fur, Kyson Denker State Farm, Engineering Technologies Inc, Stewart Title Company, Global Golf Post, Prairie Dental Group, and Luly Motors!)
✓ Sold 13 teams
✓ Met with Capital Humane Society staff about event promotion and logistics (and got to meet some of the adoptable pets)

1st Quarter Update

We kicked off planning with committee meetings in February and March to review lessons learned and ideas from the post-tournament debrief and start brainstorming for 2024. The planning committee welcomed several new members, with newer GolfStatus Account Managers and Client Success Reps joining in on the fun. The team now numbers 13, which means more people to share the workload. The decision was made to move the tournament to September, for a couple reasons. One, we hit the jackpot with weather last year—75, sunny, and just a slight breeze. October weather in Nebraska is extremely unpredictable, with more stable conditions in September. Second, Capital Humane Society had no events scheduled for September, so Putt Putt could fill that gap.

Thus far, planning has been easier, as we have actual data and last year’s experiences to draw from. We have a better understanding of costs, revenue, attractive sponsor packages, and how many teams to shoot for. We also have processes and assets in place to use down the road. What’s more, we could simply copy our event in GolfStatus’ backend so there was no need to start from scratch. Stay tuned for the website launch!

Here are the tasks we handled this quarter:

✓ Finalized the planning committee
✓ Set dates for all remaining committee meetings
✓ Set a fundraising goal
✓ Reviewed pricing options for facility rental and team registration
✓ Brainstormed sponsorship and package ideas
✓ Brainstormed revenue enhancers
✓ Locked it in with Adventure Golf (September 20!)
✓ Confirmed the date with the Capital Humane Society team
✓ Divided up sponsorships among committee members
✓ Worked on updating the event website so it can launch in April
✓ Updated the tournament’s budget spreadsheet

Bear’s Best Atlanta Leverages GolfStatus to Streamline Outside Events

Photo of a golf course tee box and water hazard.

Partner Snapshot

Named one of the top residential golf courses in the U.S. and top 10 courses in Georgia by Golfweek, Bear’s Best Atlanta is comprised of iconic holes designed by Jack Nicklaus from around the world. As such, the semi-private club in Suwanee, Georgia offers a unique playing experience, with hole designs from famous golf courses designed by Nicklaus, including Castle Pines, Muirfield Village, PGA National Championship Course, Sherwood Country Club, Shoal Creek, and Glenagles, all in one place.

“It’s a course that has something for every golfer, and that is part of the appeal,” says Jenni Tyler, Event Sales Director at Bear’s Best Atlanta. Recent renovations of the pro shop, clubhouse, and course bunkers give the high-end club even more appeal to members and other golfers in the Atlanta metro area.

The Challenge

Bear’s Best regularly hosts charity golf tournaments at its facility. Its unique course offering, attentive staff, and top-notch event experience make it a great choice for local organizations holding golf events. “At Bear’s Best, we’re all about enriching lives and building relationships, and charity tournaments are a big part of that,” Jenni says.

With so many onsite events to manage and execute, Jenni’s sales team and the golf staff needed a tool to streamline outside outings to maximize efficiency but still provide top-notch support for event organizers.

The Solution

Bear’s Best is part of the Invited Clubs family of clubs across the U.S. For years, Invited has worked with GolfStatus for each of the club’s Charity Classic events. At Jenni’s previous club, she worked with several event organizers who used GolfStatus to collect registrations, manage golfer and sponsor information, and pass off hole assignments to the club’s golf staff. When Jenni came to Bear’s Best, Invited’s existing relationship with GolfStatus and her previous experience with the platform made it the tool of choice for outside charity tournaments at Bear’s Best.

Four golfers walk on the green of a golf course holding putters.

The Results

Efficiency & Organization

Outside events are key to golf facilities’ bottom line; but they tend to take a lot of staff time, both on the front end, educating organizers and helping with best practices, and in the days leading up to a tournament, collecting golfer information and creating printouts. “GolfStatus gives us more time,” says Jenni. Instead of spending hours tracking down and inputting golfer names, assigning holes, designing cart signs, and creating reports, “we just log in and are ready to go in about 20 minutes since everything is in one spot.” The platform auto-generates alpha lists, cart signs, and reports, so all golf staff have to do is hit “print” when they’re making their final preparations.

Jenni says the biggest value GolfStatus brings to Bear’s Best is saving time and creating efficiencies. A big part of that is having the golfer information available to the golf staff ahead of time. Because golfers register via an event website where they submit their information and payment, staff don’t have to take that information over the phone or bounce between PDFs and spreadsheets. Everything is tracked and organized in one accessible place. Online registration is great for organizers, too—they can spend their time attracting golfers and selling sponsorships instead of dealing with paper forms, checks, and receipts. “They don’t have to figure out how to get a website set up, set up a Venmo or other way to take credit cards, or deal with payments the day of,” Jenni says.

All tournament-related staff at Bear’s Best, from the General Manager, to Jenni, to the golf pro, and assistant pro, all have logins to GolfStatus so they can make changes and adjustments up until the last minute.

— Jenni Tyler, Event Sales Director at Bear’s Best Atlanta

Live-scoring is another piece of the puzzle for golf tournaments at Bear’s Best. Golfers submit their scores in the free GolfStatus mobile app, which syncs to live leaderboards. Golfers can see current standings, use the app’s free hole-by-hole GPS to get accurate yardage to the pin, and even engage with the tournament’s host organization by making a donation to their cause. On the golf facility side, live-scoring helps staff track the round’s progress so they can be prepared for awards, a banquet, or other activity, and makes finalizing the tournament’s results a breeze. “Live-scoring is so much more efficient in finalizing scoring and getting things ready for awards,” Jenni says.

success story: North Gwinnett Dugout Club

A laptop computer displaying the event website for North Gwinnett's golf tournament.

The annual North Gwinnett Baseball Golf Tournament has been held at Bear’s Best for years. Organizers signed on with GolfStatus for the 2023 event, and Jenni says they had tremendous success. The previous year, prior to using GolfStatus, only about five teams prepaid when registering for the tournament, which left organizers hunting down teams for payment the day of the event and dealing with no-shows. After signing on with GolfStatus (and qualifying to use it at no cost through the Golf for Good program), they increased their field size to 144, collected all payments ahead of time, and brought even more sponsors on board. “Overall, they raised double what they had in years prior!” Jenni says.

best-in-class service

The organizations who host events at Bear’s Best run the gamut in terms of planning experience. “Some come to us and don’t know a thing about golf tournaments, some have been doing events for years,” Jenni says. The great thing, she points out, is that GolfStatus can help both types of events streamline planning from start to finish, stay organized, and seamlessly work with Jenni and Bear’s Best’s golf staff. “Being able to refer people to GolfStatus, who I know will be able to answer questions and provide the same level of service and support that we expect at Bear’s Best, takes so much off of my plate,” Jenni says, adding that GolfStatus also takes some of the pressure off of the organizer.

“We use GolfStatus as a selling point, quite honestly,” says Jenni. “Particularly for brand new event organizers who don’t think they can pull a tournament off, I tell them, ‘Go talk to GolfStatus, they’ll be your backup on things that are tedious so you can focus on networking and marketing the tournament.’” In fact, Jenni says several tournaments have booked with Bear’s Best and come on board with GolfStatus on the same day.

GolfStatus’ in-house support team provides backup to golf facility staff, helping guide tournament organizers as they make important decisions about event format, dates, add-ons, sponsorships, and pricing, with the ultimate goal to have a successful, lucrative tournament. “Both our team and GolfStatus are focused on making every event the best it can be.”

Image of a golf course with a tee box and water hazard visible.

invited clubs charity classic

Each club under the Invited Clubs umbrella hosts an annual Charity Classic event, which raises money for Invited Clubs’ Employee Care Foundation and a local charity. Bear’s Best Charity Classic benefits the ECF and First Tee of Metro Atlanta. “We get really excited about the Charity Classic event,” says Jenni. She has personally benefited from the ECF, which supports Invited Clubs’ employees in the midst of crisis such as home loss, death, illness, or domestic situations, so the cause hits home for her. “It’s an amazing resource for employees, but we also want to help youth through First Tee as they’re going through life and learning about golf,” Jenni says.

Running Bear’s Best Charity Classic event through GolfStatus puts Jenni in organizers’ shoes, and she continues to see the value in the platform. “We’re able to be efficient and stay organized while we raise money for great causes,” she says.

golf facilities & event planners save time with golfstatus

Golf facilities like Bear’s Best benefit as much from GolfStatus’ tournament management tech as event organizers. Facility staff and the planning team can share access in GolfStatus’ backend to manage golfer and sponsor information, finalize team pairings and hole assignments, and save time from start to finish. Want to learn more about how your organization or golf facility can save time and raise more money with GolfStatus? Hit the button below to get in touch!

let's talk

Success StoriesJennifer WemhoffDecember 11, 2023golf facilities, golf courses, charity golf tournaments, printouts, time savings, hole assignments, live scoring, app, support

Plan a Golf Tournament With Us!

GolfStatus’ golf event management platform powers golf tournaments and events of all types and sizes—even mini golf tournaments.

Leaning on the tournament planning resources available in its online resources library and working closely with the in-house Client Success team, the GolfStatus marketing team planned a brand new mini golf tournament, using the tasks outlined in the golf tournament fundraiser timeline and checklist, to give back to our community and raise money for a local charity. The tournament raised over $9,200 for the Capital Humane Society in our hometown of Lincoln, Nebraska.

A big THANK YOU to our tournament sponsors!

Presenting Sponsor

hole sponsors

Yankee Hill Veterinary Hospital Website Link

Post-event update

Lessons learned: The to-do list doesn’t stop once the tournament is done! Post-event follow up and engagement with attendees is super important for ensuring a great experience and building momentum for the next year’s event. Using GolfStatus’ messaging app was a simple way to reach out to everyone in one fell swoop to say thank you, provide a final update, and announce that Putt Putt Fore Puppies will be back again in 2024! Once all of the tournament accounting was reconciled, we were able to present Capital Humane Society with a check for $9,208.15 (which was THREE TIMES what we set for an initial fundraising goal).

We worked on these post-tournament tasks in the last month or so:

    ✓  Sent a thank you to all attendees via GolfStatus’ platform
✓  Sent handwritten thank you notes to sponsors
✓  Provided hole signs to sponsors
✓  Updated the event website
✓  Reconciled final expenses and income and presented a check to Capital Humane Society
✓  Debriefed with the planning committee
✓  Renewed with GolfStatus for 2024!

OCTOBEr Update

We did it! And it was an amazing day. We hit the jackpot in terms of weather—low 80s, plentiful sunshine, and a slight breeze. Set up and check in both went smoothly. People were eager to buy the games package and raffle tickets through the event website, and we raised $1100 the day of the event just in add-on purchases! Best of all, we were able to make a big check presentation to Capital Humane Society for over $8000! We heard from so many golfers and sponsors about how much fun they had and how they hoped we would do it again.

Lessons learned:

As much as we tried to plan ahead so the week of the event wouldn’t be hectic, there were just some tasks that had to wait until close to the event, such as printing alpha lists and making hole assignments.

It’s a good idea to avoid mentioning a specific time for post-golf happenings, since the round might take longer than anticipated. We planned an hour for golf, but the round on the Backwoods course (which is significantly more difficult than the Blue course) took close to an hour and half. Those on the Blue course finished in just over an hour, and thankfully were content to mingle, enjoy dinner or a drink, hit the batting cages, and soak in the beautiful weather while waiting for the raffle drawing and awards presentation.
Having QR codes for folks to buy raffle tickets and the all-in games package made it super easy to do. We also had QR codes to download the GolfStatus app for live-scoring, since we didn’t use paper scorecards. Live-scoring was a big hit, and sponsors loved seeing their logo in the app.
Giving ourselves plenty of time for setup was helpful—we arrived at Adventure Golf about 12:30 so we weren’t pushed to get everything ready before registration opened at 3:30.
Running everything through the GolfStatus event website was so helpful in reconciling expenses. Some golfers preferred to pay via cash, but that added a level of complexity for accounting purposes.
Getting proofs for printed items is imperative to ensure there are no errors and all items are up to our high standards and make sponsors look good. We had some difficulties getting accurate proofs from a vendor, but our persistence paid off and everything turned out fine (though it did add some unnecessary stress).
We truly couldn’t have done without GolfStatus. From easy registration, instant sponsor exposure, premium sponsorships, and the hands-on help from the client success team, GolfStatus was a key part of our success.

We crossed these last-minute to-dos off of the list in the weeks and days leading up to the event:

    ✓  Held bi-weekly meetings with the planning committee to discuss logistics
✓  Re-opened registration for waitlisted teams
✓  Created QR codes for golfers to purchase raffle tickets and all-in games and to download the GolfStatus app
✓  Created a rules sheet outlining the format and rules for each of the on-course games
✓  Assembled pin flags, hole signs, and golfer swag bags
✓  Worked with our GolfStatus client success rep to make hole assignments
✓  Confirmed and communicated volunteer assignments and committee roles
✓  Finalized the event day schedule
✓  Wrote talking points for the welcome
✓  Pulled together registration table supplies and odds and ends
✓  Communicated with sponsors and registrants to remind them of all-in games packages and raffle tickets

September Update

Lessons learned: Our tournament date is rapidly approaching and we’re in final prep mode. Our promotional push paid off, as we officially sold out the event! It was super exciting to see every sponsorship and team slot sold. As our GolfStatus client success rep had explained to us a few months ago, the majority of teams tend to register in the month or so leading up to the event, and that was the case here. We had a few additional teams inquire about registering after all the slots were filled, so we opened a waitlist. There are currently nine teams on our waitlist, so we’re figuring out a plan for potentially doubling up teams on some holes or even opening the third course at Adventure Golf. As we plan for all the final details and logistics, some of our sponsors have stepped up to provide things like tote bags and swag for player gift bags.

Here are the tasks we accomplished in September:

    ✓  Sold out our teams!!!
✓  Opened a waitlist for additional teams
✓  Held our monthly tournament planning meeting and set bi-weekly meetings through the tournament date
✓  Worked on recruiting volunteers to run games
✓  Designed and ordered a bunch of items: sponsor banners, hole signs, pin flags, koozies, and golf balls
✓  Checked with Adventure Golf on logistics like A/V equipment and tables
✓  Tracked donated game and raffle prizes

AUGUST Update

Lessons learned: Our summer focus on sponsorships has paid off, as we are officially sold out of sponsor packages! We worked with a couple businesses who were interested in participating in the event to create custom sponsorships, based on their goals and capacities for being part of the tournament. We’re super excited about selling our presenting sponsorship to Sinclair Hille Architects! The presenting sponsorship included GolfStatus’ exclusive Technology Sponsorship. With less than two months to go until event day, we’re working on determining details for on-course games, soliciting in-kind donations for prizes, and most importantly, pushing team registrations. Our team has been posting flyers around Lincoln, reaching out to friends and family who have expressed interest, pushing out email promotions, and utilizing targeted ads and organic social media to get the word out.

Here are the tasks we accomplished in August:

✓ Sold out our slate of sponsorships (shout out to Sinclaire Hille Architects, Ross Eickhoff State Farm, 402 Creamery, Allo Fiber, Raising Cane’s, Luly Motors, Pioneer Greens Dentistry, Nexus Marketing, Amigos/Kings Classic, Vanicek Dental, Yankee Hill Veterinary Hospital, Prairie Dental, Armature)
✓ Sold 10 teams
✓ Continued posting promotional flyers at businesses around Lincoln
✓ Worked on a promotional strategy to drive team registrations
✓ Held our monthly tournament planning committee meeting
✓ Created a spreadsheet to track volunteers, on-course games, prizes, and donations
✓ Started recruiting volunteers to help run the tournament
✓ Got to know some of the furry friends available for adoption at Capital Humane Society
✓ Continued outreach for in kind prize donations

July Update

Lessons learned: The team focused on securing sponsorships over the past month, relying on personal and professional connections to reach out to businesses. We’ve heard from a couple of potential sponsors that their charitable or sponsorship dollars have already been allocated for the year, which has reinforced the advice to start sponsor outreach early! We’ve been using our new budget spreadsheet template to track revenue and expenses, which has been helpful to reference, and started outlining volunteer needs and the details of the extra games we’ll have on the course.

Here are the tasks we accomplished in July:

✓ Onboarded five new sponsors (shout out to Upland Software, Global Golf Post, Five Nines, Nicki for Nebraska, Allstate Agent Ty Shearman)
✓ Sold 11 teams
✓ Dropped flyers off at businesses around Lincoln to promote the tournament
✓ Held our monthly planning committee meeting
✓ Got to know some of the furry friends available for adoption at Capital Humane Society
✓ Continued sponsor outreach and asks for prize donations
✓ Selected a photographer to capture images of the event

June Update

Lessons learned: While we were initially discouraged about the lack of team registrations thus far, we’ve discovered that folks are interested in playing in the event—they just don’t want to commit this far out from the tournament date. Our Client Success team assures us that most team registrations occur within 30 days of the event, and since our tournament isn’t until October 20, we’re still in good shape. That being said, we’re continuing promotion to keep the event on people’s radars and hopefully drive some early registrations and sell additional sponsorships.

Here are the tasks we accomplished in June:

✓ Finalized a promotional flyer
✓ Held a monthly committee meeting
✓ Sold an additional sponsorship (thanks Vanity Fur)!
✓ Determined on-course games
✓ Added a registration package for on-course games to the event website
✓ Continued to reach out to potential sponsors
✓ Continued promotion on social media

May Update

Lessons learned: It was exciting to put on the finishing touches and launch our event website! GolfStatus’ platform made it easy to add graphics, customize verbiage, and set a donation goal. We also worked with Cash, our Client Success rep, to add watch emails so members of our planning team are notified whenever someone registers a team, makes a donation, or purchases a sponsorship. A custom form was added to each registration package to collect preferences on which golf course folks want to play (Adventure Golf has three courses, one of which is definitely more challenging!). We knew that the software was easy to navigate, but have now experienced it firsthand! Now we shift our focus to promoting the tournament and approaching potential sponsors.

Here's what we did in May:

✓ Held our monthly planning committee meeting
✓ Finalized and launched our event website.
✓ Sold our first two sponsorships. (shoutout to 402 Title Services and Certified Piedmontese!)
✓ Had our first team register.
✓ Finalized team registration costs.
✓ Sent our first promotional email.
✓ Started working on a tournament flyer.

April Update

Lessons learned: Divvying up the labor has helped keep planning moving forward at a brisk pace. Monthly committee meetings have been a great checkpoint and opportunity to brainstorm and bounce ideas off of each other. Each planning committee member took ownership of a sponsorship package and determined costs, pricing, and benefits, and will also take point in selling the sponsorship.

At this point, we have two of the three courses booked at Adventure Golf, but are working to price sponsorships so they’re still profitable if we need to scale up to include all three courses (which would be a great problem to have!).

We crossed these items off the to-do list in April:

✓ Field trip to Adventure Golf to scope out the courses’ layout and where we can place signage, registration, tables, etc.
✓ Added imagery and custom text to the event website.
✓ Finalized the tournament logo (and it’s super cute!).
✓ Finalized sponsorship packages.
✓ Finalized team registration costs.
✓ Added details to the budget worksheet to track income and expenses.
✓ Started fleshing out a promotion schedule to implement once the event website is launched.

March Update

Lessons learned: As a first-year event, we’re creating and documenting processes as we go. Without past years’ experiences to draw from, it’s necessary to make educated guesses on a number of components, like fixed costs, expected revenue, sponsor packages, or the number of participants. We also don’t know what we don’t know, but have found that GolfStatus’ online resources and our Client Success team are filling in the gaps. Cash, our dedicated rep, is essentially an extra planning committee member, sharing his experience and expertise.

The good news is that we’re ahead of the game with planning. Cash shared that most tournaments open up registration 60-90 days out from the event date, and we’re on track to open registration sooner than that timeframe, once we determine some details about format and further flesh out sponsorship packages. Our committee members, like most golf event organizers, are trying to balance planning tasks with our full-time jobs and lives.

Here are the tasks we tackled in March:

✓ Finalized a date and locked it in with Adventure Golf (October 20!)
✓ Divided up sponsorships among committee members
✓ Received an education session from our GolfStatus Customer Success rep
✓ Worked on a draft of our event website
✓ Submitted fundraiser information to name Capital Humane Society as a beneficiary
✓ Started working on the tournament logo
✓ Started brainstorming promotion ideas
✓ Created a budget tracking spreadsheet
✓ Started creating a budget
✓ Practiced our putting skills (we do this a lot)

February Update

Lessons learned: Even with a mini golf tournament, there are a lot of moving parts and important things to consider, but the checklist has kept us on task. We’re finding a lot of fun possibilities for a mini golf tournament in terms of add-ons, sponsorship options, and games. After discussions with the planning committee, the original tentative event date needed to be reconsidered due to a conflicting event—which is why it was important to loop the entire team in to help consider decisions from all angles.

  
    Here’s what we accomplished in February:

    ✓  Finalized the planning committee
✓  Set dates for all remaining committee meetings
✓  Reviewed pricing options for facility rental
✓  Revisited potential event date options
✓  Brainstormed sponsorship and package ideas
✓  Determined a tournament name (Putt Putt for Puppies)
✓  Narrowed down a list of local animal-related beneficiaries
✓  Reviewed several GolfStatus client mini golf events and websites
✓  Started creating a budget
✓  Practiced our putting skills (again)

January Update

Here’s what we did in January:

✓ Set a tentative event date in October 2023
✓ Checked local event calendars for conflicts
✓ Met with the golf facility (Adventure Golf Center in Lincoln, Nebraska)
✓ Received a GolfStatus demo
✓ Brainstormed event ideas with the planning team and our GolfStatus Account Manager
✓ Practiced our putting skills

10 Tips for Choosing Software for Your Golf Fundraiser

Golf carts line up in front of the clubhouse at the start of a golf tournament fundraiser.

When it comes to fundraising events, there are plenty of event management platform options out there: CRMs, event-specific platforms, ticketing platforms, peer-to-peer platforms, and more. But how will these work for your golf fundraiser? Can they handle the specific nuances of a golf tournament? Will they make your life easier or require workarounds and adaptations to make it function the way you need it to?

The last thing you need is costly, complicated software that drains your time and resources instead of driving fundraising. As you evaluate software options for your golf event, here are some crucial questions to ask:

1. Will it help raise money?

If the goal of your golf tournament is to raise money, you’ll want a platform that comes with built-in tools that help facilitate fundraising, including the ability to collect donations (plus a way to set a donation goal and track your progress), the option for registrants to cover any fees, exclusive sponsorships and add-ons that drive revenue, and easy ways to receive your funds. It should also feature an attractive event website that serves as the home page for the tournament and presents your organization and sponsoring businesses in a professional light, with user flows that make it easy to complete transactions.

2. Is it easy to use?

When technology isn’t straightforward and easy to use and learn, your attention isn’t where it needs to be—attracting golfers, connecting with donors, selling sponsorships, and providing a great overall tournament experience. Tournament management software should be intuitive, so anyone on your staff or planning team can create an event in minutes and make changes, additions, and updates as necessary. If your organization holds multiple events, be sure the platform can easily duplicate events and has organization-level tools to standardize logos and branding.

3. Will it save time & effort?

Technology can certainly automate time-consuming tasks and manual labor, but poorly designed software, or tools that aren’t quite what you need, can quickly offset the time-saving benefits of technology with additional training, troubleshooting, and complicated workarounds. Choose a solution that’s both powerful enough to meet your needs and simple enough that you won’t spend hours training staff, trying to work out adaptations, and fixing problems. Look for features that ease common tournament planning pain points, like online registration, robust reporting, one-click hole assignments, live scoring, and sponsor onboarding. Any software solution should keep you organized by tracking golfer, sponsor, and donor information in the platform’s backend. What’s more, you should be able to easily export donor data for seamless inclusion in your nonprofit’s donor database.

Tournament management software should be able to provide an attractive event website for your charity golf tournament.

4. Does it help promote my tournament?

Experienced tournament organizers and event planners will tell you that every fundraising event you hold should come with an event website. When evaluating event management software, ensure that it can generate a clean, sleek, well-designed event website where players and sponsors can find more information, register a team or sponsor the event, and submit secure payment. With an event site, promotion becomes as easy as sharing a link in email campaigns, social media, your organization’s website, and even on printed pieces with a QR code. This way folks can commit to your tournament right when they hear about it, instead of filling out a paper registration form and finding a stamp to mail it back.

5. Does it make my event look professional?

Tournament software should enhance the overall look and feel of your event. The best software lends a professional experience to every aspect of your tournament and gives it instant credibility, which can be especially helpful for first-year events. Processes and materials that look outdated or unsightly can cheapen your event, which can influence the caliber of players and sponsors it attracts. The ultimate goal is to provide a professional experience from the moment someone hears about your tournament and visits your event site to when they submit their team’s score on the live scoring app.

6. Does it include live scoring?

A golf-specific feature—sometimes underrated and underused by tournament organizers—to look for in your tournament management software is live scoring. Teams input their scores on a mobile app, which syncs in real-time to live leaderboards that allows golfers to see hole-by-hole standings, helps organizers judge the round’s progress and keep the overall event moving smoothly, and expedites finalizing the tournament’s results because there’s no need for golf staff to hunt down paper scorecards. Look for a solution that offers professional, glitch-free live scoring with a leaderboard sponsorship that offers digital exposure that can be sold at a premium.

Golfers can view live leaderboard to see current standings, on their phones or on TVs in the clubhouse.

7. can i share access with my team & the golf facility?

Web-based platforms give tournament organizers, planning teams, and even golf course staff the freedom to access everything that goes into launching and organizing an event from anywhere. Be sure the software you’re considering allows user access permissions as needed so your team can easily collaborate with each other and the golf course using up-to-the-minute information.

8. how much does it cost?

With limited budgets, nonprofits need solutions that work well and don’t cost a fortune. Software that’s so expensive that it forces you to limit resources in other areas isn’t actually saving time or money. When choosing a tournament software platform, certainly consider baseline costs, if there’s a cost per user or for support, and look out for hidden fees, any upcharges, and tricky contracts. Many solutions offer extremely limited access at no cost and then charge substantially more for necessary features. Look for straightforward pricing, fees, and payout procedures.

9. what about the golf facility?

Golf staff at your host golf facility stand to benefit from tournament management software as much as you and your planning team do. You should be able to share access to the platform with golf professional staff, so they can assist with finalizing hole assignments, flighting, tie-breakers, and other golf-specific tasks in the days leading up to the event. Look for pre-formatted printouts, like scorecards, cart signs, and alpha lists, so golf staff can literally just hit “print” instead of having to create these pieces from scratch, saving them hours of time and allowing them to provide better service to you and your tournament’s golfers. Some golf facilities have an internal system in place they rely on to manage and execute outside events, but at your request, they should be willing to accommodate whatever platform you decide to use.

10. Will someone be available to help me?

Failure to provide adequate support is, unfortunately, common among software providers. Be sure to ask about the support you can expect to receive. Are support staff in-house or out-sourced? As a user, do you have immediate access to the support you need leading up to your event? During your event? After? Is support available seven days a week and what tools are available to assist your team and the golf facility during certain timeframes, such as in the evenings and on weekends when events are in full swing?

A responsive support team that will help answer software questions is a key part of tournament management software.

get qualified for tournament management software—at no cost

GolfStatus’ mission is to help nonprofits tap into golf’s given power by providing tools, resources, and support to plan and execute golf fundraisers. Through the Golf for Good program, nonprofits and those planning golf events to raise money for one can qualify to use GolfStatus’ tournament management software at no upfront cost. Get a professional event website, online registration and payment processing, live scoring, exclusive sponsorships and add-ons, and live support seven days a week to make your next golf event the best one yet. Click below to learn more and get qualified.

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Why It’s Not Too Late to Plan a 2023 Golf Fundraiser

Maybe you recently decided a golf fundraiser would be a great option to raise money for your organization. Or perhaps you held a spring golf event that was rained out or was so successful you want to add a second event this fall. You may be asking yourself—is it too late in the year to plan a golf fundraiser? Absolutely not! A successful, lucrative golf event can be planned in a matter of months. Here’s why now is a great time to plan an event and how to get started.

A man hits the ball on the green at a golf fundraiser held in the fall.

Technology Makes Prep & Planning More Efficient

The right event management technology streamlines planning tasks and keeps you organized so you can successfully hold an event with less lead time. A web-based software solution built specifically for golf fundraisers keeps everything in one place, making it easy to collaborate with your planning team and the golf facility. You’ll spend less time tracking down and managing siloed information and more time focusing on attracting players and selling sponsorships.

You Can Start Promoting Your Event Right Away

An event website for your golf fundraiser can be built and launched in a matter of days, which means you can start promoting it right away. The beauty of using an event website for all of your promotion is that it makes promotion as simple as sharing a direct link to the website where golfers can register and buy add-ons and sponsors can commit to your event as soon as they hear about it. Plus, moving promotion online means you can skip the time-consuming process of creating registration materials and processes, collecting addresses, mailing flyers, and waiting for people to send in their information. Share the link on all your organization’s digital channels and ask your planning team, board members, volunteers, and supporters to do the same to cast the widest net possible.

Automated Workflows Save Tons of Time

Online registration is a game-changer for busy event organizers. It eliminates the need for tons of spreadsheets, processing paper forms, cashing checks, sending receipts, and chasing down payments the day of the tournament. Instead, all pertinent information is collected right when someone registers a team or purchases a sponsorship and dropped into your event management software’s backend. Plus, when it comes time to manage hole assignments, team pairings, handicaps, and other unique details of a golf event, each golfer’s information is ready to go, right in the software so there’s no need to bounce between platforms or worry about working with out-of-date information.

Fall is a Great Time for Golf

In general, fall is an excellent time for golf events. You get favorable weather and appealing course conditions, plus lower, off-peak season facility costs. You’ll want to keep the shorter days that fall brings in mind when setting the tournament’s schedule, but can easily be addressed by a shotgun start or a shorter nine-hole event to maximize playable hours. If you’re in a warm-weather location, you have even more of the year to work with and can get a tournament on the books for November or December.

Fall is a great time for a golf fundraiser with favorable weather and excellent course conditions.

Resources Are Available to Help

Don’t worry—tournament planning resources are available to get you off on the right foot. Sample timelines, checklists, sponsorship packages, templates, and more can help take the guesswork out of planning, especially on a shorter timeline. When choosing an event management platform, be sure it’s supported by a knowledgeable, responsive client success team that knows the ins and outs of golf events and can respond to questions and resolve issues seven days a week. .

Getting Started is Easy

GolfStatus’s golf event management tech is specifically designed to make golf tournament fundraisers easy to launch, plan, market, and execute. Our in-house customer success team is there to guide you every step of the way, from building your event website and creating sponsor packages to helping you select a tournament format and working with the golf facility. Through the Golf for Good program, qualifying 501(c) organizations get no-cost access to GolfStatus. Click below to get qualified!

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Best PracticesGuest UserApril 27, 2023golf fundraisers, spring, summer, fall, event management, technology, software, sponsorships, event website, event websites, online registration, networking, hole assignments, resources, support, golf for good

Organizing a Charity Golf Tournament: Key Tips & Checklist

People participate in a charity golf tournament

If you’ve never planned a golf tournament before or your organization doesn’t currently have a golf event as part of its fundraising portfolio, you’re likely wondering about what it takes to raise money with golf. Planning a successful golf fundraiser starts with a solid understanding of some fundamentals, paired with a golf tournament checklist to keep you on task and on target.

Want to brainstorm ideas for your charity golf event?

Check out this guide.

What to Know Before Organizing a Charity Golf Tournament

You don’t have to be a golf expert.
Most of your fundraising revenue goes to your cause.
Golf events are more popular than ever before.
Golf events bring new donors to the table.
Sponsors are interested in connecting with your donors in new ways.
Golf tournaments are fun and exciting.
Organizing a charity golf event is worth the work.
Use a checklist to stay organized.

1. YOU DON’T HAVE TO BE A GOLF EXPERT.

Many event planners aren’t golfers—and don’t need to be to hold a lucrative golf tournament. All that’s really needed is a tool that helps organizers, committees, and volunteers navigate the intricacies of a golf event and that’s purposefully designed to save novice and seasoned golf event planners time and resources.

An event management platform designed specifically for golf fundraisers makes things easier and walks you through planning and executing every step on your golf tournament fundraiser checklist. Look for a tool that makes it easy to collaborate and exchange information with the golf facility and one with a responsive customer success team that’s there when you need them.

2. GOLF FACILITIES ARE EAGER TO HOST GOLF TOURNAMENTS.

When organizing a charity golf tournament, make sure your donors, staff, and sponsors have downtime to interact and build connections with each other.

Outside golf outings like memorial tournaments, charity outings, major fundraisers, and small local events are essential to a golf facility’s bottom line. You’re essentially guaranteeing the course that you’ll fill the tee times for the day, plus any additional revenue from the pro shop and food and beverage, not to mention exposure to avid golfers who could become members. This gives you, the event organizer, leverage when it comes to negotiating better pricing for the event. Certainly, the more high-end the facility, typically the higher the green fees will be. That said, here are some things to consider to maximize the cost-effectiveness of the facility:

Tap into your networks. Ask board members, volunteers, and other supporters who are members at higher-end facilities if they have connections and can facilitate a favorable rate.

Hold the event on an off day. Try to avoid busy holiday weekends and other high-traffic dates for courses. Ask about slower days of the week; rates on Mondays, for example, are typically lower than rates on Fridays or Saturdays.
Consider adding a virtual option. A virtual tournament extends the event to multiple days or weeks and/or across multiple courses. With this option, players and teams participate on their own time, scheduling their tee times directly with the facility, so your organization doesn’t actually need to occupy the facility on a specific date for a specific period of time. You can also consider holding a virtual event in tandem with a traditional one-day event to allow for more participants and revenue.

3. GOLF EVENTS ARE MORE POPULAR THAN EVER BEFORE.

Golf has seen record-setting popularity over the past few years. Nationwide, the game has seen a net game of more than 2.3 million on-course golfers since 2020. More than 123 million Americans consumed golf in some way in 2023, an increase of 14% over the past five years. Retail equipment sales continue to remain strong.

Golf fundraisers have enjoyed a similar surge in popularity, with nonprofits of all sizes launching first-year tournaments to capitalize on golfers’ eagerness to get on to the course. These fundraisers are now building on their success as third or even fourth-year events! Golf outings may have emerged as a viable option for in-person fundraising events, but organizations discovered how these events connect them to exactly the types of donors and sponsors that turn into sustainers and long-term corporate partners.

Active Golfers
1 in 9 Americans

Average Golfer's Net Worth
$768,000

4. GOLF EVENTS BRING NEW DONORS TO THE TABLE.

In general, golfers tend to represent an affluent, influential demographic. Its participants report higher household and discretionary income (more than double the national average) and thus a higher capacity to give. Younger golfers are also increasingly taking up the sport, with more on-course golfers between the ages of 18 and 34 than any other segment.

When golfers tap into their personal and professional networks to field a team (particularly in tournaments with a scramble format that allows for a wider range of skill levels), it instantly broadens your prospective donor base and exposes new people to your mission. What’s more, your tournament’s sponsors give your development and major gift teams an “in” to potential high-capacity donors and corporate partners. Indeed, golf presents an opportunity to connect with new sponsors and supporters through a sport that people want to play. There’s never been a better time to get in front of golfers and sponsors eager to support golf events.

5. SPONSORS ARE INTERESTED IN CONNECTING WITH YOUR DONORS IN NEW WAYS.

High quality, professional golf course signage certainly has its place in terms of sponsor recognition, but sponsors are increasingly looking for avenues to both support organizations and get their brands in front of the affluent golfer demographic. The good news for both nonprofits and sponsors is that the same technology that streamlines golf events opens doors for digital sponsorship exposure. Digital sponsorships can be sold at a premium, giving sponsors exposure to an audience they can’t get anywhere else and offering a high return on their investment.

Corporate partners and sponsors have a vested interest in supporting the tech that helps organizations streamline clerical tasks and eliminate duplicative work. Plus digital exposure is easy to manage—just plug in a logo on a website, in a mobile app, or on your event’s live leaderboards. These methods take less time and effort, have little to no overhead costs, and have substantially lower expenses compared to traditional branded pieces.

What’s more, golf tournaments offer sponsors high engagement over the course of several hours on the course. Whether it’s sponsoring a golfer-favorite hole-in-one contest, setting up a booth on a tee box as a hole sponsor, or running an on-course game, golf events give sponsors the opportunity to engage with participants in meaningful ways.

6. GOLF TOURNAMENTS ARE FUN & EXCITING.

The difference between a good golf event and a great golf event is the overall experience. There are many ways to add fun and excitement (and raise a few more dollars along the way). On-course competitions like hole-in-one contests, longest drive contests, closest-to-the-pin contests, and putting contests let golfers test their luck (or skill) to win great prizes—and are premium sponsorship opportunities.

For example, you can add a buy-in to your tournament’s skins games, which creates mini-competitions between individuals or teams. Displaying skins results on real-time leaderboards keeps golfers engaged.

Other fun add-ons might include:

A celebrity appearance

A professional long-driver on a designated hole or holes
Games or demonstrations on each tee box
Custom player gifts
Live or silent auctions
Post-golf entertainment

The options are endless—but the key is to choose components that contribute to a well-executed event and memorable experience that will keep golfers and sponsors coming back year after year.

7. ORGANIZING A CHARITY GOLF EVENT IS WORTH THE WORK.

Three golfers chat in a golf cart during a charity golf tournament

Golf’s fundraising capacity is unmatched. And while golf events have a number of moving pieces and unique details to handle, the right tools can ease the administrative burden as you tick items off of your golf tournament fundraiser checklist. Golf event management tech eliminates manual registration and payment processes and siloed information, making it easier to collaborate and delegate tasks to teams, board members, volunteers, and even staff at the golf facility.

Your golf event management software should have robust reporting capabilities so you can easily track payments and who is supporting your cause. It should also handle golf-specific tasks, such as:

Building custom sponsorship packages
Syncing GHIN handicaps
Simplifying team pairings
Streamlining hole assignments and hole-by-hole sponsor exposure
Making live-scoring super simple

Truly, a fundraising platform designed specifically for charity golf tournaments ensures that no detail is missed. Look for the solution that leaves organizers free to recruit players and sponsors, solicit donations, and upsell and steward donor relationships in ways that advance the event and the organization forward.

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Golf Tournament Fundraiser Checklist

Two organizers reading papers at a charity golf tournament

A checklist, with an accompanying timeline of tasks, is a tried and true method to staying organized throughout the golf tournament planning process. Depending on the size, scope, and goals of your golf event, a good recommendation is to give yourself at least four to six months to plan. An event management platform built for golf is also a must-have to streamline the process and keep everything organized in one place.

Here’s a quick checklist of important tasks and to-dos to get you started.

3-6 Months Out: Laying the Foundation

Outline goals and objectives for the tournament based on your mission and fundraising goals

Assemble a planning committee
Get your golf tournament management software in place
Set a budget based on how much you aim to raise, income streams, and estimated expenses
Choose a date and host golf facility for the tournament
Start outlining team and sponsor pricing
Launch an event website
Create a marketing plan for the event
Determine whether you’ll have any add-ons, like contests, on-course games, raffle drawings, or an auction

2-5 Months Out: Big-Picture Finalization

Finalize sponsorship offerings and team packages

Get quotes from vendors
Meet with your planning team
Reach out to prospective sponsors
Promote the tournament

1-2 Months Out: Countdown Preparation

Continue promotion and marketing to sell teams

Meet with your planning team
Finalize on-course games and purchase hole-in-one insurance
Determine a contingency plan for inclement weather
Recruit volunteers and determine roles
Continue sponsor outreach

2 Weeks Out: Final Touches

Meet with the planning team to tie up any loose ends

Finalize details and food and beverage with the golf facility
Check on outstanding vendor orders
Close registration

1 Week Out: Crunch Time

Collaborate with the golf facility to finalize team pairings, hole assignments, logistics, vendor deliveries, and setup

Gather supplies and materials (registration items, signage, banners, golfer gifts, raffle prizes, auction items, etc.)

The Big Day

Set up registration, signage, contests, screens for leaderboards, and awards
Take photos and post on social media
Take time to connect with sponsors to build donor relationships

1-2 Weeks Post-Event: Following Up

Export the donor data from your event management software to include in your nonprofit’s CRM

Debrief with your planning team to review goals, outcomes, and improvements for next year
Report on the event’s success to donors, volunteers, and sponsors
Send thank yous to event sponsors and participants

For a more in-depth list of planning tasks with a customizable timeline, download GolfStatus’ free Golf Tournament Fundraiser Timeline and Checklist.

Final Thoughts & Next Steps

Golf tournaments offer a ton of fundraising potential. Understanding the basics of charity golf events and staying organized and on track are keys to planning a successful golf tournament. Start by getting a golf event management platform in place as soon as possible, then outlining all your priorities and to-dos in a golf tournament fundraiser planning checklist.

Get qualified to use GolfStatus’ tournament management software at no upfront cost through the Golf for Good program! You’ll save 40 hours or more in planning time and get access to tools to help you raise thousands more dollars for your cause. Click below to connect with our team and get started.

Level up your next golf tournament!

Get a demo of GolfStatus today!

Technology from GolfStatus & KindKatch Saves Fleece & Thank You Time While Engaging Supporters at Annual Golf Fundraiser

Young girl sitting on a hospital bed with a colorful blanket

Organization Snapshot

A simple, colorful fleece blanket may not seem like it could change someone’s journey, but for pediatric patients going into the hospital, it does exactly that.

In 2015, Nicholas Kristock had just moved home to Michigan after living abroad in Australia and received a text message from his twin sister, a pediatric oncology nurse. She asked if he would be willing to make a fleece blanket for kids undergoing cancer treatment. “I asked her why fleece blankets and how many she needed,” Nicholas says. “She explained that there’s always a need, because they dramatically change the hospital for these kids,” Nicholas says.

After learning that hospitals welcome this type of donation, Nicholas founded Fleece and Thank You to provide color, comfort, and connection to these kids at an especially vulnerable point in their lives. “Kids walk into the hospital and they’re scared, and they get to a sterile, white hospital room. These blankets give them instant comfort as they’re at the starting line of their journey,” Nicholas says.

He also created KindKatch, a software platform that connects the young patient with the maker of their blanket through a personalized video. “We aim to change the start of their journey and give them hope by creating a connection with others who care,” Nicholas says.

Fleece and Thank You serves all 22 hospitals in Michigan and works with corporate partners to ship blankets to hospitals in all 50 states and 14 countries.

While Cameron Steinberg was a patient at C.S. Mott Children’s Hospital in Ann Arbor, Michigan, she received two colorful fleece blankets from Fleece and Thank You. Her parents, Mel and Sam, say they are a great reminder of Cami, who passed away due to complications from hypoplastic left heart syndrome. Melissa and Sam launched the Cameron Steinberg Foundation to help other families affected by congenital heart defects and raise funds through an annual golf tournament. Read more about Cami’s story.

The Challenge

Fleece and Thank You depends on donations and volunteers to power its work, supplemented by an annual golf fundraiser. Nicholas and his team of three full-time staff and six part-time staff have seen a great return on the investment in the golf tournament: “Golf is something nonprofits should have in their book,” he says. “It engages a specific type of audience and reaching that demographic is a huge part of a golf fundraising event.”

Historically, the tournament relied on fundraising platforms to handle registrations, but wanted something that tracked everything in one spot and was made for golf. What’s more, finding efficiencies that saved time and provided more return on investment was important to Nicholas and the planning team.

The Solution

Nicholas is also the founder and CEO of KindKatch, the software platform that grew out of Fleece and Thank You and helps brands easily create and share personalized videos at scale. Nicholas heard about Golfstatus from a colleague at KindKatch, and says he knew right from the demo that the platform’s combination of back-end tools and golf-specific functionality would be a great piece to add to the tournament. “Golfers love to golf, so the more you can tailor the event to tap into that passion, the better the event will be,” Nicholas says.

— Nicholas Kristock, founder and CEO of KindKatch

As a nonprofit, Fleece and Thank You qualified to use GolfStatus at no cost through the Golf for Good program. Nonprofits get an event website, online registration, exclusive sponsorship opportunities and exposure, and much more to help golf tournament organizers save time and raise more money for their cause.

The Results

The tournament’s goal was to raise $30,000 to purchase fabric to create blanket kits (individuals and corporate partners purchase the kits, assemble the blankets, and return them to Fleece and Thank You for quality checks and hospital grade washing and drying before finding their way to a young patient’s room). The tournament hit its fundraising goal, thanks to a sold out event, robust sponsor support, and donor engagement.

Golf Tournament Summary

Tournament Name

Fleece & Thank You Golf Outing

Golf Facility

Tanglewood Golf Club, South Lyon, MI
(public golf course)

Fundraising Goal

$30,000

Number of Golfers

120 (sold out event)

Tech Stack:

GolfStatus, KindKatch

Four smiling people at a golf fundraiser wearing colorful shirts — A sold out field of 120 golfers scored their round on the GolfStatus mobile app, which automatically synced to a live leaderboard.

“The day-of functionality was great, especially the live leaderboards. In the past we’ve used fundraising platforms for registration and ticketing, which worked ok, but GolfStatus really brings in the golf experience and that level of specificity takes it to the next level,” says Nicholas. He explains how the drag and drop function allows for quick and easy hole assignments, instead of moving information from spreadsheet to spreadsheet. “It was slick to just be able to move the blocks around to work with requests from golfers who wanted to be paired together,” he says. “It took just a few minutes and I could ship it over to the golf course.”

What’s more, one of the organization’s full-time staff members was out of the country during the tournament’s final prep and planning period, but Nicholas says GolfStatus helped them be more efficient and put on a great event with fewer people hours. “We were essentially down 33% of our normal planning team, but GolfStatus helped make it a great event,” he says. “GolfStatus saved us at least 10 hours on the front end administration and registration alone.”

GolfStatus’s live-scoring technology lets golfers track their score in a free mobile app that automatically syncs to live leaderboards. Not only does this provide additional sponsor exposure, but expedites finalizing results at the end of the event. “We made sure it was easy for people to download the app and explained that this was how we would be scoring the tournament. We asked that golfers download the app ahead of time, but also had QR codes at check-in for quick access.

“The barriers to using the app are so low,” Nicholas says. “It helps get rid of that gap that typically occurs at a golf tournament, when physical scorecards are turned in and everyone’s waiting on the results to be tallied.” Plus, Nicholas says golfers loved seeing the standings in real-time and how the app pulled in the course information for additional details about each hole (distance, slope, GPS to the pin).

— Nicholas Kristock, founder and CEO of KindKatch

Leaning Into Technology

Smartphone showing scores from a golf fundraiser — Golfers and spectators could follow real-time standings on the tournament’s live leaderboards on the GolfStatus app or the event website.

Nonprofits are used to doing more with less, and embracing technology enables them to do so. Fleece and Thank You’s small team has to maximize efficiencies and technology like GolfStatus “helps us move faster and do more,” Nicholas says. “Tech can help nonprofits scale and do things beyond their traditional reach.”

Using KindKatch in tandem with GolfStatus kept golfers engaged before, during, and after the event. Nicholas and his team scheduled out videos to be sent at intervals after someone registered to a follow up 30 days after the event. Combined with push notifications from GolfStatus, Nicholas says they struck a good balance of a good mix of communication with golfers and sponsors. “The cool part of the GolfStatus and KindKatch interplay is how well they worked together when we sent videos out mid-day highlighting the live leaderboards and current standings.”

No Cost Golf Event Management Tech

The right technology is key to a successful, lucrative, and streamlined golf fundraiser. GolfStatus’s golf event management and fundraising platform is built to handle the unique details of golf fundraisers, with built-in tools to easily promote the event, collect registrations, recognize sponsors, collect donations, and much more. Through the Golf for Good program, nonprofits can qualify to use GolfStatus at no cost—no cost, no risk, all reward. Click the button below to get qualified and start saving time and raising more money from your golf tournament.

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KindKatch is part of the GolfStatus Marketplace, a one-stop shop of trusted third party vendors to help event organizers elevate their tournament.

Nonprofit Serving the Visually-Impaired Connects Golfers to Its Mission

Organization Snapshot

Enriching the lives of the visually impaired is at the heart of Outlook Enrichment’s mission. A private, nonprofit agency based in Omaha, Nebraska, Outlook Enrichment empowers people living with vision loss with the skills and tools to achieve their goals. Its core programs serve the visually impaired through adaptive technology training, recreational programs, independent living, employment training, support groups, cultural experiences, and community education.

“It’s really fulfilling for us to see an individual’s arc of life in adapting to vision loss,” says Nina Rongisch, Director of Fund Development at Outlook Enrichment. “They may think they can’t do the things they used to be able to do, but we get them on the right path and see the excitement come back in them and they grow and flourish.”

Two people wearing bike helmets on a tandem bike — Outlook Enrichment serves the visually impaired through adaptive technology training, recreational programs (like tandem bike rides, pictured above), independent living, employment training, support groups, cultural experiences, and community education.

Outlook Enrichment is part of the broader Outlook Collaborative that, with three other agencies, serves the visually impired in Omaha. “We help people adjust to vision loss, connecting them to necessary resources and helping them navigate the system that allows them to be as independent as possible,” says Paulette Monthei, Executive Director at Outlook Enrichment.

The Challenge

Outlook Enrichment’s two annual fundraising events bring in dollars for equipment purchases, instructor wages, outreach activities, and program support—an annual gala and a long-standing golf clinic and tournament.

The sport of golf is important for many visually-impaired individuals. Finding ways to stay involved helps bring a spark back to their lives. “We had one golfer in his 70s who used to be an avid golfer and withdrew from the sport as he slowly lost sight,” Nina explains. “The golf clinic and our other recreation programs help show them that they can still do the things they love, albeit in a different capacity.”

— Nina Rongisch, Director of Fund Development at Outlook Enrichment

Out of its staff of six, only two are sighted. “Those of us who work directly with clients have some level of vision loss,” says Paulette, who has low vision herself. “It’s so important to share that perspective and empathize with them, while providing resources and services to help with job training, mental wellness, transportation, and recreation.”

Its small but mighty team handles everything from fundraising to program implementation to serving over 300 clients a year. As such, efficiency is key, so when the previous registration process for the golf event wasn’t cutting it, the team sought new options. “We needed something simpler and easier,” Nina says. “We got some complaints about the registration process being too complicated and cumbersome.”

The Solution

Nina knew there had to be a better option to make the user interface easier and more seamless, both on the donor and administrative sides. An online search led them to GolfStatus, a golf-specific event management platform. Naturally, accessibility was a major concern for any tech platform. “It was important that GolfStatus was willing to work with us to improve accessibility and really heard our concerns,” says Nina. The GolfStatus public-facing event site was easily navigable by screen readers and featured a high-contrast color palette to improve readability for those with reduced vision.

Through the Golf for Good program, Nina, Paulette, and the Outlook Enrichment team were able to utilize GolfStatus to streamline their golf tournament at no cost. “It’s hard to find a system for nonprofits that isn’t going to charge you an arm and a leg,” says Paulette. “We loved that it was no cost and easy to use.”

The Results

Between 40 and 48 teams typically play in the golf tournament, which is sponsored by 10-20 area businesses, partners, and vendors. Beyond raising dollars, the golf tournament’s goal is to raise awareness and get golfers and sponsors to further engage with Outlook Enrichment. “We want to fill the tournament, of course, but we also want to reach new people,” says Nina. “Those new people may come for the golf, but they engage with our organization, staff members, and those we serve to better understand where their money is going.”

Four men holding golf clubs standing on a golf course — One of the golf tournament’s main goals is to raise awareness about Outlooks Enrichment’s mission by attracting new golfers and sponsors to the event.

Golfers used their mobile devices to make purchases (i.e. mulligans, raffle tickets, hole challenges,etc.) and donations the day of the tournament. “Having them pay through the event site was so much simpler,” says Nina. “For years we pushed people to bring cash along for things like this, and we missed out on extra dollars if someone didn’t have cash.” The event brought in an extra $3,000 from day-of purchases alone!

— Nina Rongisch, Director of Fund Development at Outlook Enrichment

“GolfStatus was hands down one of the easiest and seamless systems we’ve used,” says Nina, finding it so helpful that she utilized GolfStatus’s registration for the annual Vision Beyond Sight fundraiser (which, unfortunately, was canceled due to rain).

Automation & Support

The event website for the Tee It Up Fore Sight fundraiser was the key to reaping the benefits of the platform. Golfers and sponsors would register and pay securely via the website and their information automatically populated the platform’s backend where Nina could make hole assignments, create and print pre-formatted alpha lists and cart signs, and see who had purchased various add-ons.

Image of a golf fundraiser event registration website — Golfers and sponsors registered via an event website, automating registration and giving Nina and Paulette a jump on thanking donors and reconciling payments.

Nina says email notifications and weekly reporting and payouts were invaluable to her in terms of saving time and creating efficiencies. “I set up separate email notifications for registrations and sponsorships,” Nina says. Not only did this help from an administrative perspective, but it allowed the team to stay on top of thanking golfers and sponsors right away, a key part of long-term donor stewardship and retention.

“I didn’t have to live on the platform but could easily get in the backend to see where things stood,” she says.

The GolfStatus customer success team was there to help whenever Nina, Paulette, or anyone on their team had questions or needed assistance. “Everyone was amazing! If there was a hiccup, they got it resolved right away,” Nina says.

— Nina Rongisch, Director of Fund Development at Outlook Enrichment

golf fundraiser Creates Cause Connection

Outlook Enrichment creates a real, tangible connection to its mission for golfers and sponsors by including immersion activities on select tournament holes. “Golfers put on a sleep shade and putt,” Nina explains. “They have to rely on the rest of their senses to make the shot, which really gets them to think about sight from a different perspective.” It’s also a fundraising component, as golfers chip in $5-$20 to try.

Outlook Enrichment also hosts the Stanley M. Truhlsen, Jr. Blind Golfers Clinic for non-sighted golfers in conjunction with the golf fundraiser. Partnering with adaptive sports specialists and volunteers from golf teams at the University of Nebraska-Omaha and local high schools, the golfers learn chipping, putting, and driving, and typically play one or more holes before the round kicks off.

Coach helping line up a visually-impaired golfer's shot on the green of a golf course — The Stanley M. Truhlsen, Jr. Blind Golfers Clinic pairs visually-impaired golfers adaptive sports specialists and volunteers to learn chipping, putting, and driving.

What’s more, some of the team pairings include a non-sighted player. The rest of the team helps the visually-impaired golfer line up their shot and describe as best they can the terrain of the shot—how much slope, angle, obstacle locations, distance to the pin. “It’s really interesting the techniques the sighted golfers use to help line the golfer up, whether it’s verbal cues or physically lining up the correct angle,” says Nina. When golfers then put on the sleep shades, they’re forced to use their other senses to make the shot.

Accessibility

Given Outlook Enrichment’s mission, accessibility is a must-have when it comes to any software or tech tool. “We won’t use a company if we can’t navigate it,” says Nina. Both sighted staff and staff with some level of visual impairment worked through the front-end of the software before signing on with GolfStatus, and found that the event site was easy to navigate with screen readers and its high contrast color scheme made it more readable.

“We appreciate how the GolfStatus staff worked with us to make the site as accessible as possible,” says Nina, noting that members of the development team worked with the Outlook Enrichment staff to walk through the site to glean additional feedback on how to improve accessibility. “It was so nice to know that GolfStatus cared and heard us!”

Helping Nonprofits Leverage Golf for Good

GolfStatus helps nonprofits and charities of all types and sizes leverage golf’s giving power with powerful, user-friendly technology and industry-leading support. Through the Golf for Good program, qualifying nonprofits and events benefiting a charity or cause can get access to GolfStatus’s golf event management and fundraising platform at no cost. Get qualified by clicking below or email [email protected].

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Donor Data & the Golf Fundraiser: Why Golfer & Sponsor Data is So Important & How to Collect It

Quality, complete donor data is imperative to a nonprofit's fundraising efforts. Donor data is more than just contact information; it allows organizations to track what’s important to their donors and reach them with targeted messaging, helps development teams hone in on targets for major gifts, provides insight into which outreach efforts are working and how well, and allows organizations to segment supporters in ways that maximize fundraising outcomes.

The benefits are numerous, yet there are key areas that escape the data capture and tracking mechanisms of even the most savvy, data-centric organizations. In particular, while the golf outing attracts a crucial demographic of high-capacity donors, existing and potential corporate sponsors, and their contacts, without the right tools, it’s quite common for those supporters to go unidentified. This is especially true for organizations benefiting from events run by third parties. Here’s why this data is so important and how to collect it.

Capturing golfer information is just as crucial to outreach as it is fundraising and donor stewardship.

Why Golfer donor Data Matters

The basic reality is this—you can’t use information that you don’t have. If your golf event participants aren’t in your donor database, you’re missing out on a huge opportunity to steward potentially major donors over time. Golfers typically represent an affluent, influential audience:

When these supporters tap into their personal and professional networks to field a team, your organization is exposed to even more high-level supporters. What’s more, tournament sponsors are ideal candidates for corporate partnerships, with the potential to become even more valuable to your organization over time. In short, capturing golfer donor data is just as crucial to outreach as it is to fundraising and donor stewardship.

Easy & Seamless Data Collection

Collecting donor and sponsor data from your golf fundraiser is simpler than you might think. The key is online registration. Instead of tracking emailed signups or manually entering golfer and sponsor information from mailed registration forms into multiple spreadsheets that quickly become outdated, online registration automates the process. That means no additional work from you or your committee and an all-around easier planning experience. You save time and golfers and sponsors have all the information they need to register online, purchasing teams, add-ons, and sponsorships.

If your organization is the beneficiary of one or many events hosted by a volunteer, business, or other third party, the process of gathering donor and sponsor data for these events might be even more convoluted. Smart, nimble technology centralizes these events into a single platform, while still allowing them to run independently. This gives you the best of both worlds as a beneficiary: others raise funds on your behalf and you’re still able to capture data for longer-term donor stewardship initiatives.

Well-thought-out hole assignments ensure that donors and sponsors form meaningful connections at your golf outing, making the event an important networking opportunity they won’t want to miss year after year.

What Do I Do With This Information?

As they say, knowledge is power. Data helps you maximize donor relationships, giving you valuable insight into who supports your organization and why. Having a strong handle on who’s participating in your golf outing (whether for the first time, year over year, as part of another donor’s foursome, or in some other fashion) allows you to maximize fundraising efforts.

And while attracting new participants is important, repeat attendees, sponsors, and donors are typically more engaged and more generous than new participants, so getting these people to your fundraiser year after year should be a focal point. Re-engaging with participants who have missed a year can also be an effective way to attract active supporters to your organization.

When your golf event data is organized in one easily accessible place, you can be intentional about using it to maximize the value of your golf event, both to your organization and to donors. For example, you wouldn’t put a major donor’s table in the back corner of a gala’s dimly lit ballroom. Instead, you would strategically group tables with sponsors who may form meaningful connections near each other. This is perhaps an even bigger consideration for a golf event, where many major sponsors are eager to talk business over their hours on the course—making well-thought-out hole assignments (and an easy way to coordinate them) especially important.

The right event management platform will be intuitive enough to collect basic information right at registration without frustrating or overwhelming registrants (leading them to abandon cart instead of following through with their registration). An intuitive golf event management system makes it easy to export event data and seamlessly add it to your organization’s CRM. Using source codes, tags, or other batch notations is important to track who played in, donated to, or sponsored the event and at what level during what year or years. This information can then be leveraged with the other relevant donor information in your CRM to make meaningful and timely asks, including donations, support for other events, and invitations to future golf events.

Getting Started

Whether your golf fundraiser is right around the corner or months away, there’s one simple, impactful thing you can do right now to make sure you’re ready to capture and capitalize on the data it produces: Launch an event registration website that’s backed by a platform that can handle the nuances of capturing the golf event’s important donor data.

Online registration is your best bet to easily capture and manage your event’s donor information, eliminating time-consuming, duplicative data entry. Most event management platforms aren’t equipped to handle the unique set of details that come with a golf event, so it’s critical to choose a platform that’s built for golf. You’ll want tools and features to track golfer information, sponsorship levels, team pairings, and hole assignments so you don’t have to do all that work manually. Be sure the technology you choose allows for custom sponsorship packages and recognition, digital sponsorship exposure, and the ability to collect online donations before, during, and after the event. Finally, it needs to have the capacity to easily export data so it can be loaded into your donor CRM for future asks and outreach.

Event website backed by a platform that can easily manage all your events needs.

Get a Free Event Registration Website With Golf for Good

Worried that an event website will take a huge chunk out of your limited event budget? Qualifying nonprofits (and third parties planning events that benefit a nonprofit or charity) can get a free event website, plus access to GolfStatus’s golf event management and fundraising platform at no cost through the Golf for Good program. Click the button below to get qualified or contact us directly at [email protected].

GolfStatus is a golf event management platform designed for all this and more. Access to this technology is available at no cost to qualifying nonprofits (or event organizers planning events that benefit a 501(c) organization) through our Golf for Good program.

Get qualified

Best PracticesJennifer WemhoffOctober 17, 2022donor data, donors, golfer donor, sponsors, sponsorships, golf fundraisers, online registration, add-ons, digital sponsorships, volunteers, third parties, hole assignments, event management, event websites

Everything you need to know about using golf to fundraise, make connections, drive support, and do more good.

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1. Will it help raise money?

2. Is it easy to use?

3. Will it save time & effort?

4. Does it help promote my tournament?

5. Does it make my event look professional?

6. Does it include live scoring?

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Want to brainstorm ideas for your charity golf event?

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What to Know Before Organizing a Charity Golf Tournament

1. YOU DON’T HAVE TO BE A GOLF EXPERT.

2. GOLF FACILITIES ARE EAGER TO HOST GOLF TOURNAMENTS.

3. GOLF EVENTS ARE MORE POPULAR THAN EVER BEFORE.

4. GOLF EVENTS BRING NEW DONORS TO THE TABLE.

5. SPONSORS ARE INTERESTED IN CONNECTING WITH YOUR DONORS IN NEW WAYS.

6. GOLF TOURNAMENTS ARE FUN & EXCITING.

7. ORGANIZING A CHARITY GOLF EVENT IS WORTH THE WORK.

Golf Tournament Fundraiser Checklist

3-6 Months Out: Laying the Foundation

2-5 Months Out: Big-Picture Finalization

1-2 Months Out: Countdown Preparation

2 Weeks Out: Final Touches

1 Week Out: Crunch Time

The Big Day

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Final Thoughts & Next Steps

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