The Down Syndrome Association (DSA) of Greater Charlotte serves as a vital hub of resources and support for individuals with Down syndrome (Ds) and their families across 12 counties surrounding Charlotte, NC. With a mission to empower and enable individuals with Ds to reach their full potential and become respected members of their community, DSA of Greater Charlotte supports 300-500 families annually through a variety of programs, from early intervention to adult resources.

One of the most impactful programs DSA of Greater Charlotte provides is its summer camp lineup, offering both day camps and sleepaway camps for children and adults with Ds. “We don’t ever want someone to feel like they can’t participate in camp because of financial reasons,” says Victoria Coles, DSA of Greater Charlotte's Program and Community Outreach Director. To raise money for camp scholarships, DSA of Greater Charlotte has held an annual golf tournament for nearly two decades.

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“We don’t ever want someone to feel like they can’t participate in camp because of financial reasons.”

— Victoria Coles, DSA of Greater Charlotte's Program and Community Outreach Director

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In 2024, DSA of Greater Charlotte reimagined its long-standing golf event, leveraging innovative event management technology to overcome logistical challenges, boost sponsorships, and enhance participant experiences. The result? A record-breaking $53,000 raised for camp scholarships, allowing even more families to benefit from life-changing programs.

Download the full case study to learn how GolfStatus empowered the DSA of Greater Charlotte team to elevate their golf tournament, increase revenue, and streamline operations.

This installment in our PGA Q&A blog series discusses a popular topic for charity golf tournament planners: food and beverage. Food and beverage can play a major role in elevating the tournament experience, but many tournament organizers aren’t sure how to tackle this part of planning. Get insights from GolfStatus’ on-staff PGA Professionals: Cash Dinkel, PGA; Jason Meininger, PGA; and Paul Murcek, PGA.

Cash Dinkel, PGA

Jason Meininger, PGA

Paul Murcek, PGA

Q: where do i start in choosing food and beverage for my tournament?

Cash Dinkel: First, determine whether or not you want to have any food and beverage (F&B) associated with your event. Most tournaments we work with offer F&B, and to be honest, it’s become an expectation when playing in these events. Your best bet is to start with the golf facility. Many facilities will have F&B operations on site and will bundle F&B into your tournament package, which makes coordination much easier. Next, determine your budget. You can either wrap the F&B costs into player registrations or sell a sponsorship to cover the costs. Finally, you’ll need to determine if you’ll offer a grab and go/boxed lunch or a sit down meal and if you’ll distribute F&B during play or post-round. Don’t forget to ask about food allergies during registration if you’re offering F&B.

Jason Meininger: Your host golf facility should have a banquet menu for you to choose from and they can offer suggestions on what meals are good options for golf outings. Cost will also be a factor to consider.

Paul Murcek: Start with the facility hosting the event. Some will require that you use their F&B service. Other facilities may allow you to cater a meal or have a sponsor like a local restaurant provide lunch in the cart. Be sure you ask questions when outlining your contract so you and the facility are on the same page with F&B.

Q: I’m trying to decide between a public facility and a country club. Is there a difference when it comes to food and beverage?

Jason Meininger: Yes, there will likely be a difference in both the quality, available options, and cost. I recommend getting menu options from private and public golf facilities so you can compare offerings and costs.

Paul Murcek: More than likely a private country club will have more top-tier options for F&B (but they’ll also come with a higher price tag).

Cash Dinkel: Most country clubs have high-level F&B operations in their facilities, which typically mean a higher quality of food and presentation. Because of that, costs are also typically much higher per person. You can also expect a higher level of service at a country club.

Post-golf dinner, drinks, and entertainment help enhance the overall tournament experience for golfers and sponsors.

Q: If my host facility doesn’t offer food and beverage, what recommendations do you have?

Paul Murcek: At the golf facilities where I worked that didn’t have F&B options, we had recommendations for several local catering companies to offer multiple price points and food options to meet the needs of all events. So definitely ask the golf facility for ideas and recommendations for caterers.

Jason Meininger: When I ran tournaments, we would work with a dedicated catering company to provide a meal for the outing, or give the organizer the choice to find their own provider. We would often see nonprofits work with a sponsor to donate a meal.

Cash Dinkel: Reach out to local restaurants and catering companies to see if they can provide the F&B the day of your event. They may even be willing to donate food and time for some extra exposure at your event. Be sure to check with the facility to see if they will allow you to bring items they don’t offer on property.

Food and beverage is important at all golf events—even mini golf! Participants of all ages enjoy complimentary snow cones at this putt putt event.

Q: What are some ways you’ve seen of tournaments using food and beverage to enhance the tournament experience?

Jason Meininger: Some fun ones I’ve seen:

• Bloody Mary bar on the range for morning events

• Mobile food truck with drinks and light food

• Kegs of beer on designated holes

• Margarita machines on designated holes 

Cash Dinkel: F&B can really change the tournament and make it memorable for golfers and sponsors. Here are some ideas that I’ve seen work well at charity golf tournaments:

• Coolers with water, Gatorade, and snacks on all par three holes that are free to grab.

• Very high-end sit-down plated meals either the night before the tournament or the evening of the event.

• Grab-and-go breakfast before the event starts, or lunch if it’s an afternoon start.

• On-course tasting stations of food and beverages. This is great for local restaurants and caterers, and another sponsorship option.

• Chick-fil-A delivered on the course to golfers as they were playing.
  

Q: Should we offer food and beverage to volunteers? What about golf staff?

Cash Dinkel: 100% for volunteers. They are donating their time and energy to help your event, so definitely make sure they have food and drink available to them throughout the tournament. It’s also nice to offer the golf staff food and beverage, but definitely not expected.

Jason Meininger: Yes, definitely to volunteers. If there’s enough available, I would offer it to golf staff as well.

Paul Murcek: In my experience, it’s a courtesy to provide food for the tournament’s volunteers, as well as the golf staff.

Tournament organizers can opt for a sit-down meal or grab-and-go options.

Q: What is the standard range I can expect for gratuity on food and beverage at my golf tournament?

Paul Murcek: I’d say you can expect a charge of 18% to 20% on large orders at a private golf facility.

Jason Meininger: It really does vary from facility to facility, but I’ve seen 18% to 20% as a standard.

Cash Dinkel: This is totally up to the facility. Most will have gratuity built into the pricing and should be discussed before signing a contract. While I agree with my colleagues that 18-20% is a fairly standard range, be prepared for a wider range depending on the facility.

Q: Do you recommend having drink tickets, complimentary beverages (alcoholic or nonalcoholic), or a cash bar?

Cash Dinkel: Yes to any of the above. Making sure your participants have access to beverages the entire time they are at your event is a must. Most events will have a traditional cash bar. The next most popular option is giving each player one or two drink tickets with their registration, then they can pay for anything from the cash bar after using their tickets. I would say it’s not very common to have complimentary beverages, simply because of the cost. That being said, finding a sponsor to cover the cost of drink tickets for players is a great way to get that cost covered and provide an additional sponsorship opportunity.

Jason Meininger: Most events I’ve seen provide drink tickets. If you can get a sponsor for the beverage cart or bar service, then you could provide complimentary drinks.

Paul Murcek: If you can find a sponsor or sponsors to pay for complimentary drinks, this is a great way to increase the fun of the tournament and keep golfers and sponsors coming back.

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Ask the Pros!

Do you have a question for GolfStatus’ PGA Professionals? Email it to [email protected] with “PGA Pro Question” in the subject line and it might be featured in a future blog post or an upcoming GolfStatus webinar!

Get started with GolfStatus at no upfront cost! Get an event website, online registration, communication tools, premium digital sponsor exposure, revenue-boosting add-ons, and more—plus access to GolfStatus’ in-house client success team (including knowledgeable PGA Professionals and fundraising specialists). Click the button to book a quick 15 or 30-minute meeting, a full demo, or get started in the software on your own!

The Arizona Chapter of the American Foundation for Suicide Prevention (AFSP) is a driving force for suicide prevention, education, and support within Arizona. With a mission to save lives and bring hope to those affected by suicide, the chapter provides outreach opportunities, survivor support resources, educational prorams for schools and workplaces, and events like community walks and the annual golf fundraiser.

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“Our work helps people understand that they’re not alone,” Gina says. “We connect people and families who are struggling with resources to help them cope.”

— Gina Gillis, Special Events Manager at the Arizona Chapter of the American Foundation for Suicide Prevention (AFSP)

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Organizers of the annual Golf for Hope tournament—Gina Gillis, the special events manager and Dave Canham, board member—have deeply personal connections to the cause. Both lost sons to suicide. Held at night to escape Arizona’s intense heat and provide a unique, engaging experience, Golf for Hope’s glow-in-the-dark format features glow-in-the-dark golf balls, illuminated pin flags, and glowing signage.

As the event steadily grew from just 25 golfers in its first year 2019, so did the logistical challenges and the need for better processes and tech tools than the chapter’s CRM could provide. Gina and Dave turned to GolfStatus to streamline planning and enhance the participant experience—without incurring significant costs.

Curious about the strategies and lessons that made this glow-in-the-dark fundraiser such a success? Download the full case study to see how AFSP Arizona turned an ambitious vision and tech from GolfStatus into a standout, growing event.

Planning a charity golf tournament can feel like a big undertaking, but with the right guidance and tools, it’s easier than you think. In this blog series, the PGA Professionals on staff at GolfStatus are sharing their insider knowledge and tips for success. With years of experience running tournaments of all sizes, Jason Meininger, PGA; Cash Dinkel, PGA; and Paul Murcek, PGA know exactly what it takes to organize a successful event.

In this installment of GolfStatus’ Q&A blog series, these Pros break down the basics of tournament planning—from creating a timeline and working with the golf course staff to must-have tools and advice for first-time organizers. Whether you’re new to tournament planning or looking to streamline your process, their tips will set you up for success.

The PGA Professionals on staff at GolfStatus, from left: Jason Meininger, PGA; Paul Murcek, PGA; Cash Dinkel, PGA.

Q: what’s a typical schedule for a charity golf tournament?

Jason Meininger: Start with your tee off time and build the schedule around that. Here’s an example for a 1:00 p.m. shotgun start:

• 11:00 a.m.: Check-in and registration, driving range open

• 11:00 a.m. - 1:00 p.m.: Lunch served

• 12:45 p.m.: Call to carts, welcome, and instructions

• 1:00 p.m.: Shotgun start

• 6:00 p.m.: Dinner and awards

Cash Dinkel: In my experience, morning starts are most common and a great option for charity tournaments. For example, open registration at 8:00 a.m. for a 10:00 am shotgun start, with a meal and awards following golf (if applicable). I usually recommend advertising to golfers that announcements will begin 15 minutes prior to the start of the tournament so people aren’t getting there late.

Q: What does the golf staff typically take care of on tournament day?

Paul Murcek: Usually they’ll take care of getting the golf carts set up and ready to go before kickoff and help you with any format or scoring announcements. They’ll also help with scoring and finalizing the results for awards.

Cash Dinkel: Golf staff will take care of printing materials like cart signs, scorecards, rules sheets, and live scoring instructions and getting them placed on golf carts. They often help with contest set up, scoring the event, and determining the winners. Depending on the facility, they may also make sure any necessary tables, chairs, tents, hole signs, pin flags, etc. are set up and ready to go.

Jason Meininger: It really varies from course to course. At a municipal, public course, they likely aren’t able to help as much as at a high end private golf club. Private facilities will do pretty much anything you need—set up carts and the driving range; produce scorecards, cart signs and rules sheets; make announcements; figure out winners; and hand out prizes after the round, if needed.

Q: in your experience, what tools are the most useful for planning a successful golf tournament?

Jason Meininger: Number one is an event website. It makes it so much easier to track payments, registrations, sponsorships etc. Number two is having a realistic budget and fundraising goal. This helps you set your pricing and get an idea of all of your tournament’s costs so you can see if it will be profitable.

Cash Dinkel: Online registration is a must-have, both for the time-savings involved for the organizer and to make it easy on the golfer or sponsor to register. I’d also say planning guides and resources from golf fundraising experts, plus live scoring to improve the overall player experience.

Paul Murcek: I’d say learning from others that have had tournaments is a great help in being successful. Lean on your Golfstatus client success rep and register for a couple of GolfStatus’ monthly webinars to hear from golf and fundraising experts.

Q: What are some things you wish organizers knew when planning a golf tournament for the first time?

Cash Dinkel:

1. It takes a team. Organize a committee to help shoulder the load, and don’t be afraid to delegate responsibilities.

2. Use your networks! Ask anyone and everyone you, your committee, staff, board, and volunteers know to play in the tournament, become a sponsor, volunteer to help, or just spread the word about the event.

3. Don’t set expectations too high for the first year of a tournament. You can absolutely make money in year one, but be realistic in your goals.

Jason Meininger:

1. Start planning early, at least six months before the tournament date.

2. Have a committee to help with promoting and running the event, especially on tournament day.

3. Recruit volunteers to help.

4. Golf tournaments can be a lot of work—remember you’ll get out of it what you put into it.

5. Marketing your tournament is essential. Use free channels like social media and email campaigns.

Paul Murcek:

1. Start early—procrastination is your worst enemy!

2. Create a sponsorship for every expense you have.

3. The more sponsorship options you have available, the better chances you have to appeal to potential sponsors.

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Ask the Pros!

If you have a golf tournament or fundraising question for our PGA Professionals, email it to [email protected] with “PGA Pro Question” in the subject line! It just might make a future blog post or be answered on an upcoming GolfStatus webinar.

GolfStatus makes charity golf tournaments easier and more lucrative than ever. Whether you’re planning an event for the first time or looking to upgrade an existing tournament, GolfStatus’ tech and golf fundraising experts are here to help. Best of all, nonprofits can qualify to use GolfStatus’ tournament management software at no upfront cost through our Golf for Good program. Click the button to get started!

Get Started With GolfStatus!

Book a demo

Golf tournaments can be a big lift for nonprofit organizations, but with the help of dedicated volunteers, you can pull off a memorable event that drives your mission forward (and doesn’t burn anyone out). Here are some help tips and context about how to effectively recruit and engage volunteers for your golf event and create a memorable experience that keeps them coming back.

Why volunteers are essential

Volunteers are the backbone of successful charity golf tournaments. Here’s why:

1. They fill gaps in people power. Volunteers provide the extra hands needed to execute a seamless event. From planning to cleanup, their support ensures sponsors and participants enjoy a top-notch experience from start to finish.

2. They develop a stronger connection to your cause. Volunteering fosters a deeper connection to your organization. Many volunteers become lifelong supporters, often contributing both time and financial resources.

3. They build important relationships. Volunteers create a support system for your nonprofit and often bond with each other through shared experiences. These relationships often lead to ongoing engagement and advocacy centered around your cause.

4. Everyone benefits. Volunteering benefits both your nonprofit and the volunteers themselves. The Mayo Clinic reports that volunteering reduces stress, boosts mental and physical health, provides a sense of purpose, and even teaches volunteers valuable skills. For nonprofits, volunteers help build capacity, gain loyal advocates, and convert volunteers into regular donors.

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sample golf tournament volunteer assignmentS

Pre-tournament:

• Tournament promotion

• Sponsor introductions or asks

• Assemble player gift bags

• Assemble signs

• Manage volunteers

Tournament day set up:

• Registration desk

• Place hole signs

• Direct traffic

• On-course games and contests

• Raffle or auction

• Awards

registration:

• Check in golfers, sponsors, and volunteers

• Sell raffle tickets, mulligans, and on-course game entry

• Collect donations

During the round:

• Run on-course games and contests

• Distribute food

• Check pace of play

Post-tournament:

• Assist with awards

• Tear down and clean up

• Pick up pin prizes and hole signs

• Write thank yous

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Volunteers can serve as witnesses for a hole-in-one contest at a golf tournament. (Image courtesy of Flickr)

recruiting volunteers

If you don’t already have a volunteer base, your golf tournament is a great chance to establish one! It’s also an opportunity to beef up your volunteer pool for other events and initiatives where your nonprofit needs assistance. Before you start recruiting volunteers, make sure you have somewhere to send folks to sign up. Add a link to your volunteer sign up on your golf tournament website so people who want to know more about the event also have the information they need to help out.

• Use your networks. Start by asking your nonprofit’s staff, board, and current volunteers to commit to volunteer at the golf event and invite a friend to help. This leverage’s social proof, which is the tendency of people to follow others’ actions when making decisions. Personal invitations and word-of-mouth are powerful motivators.

• Leverage local community and service groups. Your community likely has people interested in volunteering—you just need to find them. Tap into service clubs in your community, such as Kiwanis or Rotary Clubs. Use the alumni associations of universities or colleges in your area or that people in your network belong to. You might also check to see if local high schools require community service hours and if volunteering for your tournament might qualify.

• Use matchmaking websites. There are a number of volunteer matchmaking websites that can help you find local volunteers. A simple Google search will give you some great options. RiseUp Malawi used VolunteerMatch to source volunteers for their golf event’s planning committee and day-of execution.

• Work with local media. Consider sending a press release about your golf tournament to local media outlets, such as television and radio stations and newspapers, that includes a call for volunteers. Don’t forget to list your event and volunteer opportunities on local community calendars.

• Leverage social media and ads. Your nonprofit’s Google Ad Grant, which provides up to $10,000 in monthly ad spend, is a great way to promote your golf tournament and volunteer opportunities. You should also post content on your social media channels that show volunteers in action, data that demonstrates your impact, and stories about your work to get people excited to volunteer. You might also consider a small social media ad campaign to target potential volunteers, if your budget allows.

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Using Social Media to Amplify Your Golf Fundraiser

Social media is a huge opportunity to level up your golf fundraiser, helping promote the event; recruit volunteers, players, and sponsors; thank donors, and much more. This free guide will help tournament organizers of all skill and experience levels leverage social media to make the most out of your charity golf tournament and raise the most money possible.

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Keeping volunteers engaged

Your volunteers want to be engaged and in the know when it comes to their contributions and responsibilities. Keeping them engaged before, during, and after the tournament is key to volunteer satisfaction and retention.

before the tournament

• Get volunteers excited. When volunteers sign up to help, personally reach out to thank them for their commitment and share the impact they’ll help make as a result of their time. This gets them excited both for the event and about your cause, and is key to building a long-term relationship with that volunteer.

• Help them feel a sense of ownership. Loop volunteers into the planning process (when appropriate) so they feel a sense of ownership in the event and have a vested interest in its success.

• Create a clear onboarding process. Before you begin recruiting volunteers, document the roles and responsibilities of each assignment. Use online tools to manage sign-ups and assign roles, and share those details once they commit so they understand exactly what’s expected of them. If necessary, offer training ahead of the tournament. For example, if they’re running a hole-in-one contest, walk them through how the contest works, what they need to communicate with golfers, and what to do if someone gets a hole-in-one.

• Communicate effectively. There’s a balance between under and over communicating with volunteers—don’t overdo it, but make sure they know enough to be helpful. Volunteer management tools make it easy to communicate with volunteers and keep correspondence in one place.

during the tournament

• Keep volunteers in the loop. If there are any updates or changes to on event day, be sure to communicate those to volunteers via your online volunteer management tool. Let them know how the tournament is progressing, what’s happening next, and if there are any changes to their assignments.

• Take care of them. You want your golfers and sponsors to have a great experience, but you also want your volunteers to remember your tournament fondly. Simple things like providing hot or cold beverages, food, a place to sit and rest, hand warmers on a cold day, or handheld fans on a hot day make volunteers feel more appreciated and more comfortable.

• Say a public thank you. During the tournament’s kickoff and wrap up remarks, be sure to thank both your sponsors and volunteers for making the event a possibility. If there are only a handful of volunteers, consider recognizing them each by name.

after the event

• Say thank you (again!). Much like with golf tournament sponsors, a handwritten thank you or a phone call can be huge in keeping volunteers engaged for subsequent years and cultivating their support of your organization. Invite volunteers to attend any post-golf gathering and perhaps provide a complimentary drink or raffle ticket. You also might consider holding a volunteer appreciation reception at your office after the golf event to say thank you. Above all, be sincere and personal in expressing your gratitude.

• Ask for their feedback. Send a survey or have informal conversations with volunteers to find out what went well, what can be improved, and what suggestions they have for next year. This helps them feel ownership in the tournament—making them more likely to return to help again in the future.

• Involve them in other parts of your nonprofit. If the golf tournament is the first time a volunteer has engaged with your organization, now is a good chance to share other volunteer opportunities with them. Fold volunteers into your regular organization communication so they’re aware of other events and volunteer opportunities. And be sure to share the impact their volunteerism has had on your organization. For example, assisting with the golf tournament raised funds to feed 20 shelter dogs for a year.
  

Make volunteering for your tournament easy & rewarding

Above all, remember that when volunteers feel valued, they’re more likely to continue supporting your organization. Recruit volunteers with purpose, communicate with them effectively, and show gratitude every step of the way to build lasting relationships.

Your golf tournament can be more than just a fundraiser—it can become a community-building event that strengthens your mission and leaves a lasting impact.

golf for good with golfstatus

Organizing and executing a charity golf tournament is easier than ever with GolfStatus. You’ll get a free event website where you can recruit volunteers, promote your tournament, sell teams and sponsorships, and solicit donations. The software’s back end makes it simple to manage teams, sponsor assets, and payments and seamlessly collaborate with your planning team and the golf facility. The software is backed by an in-house client success team that’s there to help seven days a week. And best of all, there’s no cost and no risk to get started with GolfStatus. Click below to book a demo with our team or get started in the software on your own.

Get started with GolfStatus

No Cost, No Risk

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Partner snapshot

The Nebraska PGA serves over 300 golf professionals in Nebraska, Western Iowa, and Southeast South Dakota. Based in Lincoln, the Nebraska Section is a resource for member golf professionals, offering services and opportunities that enhance the skills of its members and promote the overall vitality of the game. Its PGA REACH Foundation is the philanthropic arm of the Section that supports local golf initiatives and charities.

The challenge

David Honnens, Executive Director for the Nebraska PGA, recognized a recurring issue at Nebraska golf facilities: the time burden that charity golf tournaments and outside events placed on PGA Pros’ time, often at the expense of other essential facility operations and member-focused activities.

These outside events, which are key to a facility’s bottom line, require staff to dedicate extensive hours to assisting tournament organizers with planning and management and internal event preparations. These events often lack streamlined communication and registration processes, leading to inconsistencies and gaps in planning, making it challenging for golf staff to gather the information needed for a successful tournament. What’s more, tournament organizers often come to golf facilities with limited golf knowledge, increasing the need for golf staff involvement and support.

A solution was needed to save Professionals time while also improving tournament organization and fundraising outcomes for the organizing charity.

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“There needed to be a way to bridge the disconnect between golf facility staff and tournament organizers and give Pros more of their time back,” says David. “A partnership with GolfStatus for charity events was the answer.”

— David Honnens, Executive Director at PGA Nebraska

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The solution

GolfStatus is built specifically for charity golf tournaments and fundraisers. Its suite of tournament management and fundraising tools streamline golf events for nonprofit event organizers and offer new opportunities to boost revenue. The software is backed by an in-house support team of Client Success Representatives that include several PGA Professionals who understand the ins and outs of successful golf events.

GolfStatus’ tournament management software saves golf facility staff 20-30 hours per event.

Cash Dinkel is a PGA Professional who spent several years as tournament director at a Denver country club and now serves as GolfStatus’ Client Success Director. “We understand the golf staff have software in place for facility operations and member events. GolfStatus isn’t trying to replace that; we’re here to make outside events and charity tournaments more efficient for golf staff,” he says.

Golf facilities that are on board with GolfStatus as part of the partnership refer charity tournaments to the GolfStatus team, who help them build an event in the software and launch an event website. The client success team provides pre-event education and coaching, suggestions for revenue-boosting tournament components, and provides access to golf staff to access pre-formatted printouts and reports and make hole assignments and team pairings.

the results

Thus far, 17 golf facilities in Nebraska have signed on with GolfStatus and referred 157 charity events. Golf professionals earn a kickback for each event referred, with nearly $8,000 paid out to pros since the start of 2024. “Golf staff are being asked to do more on a daily basis, so anything the section can do to help improve a very visible part of their business is a huge plus,” says David of working with GolfStatus. “The financial kickback is great and GolfStatus gives professionals another tool in their tool belt to elevate these events all around.”

Golfers at an outside event at Tiburon Golf Club in Omaha, Nebraska.

tiburon golf club sees success

Tiburon Golf Club in Omaha was one of the first golf facilities to sign on with GolfStatus through the PGA Nebraska partnership. A 27-hole club in Omaha, Tiburon hosts over 100 outside events per year, which means Club Professional Matt Wollom needs to find efficiencies for his team wherever possible. “Instead of getting 20 to 30 emails from the tournament organizer with updates, all the information is updated and accessible in the software’s back end,” Matt says. “It means less back and forth with them and less time and energy for my staff so they can provide great service to golfers.”

time savings across the board

David says Nebraska PGA Professionals have reported saving 20 to 30 hours per tournament by using GolfStatus, time that can be redirected toward other aspects of facility operations, income-generating activities, or member engagement. “Time is precious, and when golf professionals don’t have to spend their time doing back-office work or going back and forth with the tournament contact, it’s huge for us,” he says.

Matt says the events held at Tiburon who use GolfStatus also save time. “The tournament organizers, who don’t always know much about golf, end up having fewer planning tasks on their plate so they can go out and focus on raising money,” Matt says. “Plus, we’re not getting phone calls asking questions. GolfStatus takes care of it for us.”

GolfStatus’ Client Success Team includes PGA Professionals who understand the ins and outs of golf facility operations and golf tournaments.

Cash points out that GolfStatus’ goal in working with the Pros and the events is increased efficiency. “Event planners become more efficient because they’re not dealing with paper forms. Facility staff is more efficient because they can run reports and easily communicate with organizers,” he says. “Tournaments are easier to do and easier to maintain with GolfStatus, on both the organization and facility sides.”

better outcomes for host organizations

Events that use GolfStatus at partner golf courses have seen improved fundraising outcomes. It starts with no-cost access to the software for nonprofits. Offerings like the GolfStatus client-exclusive Technology Sponsorship, hole-in-one insurance and sponsorships, pin flag sponsorships, and exclusive donations from Dormie Network add up to thousands of additional dollars.

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“GolfStatus has everything these events need to raise money,” Matt says. “It gives them channels to raise extra money they wouldn’t have had access to otherwise.”

— Matt Wollom, Club Professional at Tiburon Golf Club

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Outside outings often come with additional components, such as luncheons, banquets, and auctions.

Tournaments often add an online auction component to drive additional revenue, which is good for both the host nonprofit and the golf facility. “We’re seeing a lot more online auctions at outside charity events, which can raise almost 200% more than a traditional auction,” David says. GolfStatus’ online auction service offers easy setup, bidding, and payment for nonprofit clients wishing to add an online auction component.

expanding the partnership to other pga sections

GolfStatus is expanding their partnership to include other PGA Sections around the country, helping boost efficiency for golf professionals and fundraising for charities. “GolfStatus speaks the language of nonprofits and charities, but also golf,” David says. “They’re an expert resource that helps golf professionals elevate every event.”

Cash says he hopes PGA Sections see GolfStatus as an asset to PGA Members and events. He says the GolfStatus team will work with each individual golf facility and pro to determine what tournament-related tasks can be taken off their plates, such as:

• Meeting with the tournament organizer as a consultant

• Helping the tournament maximize fundraising with exclusive sponsorships, tools, and partners

• Building a registration and payments event website

• Automating the creation of professional scorecards, cart signs, alpha lists, etc. so that golf staff doesn’t have to spend hours organizing data and formatting documents

An event website automates registration, saving organizers and golf staff time and effort. Registration information drops in the software's back end where it's easily accessible for real-time management.

The specialized software and support GolfStatus provides fosters growth and streamlines golf tournament management, making it easier than ever for golf facilities to host impactful charity events while saving valuable time and resources.

get in touch

If your golf facility or PGA Section is interested in learning more about how GolfStatus can serve you, book a meeting with Cash Dinkel, PGA, Client Success Director. Nonprofits can get qualified to use the software at no cost by clicking here.

Planning a charity golf tournament is an effective way to raise funds for your nonprofit through a fun, social activity, but if you’re unfamiliar with the sport, the terminology can feel overwhelming. Don’t sweat—this guide will walk you through some essential golf definitions, key terms, and basics of the game so you can confidently organize your golf fundraiser.

the very basics: what is golf?

Golf is a sport where players hit a small ball with clubs into a series of holes across a golf course in as few strokes as possible. Golfers often compete individually against the course to achieve the lowest score, but golf can also be played in teams.

A golf course usually has 18 holes, though some have only nine. Each hole presents a unique challenge with different distances, layouts, and obstacles (like sand bunkers or water hazards).

Common golf terms tournament planners should know

Understanding the basic terminology will help you when working with course staff, sponsors, and players. Here are some common terms you should know:

• Birdie: Completing a hole using one fewer stroke than par. Two strokes under par is called an eagle.

• Bogey: Completing a hole using one more stroke than par. Two strokes over par is called a double bogey.

• Chip / Chipping: A short shot used to move the ball onto the green from a relatively close distance (usually hit with a wedge or shorter iron club).

• Drive: A long-distance shot hit from the tee box, using a driver.

• Driving Range: A practice area where players practice hitting balls toward targets.

• Fairway: The well-maintained area of short grass between the tee box and the green. Golfers want their tee shots and subsequent approach shots to stay in the fairway.

• Foursome: A team of four golfers. Most charity tournament teams are foursomes.

• Green: The area around the hole with very short, manicured grass, designed for putting.

• Handicap: A numerical measure of a golfer’s playing ability, representing the number of strokes above or below par they expect to shoot, which helps level the playing field by allowing players of different skill levels to compete more fairly.

• Hazards: Obstacles on the course like bunkers (sand traps) and water hazards (ponds, lakes, or streams) that make the game more challenging and the course more visually appealing.

• Hole: A circular hole in the ground in the green where players aim to get the ball into using the fewest possible strokes.

• Hole-In-One: When a golfer gets the ball into the hole on their first shot. Charity tournaments often offer hole-in-one contests that award exciting prizes (backed by hole-in-one insurance) for achieving a hole-in-one.

• Mulligan: Essentially a “do over” for a shot, where the golfer can hit the ball again without penalty. Mulligans are often sold at charity golf tournaments to raise additional funds.

• Par: The expected number of strokes it should take a golfer to complete a hole. For example, a par-3 hole should take three strokes to finish.

• Pin: A tall pole with a flag on the end that’s inserted into the hold to identify the location of the green. Sometimes also referred to as a flagstick.

• Practice Green: A well-manicured area of the golf course where golfers practice putting. It usually includes several different holes to practice hitting into.

• Putt / Putting: The shorter strokes used to roll the ball into the hole, using a putter.

• Rough: Areas of longer grass or uneven terrain surrounding the fairway and green where it’s typically much harder to hit the ball accurately.

• Stroke: The act of hitting a golf ball with a golf club.

• Tee Box: The starting point for each hole where players make their first hit, known as the tee shot or teeing off.

Golf equipment

Golf tournament participants typically bring their own equipment to play with, but it’s a good idea to know what some of the basic pieces of equipment are called:

• Ball Marker: A small, flat object about the size of a coin that’s used to mark the position of a player’s ball on the green so it doesn’t impede another golfer’s shot.

• Divot Repair Tool: A tool used to repair any scrapes or ball marks on the green to keep the playing surface smooth and playable.

• Golf Bag: A large bag that holds and organizes a golfer’s clubs and other equipment, like golf balls, tees, glove, towel, etc.

• Golf Balls: A small, typically white, ball designed with dimples to improve flight. Golfers usually carry several balls with them in case they lose one (which often happens in a water hazard or rough).

• Golf Cart: A small vehicle driven by golfers to move across the golf course. Carts drive on the fairway or cart path, if one is available, but should never be driven on a green or tee box. Staff at the host golf facility can share more information about event day cart rules.

• Golf Clubs: A set used to play golf that includes different types of clubs, each with a specific purpose (listed from longest to shortest):

  • Driver: This is the longest club in a set that golfers use for long distance shots. This club has the largest head.

  • Woods: Clubs with a round head that are used for long distance shots.

  • Irons: Versatile clubs that are numbered from three to nine; the higher numbers indicate a shorter distance. These clubs have an angled face and are typically used for mid-range shots.

  • Wedges: Specialized clubs used for shorter shots, especially near the green, or to hit out of a bunker or the rough.

  • Putter: Used on the green to roll the ball into the hole.

• Golf Glove: A glove that improves grip and to help prevent blisters. The glove is worn on the golfer’s non-dominant hand.

• Scorecard: A small card where players record the number of strokes taken on each hole. Digital scorecards via a mobile app can also be used in lieu of a paper scorecard.

• Tee: A small stand inserted into the ground that lifts the ball off the ground for the initial shot on a hole.

fundamental golf rules, formats & scoring

Golf has a number of unique nuances for rules of play, event formats, and scoring options. Here are a few of the basics:

• Gross Score: This score represents the total strokes a golfer takes during a round and does not factor in the golfer’s handicap.

• Match Play: A format in which golfers compete with each other hole by hole. The winner of each hole earns a point, and the total number of points at the end of the round is the winner.

• Net Score: A score calculated by taking the gross score and adjusting it for the golfer’s handicap, which is a better representation of their skill level.

• Penalties: If a player hits the ball into a water hazard or loses it out of bounds, penalty strokes are added to their score.

• Scramble Format: This tournament format is used most often for charity events as it allows golfers of all skill levels to participate and have fun. In a scramble, each player in a group hits a shot, and chooses the best one. The entire group then plays their next shots from that spot, and so on until the ball is in the hole.

• Shotgun Start: A tournament format where all players begin their rounds simultaneously from different holes on the course, ensuring a faster and more organized event.

• Stroke Play: A format in which the total number of strokes over the entire round establishes the winner; the player with the fewest strokes at the end of the game wins.

• Tee Time: Assigned start times for players or groups. Golf tournaments can use tee times to keep play organized and avoid crowding on the course.

Type of golf courses

Choosing the right course for your event will depend on the golf facilities available in your area, plus your tournament goals, budget, and audience.

• 18-Hole Courses: A golf course with 18 holes, which is the standard layout for full golf rounds. This is a popular option for charity tournaments. The course is often broken up into the front nine, which are the first nine holes, and the back nine, which are the final nine holes.

• 9-Hole Courses: Perfect for smaller or shorter events. You can run two rounds to create an 18-hole event if needed.

• Executive Courses: These courses are shorter and less difficult, designed for quick rounds or beginner-friendly events.

• Putt Putt or Mini Golf Courses: A smaller version of a traditional golf course, featuring short holes that often have creative obstacles like windmills, ramps, and tunnels. A mini golf event is a great option for an organization interested in testing out the idea of a golf tournament or involving more age groups.

Final thoughts

Golf tournaments are an excellent way to raise funds, engage supporters, and expand your donor base—even if you don’t have much experience with the sport! Whether you choose a full 18-hole tournament or a putt putt event, the end goal is the same: to have fun while raising money for your mission.

GolfStatus’ team of golf fundraising experts includes PGA Professionals who know the ins and outs of all things golf and golf tournaments. You don’t have to be a golfer or know much about the game to plan a lucrative golf tournament—lean on GolfStatus! Our intuitive golf event management software is backed by a responsive support team ready to help anywhere along the way. And best of all—you can use GolfStatus at no upfront cost. Click below to get started!

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Golf provides a unique opportunity for military veterans to connect with each other in an outdoor, healthy environment. PGA HOPE (Helping Our Patriots Everywhere), a program of the Professional Golfers Association, does just that, providing an outlet for veterans to boost their physical, mental, social, and emotional wellbeing.

PGA HOPE is a free golf program for veterans and active-duty military personnel, led and taught by PGA Professionals. When they complete the program, the veterans are considered “graduates” and remain engaged with the program, and more importantly, with each other.

Seth Scollard, Assistant Executive Director of the Nebraska Section PGA, says the program has become about more than just golf. “Golf has almost become secondary. It’s camaraderie and takes their minds off of everything else for a couple hours each week,” he says. “As the program has grown, it’s really created a veteran community.” Graduates come together for a variety of activities centered around golf and more, including golf leagues, baseball games, and serving food at homeless shelters.

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“Golf has almost become secondary. It’s camaraderie and takes their minds off of everything else for a couple hours each week.”

— Seth Scollard, Assistant Executive Director of the Nebraska Section PGA

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The PGA HOPE Classic falls under the umbrella of PGA REACH Nebraska. It’s one of the section’s flagship programs, with over 250 active participants in its sixth year. PGA REACH Nebraska runs several golf events over the course of the year, with Seth as the point person for organization and execution. In the past, they offered a nine-hole event for PGA HOPE program graduates, but with more veterans involved than ever, Seth and his team decided to up the ante and create the 18-hole PGA HOPE Classic. The Classic added another tournament under the purview of the PGA REACH Foundation, and another need for a golf event-specific tool to manage and execute such events.

“There are a lot of software options out there that cater to PGA Professionals and golf facilities, but when you look at charity events, there’s a different set of needs,” Seth says.

Read the full case study to find out how a partnership with GolfStatus bridges the gap between PGA Professionals and other golf facility staff and nonprofit tournament organizers, and helps PGA HOPE support veterans through golf.

If you’ve never planned a golf tournament before or your organization doesn’t currently have a golf event as part of its fundraising portfolio, you’re likely wondering about what it takes to raise money with golf. Planning a successful golf fundraiser starts with a solid understanding of some fundamentals, paired with a golf tournament checklist to keep you on task and on target.

Want to brainstorm ideas for your charity golf event?

Check out this guide.

What to Know Before Organizing a Charity Golf Tournament

1. You don’t have to be a golf expert.

2. Most of your fundraising revenue goes to your cause.

3. Golf events are more popular than ever before.

4. Golf events bring new donors to the table.

5. Sponsors are interested in connecting with your donors in new ways.

6. Golf tournaments are fun and exciting.

7. Organizing a charity golf event is worth the work.

8. Use a checklist to stay organized.

1. YOU DON’T HAVE TO BE A GOLF EXPERT.

Many event planners aren’t golfers—and don’t need to be to hold a lucrative golf tournament. All that’s really needed is a tool that helps organizers, committees, and volunteers navigate the intricacies of a golf event and that’s purposefully designed to save novice and seasoned golf event planners time and resources.

An event management platform designed specifically for golf fundraisers makes things easier and walks you through planning and executing every step on your golf tournament fundraiser checklist. Look for a tool that makes it easy to collaborate and exchange information with the golf facility and one with a responsive customer success team that’s there when you need them.

2. GOLF FACILITIES ARE EAGER TO HOST GOLF TOURNAMENTS.

Outside golf outings like memorial tournaments, charity outings, major fundraisers, and small local events are essential to a golf facility’s bottom line. You’re essentially guaranteeing the course that you’ll fill the tee times for the day, plus any additional revenue from the pro shop and food and beverage, not to mention exposure to avid golfers who could become members. This gives you, the event organizer, leverage when it comes to negotiating better pricing for the event. Certainly, the more high-end the facility, typically the higher the green fees will be. That said, here are some things to consider to maximize the cost-effectiveness of the facility:

• Tap into your networks. Ask board members, volunteers, and other supporters who are members at higher-end facilities if they have connections and can facilitate a favorable rate.

• Hold the event on an off day. Try to avoid busy holiday weekends and other high-traffic dates for courses. Ask about slower days of the week; rates on Mondays, for example, are typically lower than rates on Fridays or Saturdays.

• Consider adding a virtual option. A virtual tournament extends the event to multiple days or weeks and/or across multiple courses. With this option, players and teams participate on their own time, scheduling their tee times directly with the facility, so your organization doesn’t actually need to occupy the facility on a specific date for a specific period of time. You can also consider holding a virtual event in tandem with a traditional one-day event to allow for more participants and revenue.

3. GOLF EVENTS ARE MORE POPULAR THAN EVER BEFORE.

Golf has seen record-setting popularity over the past few years. Nationwide, the game has seen a net game of more than 2.3 million on-course golfers since 2020. More than 123 million Americans consumed golf in some way in 2023, an increase of 14% over the past five years. Retail equipment sales continue to remain strong. 

Golf fundraisers have enjoyed a similar surge in popularity, with nonprofits of all sizes launching first-year tournaments to capitalize on golfers’ eagerness to get on to the course. These fundraisers are now building on their success as third or even fourth-year events! Golf outings may have emerged as a viable option for in-person fundraising events, but organizations discovered how these events connect them to exactly the types of donors and sponsors that turn into sustainers and long-term corporate partners.

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Active Golfers

1 in 9 Americans

Average Golfer's Net Worth

$768,000

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4. GOLF EVENTS BRING NEW DONORS TO THE TABLE.

In general, golfers tend to represent an affluent, influential demographic. Its participants report higher household and discretionary income (more than double the national average) and thus a higher capacity to give. Younger golfers are also increasingly taking up the sport, with more on-course golfers between the ages of 18 and 34 than any other segment.

When golfers tap into their personal and professional networks to field a team (particularly in tournaments with a scramble format that allows for a wider range of skill levels), it instantly broadens your prospective donor base and exposes new people to your mission. What’s more, your tournament’s sponsors give your development and major gift teams an “in” to potential high-capacity donors and corporate partners. Indeed, golf presents an opportunity to connect with new sponsors and supporters through a sport that people want to play. There’s never been a better time to get in front of golfers and sponsors eager to support golf events.

5. SPONSORS ARE INTERESTED IN CONNECTING WITH YOUR DONORS IN NEW WAYS.

High quality, professional golf course signage certainly has its place in terms of sponsor recognition, but sponsors are increasingly looking for avenues to both support organizations and get their brands in front of the affluent golfer demographic. The good news for both nonprofits and sponsors is that the same technology that streamlines golf events opens doors for digital sponsorship exposure. Digital sponsorships can be sold at a premium, giving sponsors exposure to an audience they can’t get anywhere else and offering a high return on their investment. 

Corporate partners and sponsors have a vested interest in supporting the tech that helps organizations streamline clerical tasks and eliminate duplicative work. Plus digital exposure is easy to manage—just plug in a logo on a website, in a mobile app, or on your event’s live leaderboards. These methods take less time and effort, have little to no overhead costs, and have substantially lower expenses compared to traditional branded pieces.

What’s more, golf tournaments offer sponsors high engagement over the course of several hours on the course. Whether it’s sponsoring a golfer-favorite hole-in-one contest, setting up a booth on a tee box as a hole sponsor, or running an on-course game, golf events give sponsors the opportunity to engage with participants in meaningful ways.

6. GOLF TOURNAMENTS ARE FUN & EXCITING.

The difference between a good golf event and a great golf event is the overall experience. There are many ways to add fun and excitement (and raise a few more dollars along the way). On-course competitions like hole-in-one contests, longest drive contests, closest-to-the-pin contests, and putting contests let golfers test their luck (or skill) to win great prizes—and are premium sponsorship opportunities. 

For example, you can add a buy-in to your tournament’s skins games, which creates mini-competitions between individuals or teams. Displaying skins results on real-time leaderboards keeps golfers engaged.

Other fun add-ons might include:

• A celebrity appearance

• A professional long-driver on a designated hole or holes

• Games or demonstrations on each tee box

• Custom player gifts

• Live or silent auctions

• Post-golf entertainment

The options are endless—but the key is to choose components that contribute to a well-executed event and memorable experience that will keep golfers and sponsors coming back year after year.

7. ORGANIZING A CHARITY GOLF EVENT IS WORTH THE WORK.

Golf’s fundraising capacity is unmatched. And while golf events have a number of moving pieces and unique details to handle, the right tools can ease the administrative burden as you tick items off of your golf tournament fundraiser checklist. Golf event management tech eliminates manual registration and payment processes and siloed information, making it easier to collaborate and delegate tasks to teams, board members, volunteers, and even staff at the golf facility. 

Your golf event management software should have robust reporting capabilities so you can easily track payments and who is supporting your cause. It should also handle golf-specific tasks, such as:

• Building custom sponsorship packages

• Syncing GHIN handicaps

• Simplifying team pairings

• Streamlining hole assignments and hole-by-hole sponsor exposure

• Making live-scoring super simple

If you’re a third party—a business, corporate entity, passionate volunteers, or other group—holding a golf tournament to raise money for a charity, your event management platform should be able to serve as the “bank” for your tournament. Funds collected through donations or purchases of teams, sponsorships, and add-ons can be held by the platform and distributed directly to the benefiting charity after the tournament is complete.

Truly, a fundraising platform designed specifically for charity golf tournaments ensures that no detail is missed. Look for the solution that leaves organizers free to recruit players and sponsors, solicit donations, and upsell and steward donor relationships in ways that advance the event and the organization forward.

Golf Tournament Fundraiser Checklist

A checklist, with an accompanying timeline of tasks, is a tried and true method to staying organized throughout the golf tournament planning process. Depending on the size, scope, and goals of your golf event, a good recommendation is to give yourself at least four to six months to plan. An event management platform built for golf is also a must-have to streamline the process and keep everything organized in one place.

Here’s a quick checklist of important tasks and to-dos to get you started.

3-6 Months Out: Laying the Foundation

• Outline goals and objectives for the tournament based on your mission and fundraising goals

• Assemble a planning committee

• Get your golf tournament management software in place

• Set a budget based on how much you aim to raise, income streams, and estimated expenses

• Choose a date and host golf facility for the tournament

• Start outlining team and sponsor pricing

• Launch an event website

• Create a marketing plan for the event

• Determine whether you’ll have any add-ons, like contests, on-course games, raffle drawings, or an auction

2-5 Months Out: Big-Picture Finalization

• Finalize sponsorship offerings and team packages

• Get quotes from vendors

• Meet with your planning team

• Reach out to prospective sponsors

• Promote the tournament

1-2 Months Out: Countdown Preparation

• Continue promotion and marketing to sell teams 

• Meet with your planning team

• Finalize on-course games and purchase hole-in-one insurance

• Determine a contingency plan for inclement weather

• Recruit volunteers and determine roles

• Continue sponsor outreach

2 Weeks Out: Final Touches

• Meet with the planning team to tie up any loose ends

• Finalize details and food and beverage with the golf facility

• Check on outstanding vendor orders

• Close registration

1 Week Out: Crunch Time

• Collaborate with the golf facility to finalize team pairings, hole assignments, logistics, vendor deliveries, and setup

• Gather supplies and materials (registration items, signage, banners, golfer gifts, raffle prizes, auction items, etc.)

The Big Day

• Set up registration, signage, contests, screens for leaderboards, and awards

• Take photos and post on social media

• Take time to connect with sponsors to build donor relationships

1-2 Weeks Post-Event: Following Up

• Export the donor data from your event management software to include in your nonprofit’s CRM

• Debrief with your planning team to review goals, outcomes, and improvements for next year

• Report on the event’s success to donors, volunteers, and sponsors

• Send thank yous to event sponsors and participants

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For a more in-depth list of planning tasks with a customizable timeline, download GolfStatus’ free Golf Tournament Fundraiser Timeline and Checklist.

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Final Thoughts & Next Steps

Golf tournaments offer a ton of fundraising potential. Understanding the basics of charity golf events and staying organized and on track are keys to planning a successful golf tournament. Start by getting a golf event management platform in place as soon as possible, then outlining all your priorities and to-dos in a golf tournament fundraiser planning checklist.

Get qualified to use GolfStatus’ tournament management software at no upfront cost through the Golf for Good program! You’ll save 40 hours or more in planning time and get access to tools to help you raise thousands more dollars for your cause. Click below to connect with our team and get started.

Level up your next golf tournament!

Get a demo of GolfStatus today!

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