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The event planning team poses in t-shirts from the tournament and a big check for Capital Humane Society.

Year two of Putt Putt Fore Puppies was a resounding success!

The GolfStatus and Dormie Network marketing teams had so much fun in the tournament’s first year—and learned so much—that we decided to do it all over again and crush our goals from 2023. Check out the 2023 planning blog to get the rundown on the mini golf tournament.

Putt Putt Fore Puppies raised money to support the pets looking for their forever homes at the Capital Humane Society here in Lincoln, Nebraska. See our journey here and on Facebook and Instagram!

Thank you tournament sponsors!

Presenting Sponsor - Sinclair Hille Architects

Koozie Sponsor - Red Robin

Swag Sponsor - Raising Canes

Certified Piedmontese - Dinner Sponsor

Golf Ball Sponsor - UNICO Group

Batting Cage Sponsor - Pinnacle Bank

T-shirt Sponsor - Dormie Network

Grand Prize Sponsor - Belmont Veterinary Center

Refreshment Station Sponsor - Firespring

Snack Sponsor - Pillar Restaurant Group

Music Sponsor - Prairie Dental

Hole Sponsors:

3rd quarter / Post-Tournament update

We did it! The second annual Putt Putt Fore Puppies was an even bigger success than last year. Our goal was to donate $12,000 to Capital Humane Society, and thanks to the generosity of our networks and the Lincoln community, the event raised over $15,000 to help care for homeless pets!

event day & post-tournament recap

The tournament sold out, with 54 teams on all three courses at Adventure Golf. We made some changes to the tournament’s set up, moving check in and add-ons closer to Adventure Golf’s entrance to clear up a bottleneck we saw in that area from last year. Things ran smoothly for the most part, though we may add another station for folks to purchase add-ons next year to keep things moving. Over $5,000 went through our GolfStatus event website on tournament day for purchase of all-in games, raffle tickets, t-shirts, and donations, along with nearly $500 in cash. Golfers browsed raffle prizes, visited sponsor booths, decorated pet bandanas, interacted with adoptable dogs from Capital Humane Society, and enjoyed dinner while waiting for the shotgun start.

Emails were sent to all participants prior to the event reminding them to check their hole assignments and encouraging them to download the GolfStatus app ahead of time. Most teams were ready to go with the app, but QR codes were posted at registration and on the clubhouse for folks to easily download the app if need be.

We adjusted the day’s schedule based on 2023, allowing additional time for the teams on the more difficult Backwoods course to finish (even though it wasn’t quite enough time!). Thankfully, live scoring helped our team finalize the results on each of the three courses in just a few minutes so we could move onto awards quickly.

Overall, the event was a resounding success and Capital Humane Society was overwhelmed by the response to the event and the amount the tournament was able to donate. The planning team met to debrief and have some ideas to make the event even better next year! We sent out a post-tournament survey and will use those suggestions to improve for 2025.

3rd quarter update

The third quarter was a race to sell sponsorship packages, promote the tournament, recruit teams, and handle the final details to ensure a successful event. As we experienced last year, the bulk of the team registrations came in during the month leading up to tournament day.

Having a larger planning team than last year paid dividends in sharing the load of sponsor outreach, tournament prep, and day-of event execution. We continued to meet monthly but increased the frequency to bi-weekly leading up to the tournament. GolfStatus’ downloadable Timeline and Checklist kept our planning and task on target.

We crossed these major planning tasks off the list in the third quarter:

    ✓  Finalized details, logistics, and hole assignments for on-course games.
✓  Discussed a plan for inclement weather (which we thankfully didn’t need!)
✓  Promoted the tournament through email blasts, posts on local event calendars, hanging up flyers in businesses in the area, sending flyers home with local elementary school students, and word of mouth.
✓  Sent an email to last year’s participants with a promo code for $5 off registration on National Adopt A Shelter Pet Day on April 30
✓  Sold all but two sponsorships, both of which already had their hard costs covered. Each team member reached out to their networks to promote available sponsorships.
✓  Placed vendor orders for signage, koozies, golf balls, pin flags, and t-shirts.
✓  Worked with our client success rep to make hole assignments and sponsor hole assignments.
✓  Sent emails to all participants via the GolfStatus messaging tool to encourage them to download the GolfStatus app, purchase add-ons, and review hole assignments.
✓  Coordinated with Capital Humane Society to have adoptable dogs on site at the tournament. 

2nd Quarter Update

Planning has continued moving along smoothly. Getting the event website up and running was much simpler this time around, since all we had to do was copy last year’s event and update the specifics. We decided to offer two team registration packages, one that included a t-shirt for each team member at a higher price point and one that didn’t.

Each committee member was responsible for developing one or more sponsorship packages, which were added to the newly launched event website. We ran a registration promotion as part of National Adopt a Shelter Pet Day on April 30, offering a promo code for $5 off registration, which was sent to last year’s participants via GolfStatus’ email tool.

We did run into one major hiccup which necessitated a date change. The event was originally planned for Friday, September 20, but when the Big 10 conference released the 2024 football schedule, we discovered a home Nebraska Cornhuskers football game the same evening as the tournament. In football-crazed Lincoln, we didn’t think we could compete with the Huskers, so the tournament was moved a week earlier to September 13. We made sure all promotional materials (including the event website, flyers, social media graphics, and email blasts) were updated and that we communicated with the teams and sponsors who had already committed. Adventure Golf continues to be a great partner, working with us to seamlessly move the event date.

Perhaps best of all, after learning about the animals in need of homes, one of our planning committee members decided to adopt a cat from Capital Humane Society!

David and Quynh, his new cat from Capital Humane Society!

Here are the tasks we handled this quarter:

✓ Finalized registration packages and pricing
✓ Finalized sponsor packages and pricing
✓ Launched the event website and opened registration
✓ Sent an email to last year’s participants with a promo code for $5 off registration on National Adopt A Shelter Pet Day on April 30
✓ Created promotional graphics, logos, and flyers
✓ Brainstormed revenue enhancers
✓ Discussed plans for on-course games
✓ Began soliciting donations for raffle prizes
✓ Began sponsor outreach
✓ Sold 12 sponsorships (thanks Certified Piedmontese, Red Robin, Raising Cane's, 402 Title Services, Upland Software, Nexus Marketing, Vanity Fur, Kyson Denker State Farm, Engineering Technologies Inc, Stewart Title Company, Global Golf Post, Prairie Dental Group, and Luly Motors!)
✓ Sold 13 teams
✓ Met with Capital Humane Society staff about event promotion and logistics (and got to meet some of the adoptable pets)

1st Quarter Update

We kicked off planning with committee meetings in February and March to review lessons learned and ideas from the post-tournament debrief and start brainstorming for 2024. The planning committee welcomed several new members, with newer GolfStatus Account Managers and Client Success Reps joining in on the fun. The team now numbers 13, which means more people to share the workload. The decision was made to move the tournament to September, for a couple reasons. One, we hit the jackpot with weather last year—75, sunny, and just a slight breeze. October weather in Nebraska is extremely unpredictable, with more stable conditions in September. Second, Capital Humane Society had no events scheduled for September, so Putt Putt could fill that gap.

Thus far, planning has been easier, as we have actual data and last year’s experiences to draw from. We have a better understanding of costs, revenue, attractive sponsor packages, and how many teams to shoot for. We also have processes and assets in place to use down the road. What’s more, we could simply copy our event in GolfStatus’ backend so there was no need to start from scratch. Stay tuned for the website launch!

Here are the tasks we handled this quarter:

✓ Finalized the planning committee
✓ Set dates for all remaining committee meetings
✓ Set a fundraising goal
✓ Reviewed pricing options for facility rental and team registration
✓ Brainstormed sponsorship and package ideas
✓ Brainstormed revenue enhancers
✓ Locked it in with Adventure Golf (September 20!)
✓ Confirmed the date with the Capital Humane Society team
✓ Divided up sponsorships among committee members
✓ Worked on updating the event website so it can launch in April
✓ Updated the tournament’s budget spreadsheet

Plan a Golf Tournament With Us!

GolfStatus’ golf event management platform powers golf tournaments and events of all types and sizes—even mini golf tournaments.

Leaning on the tournament planning resources available in its online resources library and working closely with the in-house Client Success team, the GolfStatus marketing team planned a brand new mini golf tournament, using the tasks outlined in the golf tournament fundraiser timeline and checklist, to give back to our community and raise money for a local charity. The tournament raised over $9,200 for the Capital Humane Society in our hometown of Lincoln, Nebraska.

A big THANK YOU to our tournament sponsors!

Presenting Sponsor

hole sponsors

Yankee Hill Veterinary Hospital Website Link

Post-event update

Lessons learned: The to-do list doesn’t stop once the tournament is done! Post-event follow up and engagement with attendees is super important for ensuring a great experience and building momentum for the next year’s event. Using GolfStatus’ messaging app was a simple way to reach out to everyone in one fell swoop to say thank you, provide a final update, and announce that Putt Putt Fore Puppies will be back again in 2024! Once all of the tournament accounting was reconciled, we were able to present Capital Humane Society with a check for $9,208.15 (which was THREE TIMES what we set for an initial fundraising goal).

We worked on these post-tournament tasks in the last month or so:

    ✓  Sent a thank you to all attendees via GolfStatus’ platform
✓  Sent handwritten thank you notes to sponsors
✓  Provided hole signs to sponsors
✓  Updated the event website
✓  Reconciled final expenses and income and presented a check to Capital Humane Society
✓  Debriefed with the planning committee
✓  Renewed with GolfStatus for 2024!

OCTOBEr Update

We did it! And it was an amazing day. We hit the jackpot in terms of weather—low 80s, plentiful sunshine, and a slight breeze. Set up and check in both went smoothly. People were eager to buy the games package and raffle tickets through the event website, and we raised $1100 the day of the event just in add-on purchases! Best of all, we were able to make a big check presentation to Capital Humane Society for over $8000! We heard from so many golfers and sponsors about how much fun they had and how they hoped we would do it again.

Lessons learned:

As much as we tried to plan ahead so the week of the event wouldn’t be hectic, there were just some tasks that had to wait until close to the event, such as printing alpha lists and making hole assignments.

It’s a good idea to avoid mentioning a specific time for post-golf happenings, since the round might take longer than anticipated. We planned an hour for golf, but the round on the Backwoods course (which is significantly more difficult than the Blue course) took close to an hour and half. Those on the Blue course finished in just over an hour, and thankfully were content to mingle, enjoy dinner or a drink, hit the batting cages, and soak in the beautiful weather while waiting for the raffle drawing and awards presentation.
Having QR codes for folks to buy raffle tickets and the all-in games package made it super easy to do. We also had QR codes to download the GolfStatus app for live-scoring, since we didn’t use paper scorecards. Live-scoring was a big hit, and sponsors loved seeing their logo in the app.
Giving ourselves plenty of time for setup was helpful—we arrived at Adventure Golf about 12:30 so we weren’t pushed to get everything ready before registration opened at 3:30.
Running everything through the GolfStatus event website was so helpful in reconciling expenses. Some golfers preferred to pay via cash, but that added a level of complexity for accounting purposes.
Getting proofs for printed items is imperative to ensure there are no errors and all items are up to our high standards and make sponsors look good. We had some difficulties getting accurate proofs from a vendor, but our persistence paid off and everything turned out fine (though it did add some unnecessary stress).
We truly couldn’t have done without GolfStatus. From easy registration, instant sponsor exposure, premium sponsorships, and the hands-on help from the client success team, GolfStatus was a key part of our success.

We crossed these last-minute to-dos off of the list in the weeks and days leading up to the event:

    ✓  Held bi-weekly meetings with the planning committee to discuss logistics
✓  Re-opened registration for waitlisted teams
✓  Created QR codes for golfers to purchase raffle tickets and all-in games and to download the GolfStatus app
✓  Created a rules sheet outlining the format and rules for each of the on-course games
✓  Assembled pin flags, hole signs, and golfer swag bags
✓  Worked with our GolfStatus client success rep to make hole assignments
✓  Confirmed and communicated volunteer assignments and committee roles
✓  Finalized the event day schedule
✓  Wrote talking points for the welcome
✓  Pulled together registration table supplies and odds and ends
✓  Communicated with sponsors and registrants to remind them of all-in games packages and raffle tickets

September Update

Lessons learned: Our tournament date is rapidly approaching and we’re in final prep mode. Our promotional push paid off, as we officially sold out the event! It was super exciting to see every sponsorship and team slot sold. As our GolfStatus client success rep had explained to us a few months ago, the majority of teams tend to register in the month or so leading up to the event, and that was the case here. We had a few additional teams inquire about registering after all the slots were filled, so we opened a waitlist. There are currently nine teams on our waitlist, so we’re figuring out a plan for potentially doubling up teams on some holes or even opening the third course at Adventure Golf. As we plan for all the final details and logistics, some of our sponsors have stepped up to provide things like tote bags and swag for player gift bags.

Here are the tasks we accomplished in September:

    ✓  Sold out our teams!!!
✓  Opened a waitlist for additional teams
✓  Held our monthly tournament planning meeting and set bi-weekly meetings through the tournament date
✓  Worked on recruiting volunteers to run games
✓  Designed and ordered a bunch of items: sponsor banners, hole signs, pin flags, koozies, and golf balls
✓  Checked with Adventure Golf on logistics like A/V equipment and tables
✓  Tracked donated game and raffle prizes

AUGUST Update

Lessons learned: Our summer focus on sponsorships has paid off, as we are officially sold out of sponsor packages! We worked with a couple businesses who were interested in participating in the event to create custom sponsorships, based on their goals and capacities for being part of the tournament. We’re super excited about selling our presenting sponsorship to Sinclair Hille Architects! The presenting sponsorship included GolfStatus’ exclusive Technology Sponsorship. With less than two months to go until event day, we’re working on determining details for on-course games, soliciting in-kind donations for prizes, and most importantly, pushing team registrations. Our team has been posting flyers around Lincoln, reaching out to friends and family who have expressed interest, pushing out email promotions, and utilizing targeted ads and organic social media to get the word out.

Here are the tasks we accomplished in August:

✓ Sold out our slate of sponsorships (shout out to Sinclaire Hille Architects, Ross Eickhoff State Farm, 402 Creamery, Allo Fiber, Raising Cane’s, Luly Motors, Pioneer Greens Dentistry, Nexus Marketing, Amigos/Kings Classic, Vanicek Dental, Yankee Hill Veterinary Hospital, Prairie Dental, Armature)
✓ Sold 10 teams
✓ Continued posting promotional flyers at businesses around Lincoln
✓ Worked on a promotional strategy to drive team registrations
✓ Held our monthly tournament planning committee meeting
✓ Created a spreadsheet to track volunteers, on-course games, prizes, and donations
✓ Started recruiting volunteers to help run the tournament
✓ Got to know some of the furry friends available for adoption at Capital Humane Society
✓ Continued outreach for in kind prize donations

July Update

Lessons learned: The team focused on securing sponsorships over the past month, relying on personal and professional connections to reach out to businesses. We’ve heard from a couple of potential sponsors that their charitable or sponsorship dollars have already been allocated for the year, which has reinforced the advice to start sponsor outreach early! We’ve been using our new budget spreadsheet template to track revenue and expenses, which has been helpful to reference, and started outlining volunteer needs and the details of the extra games we’ll have on the course.

Here are the tasks we accomplished in July:

✓ Onboarded five new sponsors (shout out to Upland Software, Global Golf Post, Five Nines, Nicki for Nebraska, Allstate Agent Ty Shearman)
✓ Sold 11 teams
✓ Dropped flyers off at businesses around Lincoln to promote the tournament
✓ Held our monthly planning committee meeting
✓ Got to know some of the furry friends available for adoption at Capital Humane Society
✓ Continued sponsor outreach and asks for prize donations
✓ Selected a photographer to capture images of the event

June Update

Lessons learned: While we were initially discouraged about the lack of team registrations thus far, we’ve discovered that folks are interested in playing in the event—they just don’t want to commit this far out from the tournament date. Our Client Success team assures us that most team registrations occur within 30 days of the event, and since our tournament isn’t until October 20, we’re still in good shape. That being said, we’re continuing promotion to keep the event on people’s radars and hopefully drive some early registrations and sell additional sponsorships.

Here are the tasks we accomplished in June:

✓ Finalized a promotional flyer
✓ Held a monthly committee meeting
✓ Sold an additional sponsorship (thanks Vanity Fur)!
✓ Determined on-course games
✓ Added a registration package for on-course games to the event website
✓ Continued to reach out to potential sponsors
✓ Continued promotion on social media

May Update

Lessons learned: It was exciting to put on the finishing touches and launch our event website! GolfStatus’ platform made it easy to add graphics, customize verbiage, and set a donation goal. We also worked with Cash, our Client Success rep, to add watch emails so members of our planning team are notified whenever someone registers a team, makes a donation, or purchases a sponsorship. A custom form was added to each registration package to collect preferences on which golf course folks want to play (Adventure Golf has three courses, one of which is definitely more challenging!). We knew that the software was easy to navigate, but have now experienced it firsthand! Now we shift our focus to promoting the tournament and approaching potential sponsors.

Here's what we did in May:

✓ Held our monthly planning committee meeting
✓ Finalized and launched our event website.
✓ Sold our first two sponsorships. (shoutout to 402 Title Services and Certified Piedmontese!)
✓ Had our first team register.
✓ Finalized team registration costs.
✓ Sent our first promotional email.
✓ Started working on a tournament flyer.

April Update

Lessons learned: Divvying up the labor has helped keep planning moving forward at a brisk pace. Monthly committee meetings have been a great checkpoint and opportunity to brainstorm and bounce ideas off of each other. Each planning committee member took ownership of a sponsorship package and determined costs, pricing, and benefits, and will also take point in selling the sponsorship.

At this point, we have two of the three courses booked at Adventure Golf, but are working to price sponsorships so they’re still profitable if we need to scale up to include all three courses (which would be a great problem to have!).

We crossed these items off the to-do list in April:

✓ Field trip to Adventure Golf to scope out the courses’ layout and where we can place signage, registration, tables, etc.
✓ Added imagery and custom text to the event website.
✓ Finalized the tournament logo (and it’s super cute!).
✓ Finalized sponsorship packages.
✓ Finalized team registration costs.
✓ Added details to the budget worksheet to track income and expenses.
✓ Started fleshing out a promotion schedule to implement once the event website is launched.

March Update

Lessons learned: As a first-year event, we’re creating and documenting processes as we go. Without past years’ experiences to draw from, it’s necessary to make educated guesses on a number of components, like fixed costs, expected revenue, sponsor packages, or the number of participants. We also don’t know what we don’t know, but have found that GolfStatus’ online resources and our Client Success team are filling in the gaps. Cash, our dedicated rep, is essentially an extra planning committee member, sharing his experience and expertise.

The good news is that we’re ahead of the game with planning. Cash shared that most tournaments open up registration 60-90 days out from the event date, and we’re on track to open registration sooner than that timeframe, once we determine some details about format and further flesh out sponsorship packages. Our committee members, like most golf event organizers, are trying to balance planning tasks with our full-time jobs and lives.

Here are the tasks we tackled in March:

✓ Finalized a date and locked it in with Adventure Golf (October 20!)
✓ Divided up sponsorships among committee members
✓ Received an education session from our GolfStatus Customer Success rep
✓ Worked on a draft of our event website
✓ Submitted fundraiser information to name Capital Humane Society as a beneficiary
✓ Started working on the tournament logo
✓ Started brainstorming promotion ideas
✓ Created a budget tracking spreadsheet
✓ Started creating a budget
✓ Practiced our putting skills (we do this a lot)

February Update

Lessons learned: Even with a mini golf tournament, there are a lot of moving parts and important things to consider, but the checklist has kept us on task. We’re finding a lot of fun possibilities for a mini golf tournament in terms of add-ons, sponsorship options, and games. After discussions with the planning committee, the original tentative event date needed to be reconsidered due to a conflicting event—which is why it was important to loop the entire team in to help consider decisions from all angles.

  
    Here’s what we accomplished in February:

    ✓  Finalized the planning committee
✓  Set dates for all remaining committee meetings
✓  Reviewed pricing options for facility rental
✓  Revisited potential event date options
✓  Brainstormed sponsorship and package ideas
✓  Determined a tournament name (Putt Putt for Puppies)
✓  Narrowed down a list of local animal-related beneficiaries
✓  Reviewed several GolfStatus client mini golf events and websites
✓  Started creating a budget
✓  Practiced our putting skills (again)

January Update

Here’s what we did in January:

✓ Set a tentative event date in October 2023
✓ Checked local event calendars for conflicts
✓ Met with the golf facility (Adventure Golf Center in Lincoln, Nebraska)
✓ Received a GolfStatus demo
✓ Brainstormed event ideas with the planning team and our GolfStatus Account Manager
✓ Practiced our putting skills

7 Ways Technology Upgrades Your Nonprofit’s Golf Fundraiser

Golf has a ton of giving power. For nonprofits, a golf tournament is the chance to raise mission-critical dollars, engage supporters, build relationships, and ultimately, do more good. And while planning a tournament isn’t a small undertaking, the good news for nonprofit event planners is that the right technology can make it easier, more efficient, and more lucrative to organize a successful golf fundraiser.

So whether you’re planning your first golf tournament or your fiftieth, here are seven ways tournament management tech can upgrade and improve your golf fundraiser.

1. It Makes It Easier on Everybody

Golf tournaments come with a number of moving parts and specifics to handle that are much different than those that come with a gala or auction. Using tech tailored specifically to a golf event makes it simple to handle the golf details, like flighting, handicaps, tie-breakers, and live scoring. You’ll keep everything organized in one easily-accessible place, so you, your planning team, and even the golf facility staff are all on the same page and working with up-to-the-minute information and not bouncing between multiple platforms and spreadsheets.

Golf facilities love tech that makes it easier on them, too—they’ll spend less time in the back office creating cart signs, rules sheets, and alpha lists and more time out front assisting you and your tournament’s golfers.

2. You’ll Save Time, Resources & Effort

It starts with an event registration website with secure payment processing, where golfers, prospective sponsors, and supporters can learn more about your organization and event and commit to participating with just a few clicks. So instead of creating a costly promotional mailer, then asking supporters to fill out the form, track down a stamp, and mail it back, you simply share a link where folks can register online with a few simple, secure clicks.

Online registrations should automatically flow into the software’s backend, where you can instantly find golfer, sponsor, and payment information. That means no processing paper forms, checks, or receipts and no entering and re-entering information in different spreadsheets. What’s more, when it comes time to make team pairings and hole assignments, it can all be done right in the software. Your administrative burden is cut in half

3. Sponsors Get Better ROI

Sponsors get a ton of value out of the digital exposure provided by tournament management tech. Instead of being limited to signage on the golf course the day of the event, it’s amplified with the exposure throughout the platform before, during, and after the event. So every time someone visits your event site to register or just learn more about the tournament, sponsors get eyeballs on their brand.

Combine that with hole-by-hole exposure and push notifications in the live-scoring app, and businesses see even more value and ROI in supporting your tournament. Plus, sponsors can browse available packages, make a purchase, and upload logos and links right through the event website, eliminating time-consuming back and forth to collect assets and providing instant exposure.

4. You’ll Raise More Money

Any tournament management tech should come with tools that boost fundraising. At a minimum, you should be able to collect donations via the event website, but look for additional fundraising features like a donation tracker on the event site, multiple donation calls-to-action throughout the platform, the ability to round up and donate at checkout, exclusive sponsorships that can be sold at a premium, and fun add-ons that drive revenue (and bring fun and excitement to your charity golf tournament).

A colorful, informative banner at your golf fundraiser helps golfers understand your organization's work. — National Ag Science Center placed banners around the golf course to help golfers better understand their mission.

5. It Engages Golfers, Donors & Sponsors

Engagement—prior to, during the round, and following the tournament—is key to donor onboarding and stewardship. Instead of just sending golfers out on the course and not interacting with them again until after the round, look to technology to engage them in a variety of ways throughout the day. Live scoring is a great way to keep golfers engaged every time they check the current standings on the tournament’s live leaderboards (which also provides additional sponsor exposure and another opportunity for folks to make a donation).

Direct folks to the event website at the end of the tournament and challenge folks to make a donation, perhaps equal to that of the winning team or what their team shot. You can also leverage push notifications and email communications to share information and updates throughout the day. After the event, export your golf tournament donor data for inclusion into your donor CRM for additional follow up and stewardship.

6. You’ll Be Ready for Next Year

Rather than starting from scratch, you can simply copy your event in the golf tournament software platform, update the date and key details, and push it out to your audiences to save the date and keep it on their radar for next year. If you have a date set, include the link to your new event website in any post-tournament thank yous and follow-up communications to get a jump on promotion and sponsor sales.

7. You Don’t Have to Know About Golf

It doesn’t matter if you’ve never picked up a golf club, you hit the links a few times a week, or fall somewhere in between, you can plan a successful, lucrative golf fundraiser with the right tools and resources behind you. Your tech platform should come with a responsive, knowledgeable support team that’s there to coach you, answer questions, and troubleshoot issues for you and your event’s participants.

Golf for Good with GolfStatus

GolfStatus works with nonprofits and charities of all types and sizes to launch or level up their golf fundraisers. The robust platform streamlines the process from start to finish and is backed by an in-house support team available seven days a week.

Through the Golf for Good program, qualifying 501(c) organizations and others planning golf events that benefit a charity can use GolfStatus’ tournament management software at no cost, including an event website, online registration and secure payment processing, digital sponsor exposure, robust reporting, and more. Visit golfstatus.com/demo for more information or to get qualified.

Get Qualified

Best PracticesJennifer WemhoffAugust 27, 2023networking, donors, cause connection, donor data, event websites, golf tournament, promotion, marketing, resources, nonprofits, videos, signage, experiences, notifications, donations, technology, golf for good

RiseUp Malawi Leverages Technology from GolfStatus for First-Ever Golf Fundraiser

Students dance outside of a community center in Malawi.

Partner Snapshot

RiseUp Malawi was born out of a trip founder Megan Mathis took to the African country in 2010, where she was struck by the widespread poverty. While on that trip, she met a gentleman named Hudson, who was running a program on his front porch to teach kids computer skills. Megan knew she wanted to help, but didn’t know how. She and Hudson stayed in touch in subsequent years, and she tip-toed into raising money for in-country work on a part-time basis. That changed in 2018, when she felt a calling to grow the organization and its impact full time.

RiseUp Malawi began working with kids after school to provide additional educational support and encourage them to continue their education. “There are so many barriers to education in Malawi,” Megan says. “If we can help eliminate those barriers, we can help lift these kids out of generational poverty.” Hudson became the full-time in-country director of the after school program, which serves over 300 kids in the district.

The Challenge

To create an in-country income source, it was decided to build a guest house that could be used by the organization to host visitors but also rented out to tourists. Megan was charged with raising $60,000 and had no idea where to start. Megan and her family had recently moved to Castle Pines, Colorado with a golf course down the street from her home. Her husband is an avid golfer and had played in several charity golf tournaments, and she knew golfers were a great demographic to target for fundraising. “I just kept hearing ‘golf’ in my head,” says Megan. “But I couldn’t get past the thought of ‘I don’t know how to do this’.”

The Solution

When Megan first began thinking of a golf fundraiser, she signed up to receive emails from GolfStatus. After she booked the golf course in December (giving herself plenty of planning time before the August tournament date), she knew there was no turning back, so she circled back to GolfStatus, downloaded some planning resources, and saw the value in using the software and jumped on board. “I came into this not knowing what I was doing or if this was going to work, but GolfStatus’ experience helped make it a success,” says Megan. The ROI was great for us.”

Golfers and volunteers are ready to kick off a charity golf tournament. — Tournament organizers promoted the event through local events, alumni associations, social media, and the local newspaper.

— Megan Mathis, CO-FOUNDER & DIRECTOR OF FUNDRAISING at riseup malawi

The Results

For a first-time event, Megan and her team were thrilled with the turnout, sponsor support, and overall return on investment of the golf fundraiser. On-course games, pin prizes, upgraded food and drink, and player swag bags were incorporated into the tournament to enhance the experience even more.

GOlf TOurnament Summary

Golf Facility

The Ridge At Castle Pines North, Castle Pines, CO (upscale public golf course)

Tournament Name

Let Hope Rise Charity Golf Tournament

Golfers

Dollars raised

$38,500

top sponsorship

$10,000 (Title Sponsorship)

Lessons Learned

Planning & Promotion

Since it was her first time organizing a golf tournament, Megan wanted to give herself plenty of planning time. She used a volunteer matching tool to help find folks in her area that were interested in helping nonprofits to help build a planning team, as well as connecting with local supporters. “A big lesson learned in planning a tournament for the first time was the importance of getting a good team together,” Megan says. “Finding those who have ties to the community or the golf world in some way was super helpful.”

To get the word out about the golf event, Megan started with social media and the local newspaper and expanded to having a booth or presence at various community events where she could talk about RiseUp Malawi’s work and promote the golf tournament. She also tapped into her local alumni group to connect with other graduates of the University of Southern California. “Alumni groups are super powerful!” Megan says. She leveraged the group’s networking events to share information and relied on word of mouth among members.

Sponsorships

Megan and her family were relatively new to the Castle Pines area, so she didn’t have a huge local network to reach out to for sponsorships. Megan started with a GolfStatus guide, Types of Businesses to Target As Sponsors for Your Golf Event, and used connections on her planning team to create a target list. She also found success through the local Chamber of Commerce. She joined as a member and started attending events, chatting with business owners and sharing information about RiseUp Malawi and the upcoming golf fundraiser. “The personal connections were so important and we didn’t have to spend a ton of time on cold calls,” says Megan. She also advises approaching sponsors as early as possible before they allocate their budgets.

Two sponsors even made a connection during the golf fundraiser—Burley Brewery and Redemption Road Coffee—and later collaborated on a special coffee porter beer that was offered in the brewery’s tap room. They also hosted a fundraising event during February and kicked back part of sales to RiseUp Malwai, raising about $5,000.

Charity golf tournament organizers pose next to a banner that displays sponsor logos. — Megan leveraged GolfStatus resources, the local Chamber of Commerce, and personal connections to sell sponsorships.

Tech & Support

As a first-time event organizer, Megan knew she would need some help. “GolfStatus’ blog and resources were helpful as I tried to figure out where to start and what to do next,” she says. She says the software was straightforward and easy to use, but that the support GolfStatus provided was second to none. “GolfStatus’ support team was really my partner in this, so helpful and communicative,” Megan says.

As a nonprofit organization RiseUp Malawi qualified for the Golf for Good program and was able to use GolfStatus’ tournament management software at no cost. Megan says the free event website gave the tournament instant credibility. “We wanted to make the tournament look legitimate and like we’d been doing this for a long time, and the event website did that,” Megan says. Every event website powered by GolfStatus includes online registration and integrated, secure payment processing. “Online registration was great, I could export a list of everyone who had registered.”

The event website also gave the tournament’s sponsors added visibility and digital exposure as soon as they committed to sponsoring the event. Logos, links, and other assets are submitted and stored right in the software so it appears on the site right away. “There was a real sense of pride once we had sponsors committing—we’d look at the site and think, ‘Hey, look at those sponsors!’” Megan says.

— Megan Mathis, CO-FOUNDER & DIRECTOR OF FUNDRAISING at Riseup malawi

Cause Connection

Megan and the planning team looked for ways to help golfers better understand RiseUp Malawi’s work and why the cause is so important. They utilized the in-cart screens to play a video showing Hudson and the kids thanking them for their support. They also worked with a local coffee company that has a Malawian bean blend (coffee beans are one of the country’s biggest exports) to can it as cold brew and provided it in each golf cart.

An event website helps people understand what your tournament is raising money for. — The goal for the tournament’s second year is to raise money to build casitas adjacent to the guest house.

looking ahead

Megan hopes to build on the success they had in the event’s first year. They’ve already broken ground on the guesthouse in Malawi, so money raised from year two of the golf tournament will fund the construction of the casitas adjacent to the guest house for additional rental income. They hope to top $50,000 in the event’s second year.

GOlfing for good

GolfStatus is proud to help nonprofits of all types and sizes tap into golf’s giving power. Its tournament management software streamlines golf events for first-time organizers and veteran event planners. Plus, its exclusive sponsorships and add-ons and built-in fundraising tools help raise even more money for your cause. If you’ve got questions along the way, GolfStatus’ in-house support team is there to help and troubleshoot. Best of all, through the Golf for Good program, 501(c) organizations and those planning golf events to benefit one can qualify to use GolfStatus at no upfront cost. Click the button to learn more and get qualified.

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Success StoriesJennifer WemhoffAugust 2, 2023charity golf tournaments, golf fundraisers, software, promotion, social media, volunteers, planning committees, sponsorships, sponsors, businesses, resources, event websites, online registration, cause connection, golf for good

Why It’s Not Too Late to Plan a 2023 Golf Fundraiser

Maybe you recently decided a golf fundraiser would be a great option to raise money for your organization. Or perhaps you held a spring golf event that was rained out or was so successful you want to add a second event this fall. You may be asking yourself—is it too late in the year to plan a golf fundraiser? Absolutely not! A successful, lucrative golf event can be planned in a matter of months. Here’s why now is a great time to plan an event and how to get started.

A man hits the ball on the green at a golf fundraiser held in the fall.

Technology Makes Prep & Planning More Efficient

The right event management technology streamlines planning tasks and keeps you organized so you can successfully hold an event with less lead time. A web-based software solution built specifically for golf fundraisers keeps everything in one place, making it easy to collaborate with your planning team and the golf facility. You’ll spend less time tracking down and managing siloed information and more time focusing on attracting players and selling sponsorships.

You Can Start Promoting Your Event Right Away

An event website for your golf fundraiser can be built and launched in a matter of days, which means you can start promoting it right away. The beauty of using an event website for all of your promotion is that it makes promotion as simple as sharing a direct link to the website where golfers can register and buy add-ons and sponsors can commit to your event as soon as they hear about it. Plus, moving promotion online means you can skip the time-consuming process of creating registration materials and processes, collecting addresses, mailing flyers, and waiting for people to send in their information. Share the link on all your organization’s digital channels and ask your planning team, board members, volunteers, and supporters to do the same to cast the widest net possible.

Automated Workflows Save Tons of Time

Online registration is a game-changer for busy event organizers. It eliminates the need for tons of spreadsheets, processing paper forms, cashing checks, sending receipts, and chasing down payments the day of the tournament. Instead, all pertinent information is collected right when someone registers a team or purchases a sponsorship and dropped into your event management software’s backend. Plus, when it comes time to manage hole assignments, team pairings, handicaps, and other unique details of a golf event, each golfer’s information is ready to go, right in the software so there’s no need to bounce between platforms or worry about working with out-of-date information.

Fall is a Great Time for Golf

In general, fall is an excellent time for golf events. You get favorable weather and appealing course conditions, plus lower, off-peak season facility costs. You’ll want to keep the shorter days that fall brings in mind when setting the tournament’s schedule, but can easily be addressed by a shotgun start or a shorter nine-hole event to maximize playable hours. If you’re in a warm-weather location, you have even more of the year to work with and can get a tournament on the books for November or December.

Fall is a great time for a golf fundraiser with favorable weather and excellent course conditions.

Resources Are Available to Help

Don’t worry—tournament planning resources are available to get you off on the right foot. Sample timelines, checklists, sponsorship packages, templates, and more can help take the guesswork out of planning, especially on a shorter timeline. When choosing an event management platform, be sure it’s supported by a knowledgeable, responsive client success team that knows the ins and outs of golf events and can respond to questions and resolve issues seven days a week. .

Getting Started is Easy

GolfStatus’s golf event management tech is specifically designed to make golf tournament fundraisers easy to launch, plan, market, and execute. Our in-house customer success team is there to guide you every step of the way, from building your event website and creating sponsor packages to helping you select a tournament format and working with the golf facility. Through the Golf for Good program, qualifying 501(c) organizations get no-cost access to GolfStatus. Click below to get qualified!

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Best PracticesGuest UserApril 27, 2023golf fundraisers, spring, summer, fall, event management, technology, software, sponsorships, event website, event websites, online registration, networking, hole assignments, resources, support, golf for good

10 Ideas to Create Cause Connection at Your Charity Golf Tournament

When golfers decide to play in a charity golf tournament, they often reach out to their friends, family members, neighbors, or colleagues to fill their team. This is good news for your organization—not only does it fill your tournament’s field, but your mission gets exposure to a brand new audience of potential new donors and supporters.

Take full advantage of this opportunity to introduce your organization to a captive audience at your golf event. Create a cause connection by helping golfers understand what your organization does, who it serves, and how their participation is a key part of fulfilling your mission. They may have come to golf, but when they see the tangible impacts of what the tournament is raising money for, it’s easier to convert them into donors.

Here are 10 ideas for your next golf fundraiser to connect golfers to your mission:

1. Add compelling photos and videos to your event website.

A picture is truly worth a thousand words, so take advantage of your event website’s customization features to add photos that illustrate your organization’s work and impact. If possible, add video too—anything from a simple slideshow of photos set to music, an impact story, or a polished marketing video are effective in telling your organization’s story visually.

Photos help tell your organization's story on your golf fundraiser's event website. — Help golfers connect to your cause with powerful images and videos on your event website.

2. Invite a guest speaker to share their experience.

Kick off the tournament with a speaker who has benefited from your nonprofit’s services. Or add a presenter to a luncheon, banquet, or awards ceremony. Hearing first-hand from a beneficiary drives home the impact of your work. For example, Riverside Ranch, a therapeutic horse riding program, invited parents of riders to speak at their golf tournament’s luncheon and share what the Ranch meant to their family.

3. Include promo materials in player gift bags and golf carts.

A one-page flier, brochure, annual report, or other collateral can help golfers understand the depth of your mission. Be sure to include QR code on any printed materials with a direct link to the donation page on your event website where folks can donate right from their phones! Drop these in player gift bags or leave them in golf carts for golfers to peruse at their leisure. If your golf facility has carts with video capabilities, inquire about showing a video or photo slideshow on the screens. RiseUp Malawi, which provides educational opportunities in the African country of Malawi, played a video with a welcome message from some of the children the organization serves. They also provided each golfer with a book about Malawi with handwritten notes from the kids and on-site staff.

4. Place signage and banners around the golf course.

These pieces should be placed strategically around the course for maximum visibility. High traffic areas such as registration, driving range, putting green, and inside the clubhouse (near the bar or front door are good choices) are all guaranteed to get golfers looking. You can also place smaller signage unobtrusively on the golf course with information about your organization, facts related to your cause, or ways to take action. QR codes are a great addition to these as well to solicit donations.

5. Highlight your organization’s beneficiaries.

Depending on the work your nonprofit does, you could invite beneficiaries to attend or participate in the event. Personal connections are incredibly powerful, so provide opportunities for them to engage with golfers and sponsors throughout the day. For instance, if your golf tournament benefits a school, teachers or administrators could greet golfers as they arrive or even be added to teams. This isn’t limited to human beneficiaries, either! For example, pet rescue organizations could have adoptable pets at the golf course and an accompanying adoption drive.

6. Take advantage of downtime.

Downtime is a great chance to engage with a captive audience! Whether folks are waiting on the tee box, to check in, for a turn on the driving range, or for final results to be announced, your organization’s staff, board members, beneficiaries, or even volunteers can mingle with golfers to chat and have a conversation about your mission. You could also strategically station these folks on various tee boxes throughout the golf course (perhaps on a par 5 that might take groups longer to play through) to talk with golfers as they play their round or rethink your format to add in more opportunities for face time with participants. For example, Breckenridge Outdoor Education Center, an organization that removes barriers to outdoor experiences for those with special needs, used tee times rather than a traditional shotgun start to give them a few minutes to visit with each group as they waited for their turn to tee off.

7. Hold an accompanying event.

If it makes sense for your organization, hold an event in conjunction with your golf fundraiser that drives home your mission. Outlook Enrichment, a nonprofit that serves the visually-impaired, holds a blind golfers clinic alongside its annual charity golf tournament. The clinic features instructors and volunteers helping visually-impaired golfers putt, chip, and play a few holes. Many organizations also hold events targeting non-golfers, such as golf lessons, a wine tasting, blanket-tying or meal-packing event.

A coach helps line up the golf shot of a visually-impaired player at a golf fundraiser. — A volunteer coach helps a participant line up their shot during Outlook Enrichment’s blind golfers clinic.

8. Send push notifications.

Your golf event management platform should be able to send push notifications to golfers via a mobile app for easy communication. These notifications can help connect golfers to your mission by including a link to your website, testimonials from beneficiaries or volunteers, or even solicit donations for a specific program or outreach effort. Keep the notifications short, impactful, and time them strategically.

9. Display photos or memorabilia on the course.

Golfers want to know what the tournament is raising money for—what better way than to display photos or related memorabilia on the golf course. For instance, the Pat Neal Memorial Golf Tournament raises money for brain cancer research in honor of the tournament’s namesake, Pat Neal. A photo of Pat was placed on the course and golfers were encouraged to sign the photo as a keepsake for Pat’s family.

Three golfers pose next to a photo of their dad at a memorial golf tournament fundraiser. — Pat Neal’s three children post with his picture on the golf course at his memorial golf tournament fundraiser.

10. Provide opportunities to take action.

The ultimate goal of helping golfers understand your mission is to have them take some sort of action, so give them the opportunity to do so. You could set up a donation station where folks can contribute, solicit volunteer sign ups, have a pop up shop to sell branded merchandise or products, or let folks start the process of adopting a pet.

Wrapping Up

First and foremost, technology is a major asset in creating cause connection. From your event website to push notifications to impact videos, leverage tech tools to be effective (and make it easier). Use tech to tell your organization’s story; engage with golfers before, during, and after the tournament; and ultimately, compel golfers and sponsors to further support it through a donation or future events. In doing so, you can demonstrate the impact your organization has on your community at large.

Get Qualified for No-Cost Event Technology

GolfStatus’ Golf for Good program gives back to nonprofits by providing access to its full golf event management and fundraising platform at no cost, so event planners can focus on building relationships, stewarding donors, and doing more good. Get qualified by clicking the button below!

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Best PracticesJennifer WemhoffApril 24, 2023networking, donors, cause connection, donor data, event websites, golf tournament, promotion, marketing, resources, nonprofits, videos, signage, experiences, notifications, donations, technology, golf for good

Annual Golf Tournament Raises Thousands of Dollars to Address Hunger & Promote Volunteerism

Organization Snapshot

Million Meal Movement (MMM) goes beyond feeding the hungry, extending its impact to teaching the importance of volunteerism. By connecting with businesses, families, and community members in the Indianapolis area, the organization has packed over 32 million meals since its inception in 2007. In Indiana alone, over one million people—and one in five children—are food insecure and don’t know where they’ll get their next meal. Meals packed by MMM’s volunteers and corporate events go directly to local food banks where they’re distributed to families that need them.

For Chris Evans, who moved to Indianapolis in 2014, MMM was a way for his family to give back to the community in a meaningful way. “We wanted to do something more than just donate money, but volunteer to be part of something with a local impact,” Chris says.

The founder of MMM, Dan Hintz, was a client of Chris’s at American Century Investments. Intrigued by the organization’s dual focus, Chris and his family volunteered for a meal packing event on Thanksgiving and he found himself moved by the cause and wanted to get more involved. He’s served as a board member for the organization since 2018.

The Challenge

The Million Meal Marathon has traditionally been held each fall, which is a 24-hour event to pack a million meals and a major fundraiser for the organization. Chris and other board members wanted to bookend the year by adding a fundraising event in the spring. His passion for golf led him to explore a golf tournament fundraiser, though he had never planned such an event before. “I had golfed in a lot of charity tournaments in the past so I had a general sense of what was involved, but there were lots of nuances to figure out along the way,” Chris says.

Million Meal Movement Executive Director Nancy Hintz at the first annual Swing Away Hunger Charity Golf Classic in 2021.

Tournament at a Glance:

Private Golf Facility

Woodland Country Club

Number of golfers

108

Add-Ons & Extras

Contests, Auctions

Tournament Format

4-person scramble

The Solution

He teamed up with Chris Cimaglio, another MMM board member, who came across GolfStatus while researching golf tournament resources. The committee dug into it and decided the software was everything they needed. Since the golf event was a brand new endeavor, the committee leaned on GolfStatus to give the event structure, provide experience-based feedback, and above all, provide tools to save time and stay organized.

“Our fear was wasting time with having to use spreadsheets to keep track of everything,” Chris says, so using a golf-specific platform that kept everything—from golfer information to sponsor logos to hole assignments—organized in one place was a huge selling point. Plus, as a nonprofit, MMM qualified for GolfStatus’s Golf for Good program, which gave them full access to the platform at no cost.

The Results

In the fundraiser’s first year, the Swing Away Hunger Charity Golf Classic raised about $12,000. In its second year, the event doubled its fundraising, bringing in over $25,000. Perhaps most importantly, the golf event introduced MMM to new businesses and corporations that set the stage for transformational engagement and partnerships.

Using GolfStatus meant Chris and the rest of the planning committee didn’t have to spend their valuable volunteer time reconciling registrations and payments, processing a ton of checks and receipts, or managing multiple spreadsheets. Instead, they could focus on offering a top-notch event experience and stewarding sponsors. “We sent a lot of emails and letters and made a lot of phone calls!” says Chris.

The Swing Away Hunger Charity Golf Classic is held at the private Woodland Country Club in Carmel, Indiana.

Raising Money, Building Partnerships

As is typical with golf fundraisers, the bulk of the revenue was generated by sponsorships. “We didn’t raise a ton on the actual players, but hole and other sponsorships brought in dollars,” Chris says. The planning committee started by reaching out to companies that have participated in or sponsored meal-packing events in the past, then leveraging board relationships in the community to drive larger sponsorships.

Beyond the fundraising aspect, golf tournaments increase awareness for the benefiting organization and often lay the foundation for strong partnerships and relationships outside of the event. Such was the case for MMM. “The golf tournament has been a great way to introduce Million Meal Movement to people when they play,” Chris says.

MMM’s focus on volunteerism has been a draw for businesses looking to get involved with their community. Following the golf tournament, multiple companies signed on for corporate meal-packing events, further engaging with the organization and broadening the golf fundraiser’s impact.

— Chris Evans, Million Meal Movement Board Member / Vice President of Sales at American Century Investments

The planning team used social media to recognize event sponsors.

Leveraging Technology to Save Time & Create Processes

The GolfStatus team built an event website for the Swing Away Hunger Charity Golf Classic, working closely with Chris and the planning team. “The website definitely saved us a lot of time,” says Chris. “It made it easy for people to register and sponsors to see available packages, commit, and upload logos. Plus, it made it easy to run the event from an administrative standpoint.”

In the tournament’s first year, Chris notes how they were not only planning the event from scratch, but creating processes at the same time. “GolfStatus helped us create good processes from the get-go,” Chris says. “That made it easier in subsequent years, knowing the framework is in place—sponsorship packages, signage, software, promotion plans, and so on—so we could just execute.”

— Chris Evans, Million Meal Movement Board Member / Vice President of Sales at American Century Investments

GolfStatus worked with Chris and the planning team to build an event website to collect registrations, share information about the organization, and onboard and recognize sponsors.

Learning & Improving

Chris is preparing to step down from the MMM board and prepping another board member to take over as the Golf Event Chair. Having GolfStatus in place ensures a seamless transition for the new contact, who will work closely with the GolfStatus in-house customer success team to simply copy the event each year. “There’s no need to start from scratch, they can just take it and run with it,” Chris says. “The customer success team at GolfStatus is such a great resource. They were always available and got back to me right away, no matter how big or small the issue or question.”

— Chris Evans, Million Meal Movement Board Member / Vice President of Sales at American Century Investments

With a couple tournaments under the committee’s belt, Chris says they’ve learned something each year and found ways to improve. A small silent and live auction were added for its second year, plus a raffle and more tailored sponsorship packages and better communication with golfers ahead of time about the live-scoring component.

“I think it’s really important to involve people on the planning committee who are well-connected in the community and those who have time to devote to the tournament,” he says. “GolfStatus was fantastic. The website, online registration, and golf-specific features made the details easy to handle.”

Golf for Good

GolfStatus is committed to helping nonprofits do more good through golf. As part of its Golf for Good program, nonprofits and those holding events that benefit one can qualify for no-cost access to the GolfStatus platform, plus exclusive sponsorships, add-ons, and dedicated support to help you save time and raise more money. Click below to get qualified or email [email protected].

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How Nonprofits Can Activate Third Parties to Hold Golf Events on Their Behalf

Golf tournaments are an especially great option for third parties looking to raise money for an organization or cause they care about. The sport has seen its popularity grow over the past years and its capacity as a fundraising tool is unmatched. What’s more, people tend to be passionate about golf, and when given the opportunity to marry two of their passions—golf and a good cause—they tend to jump at the chance.

Perhaps more than any other fundraising events, golf tournaments have unique advantages for the benefiting nonprofit as well as for the organizer. Nonprofits gain a passive income stream that doesn’t require a dedicated staff member or line item in the budget, while also increasing visibility for the organization, mission, and programs. Event organizers, particularly corporate entities, get a strong brand lift from being associated with a good cause and broad exposure to an affluent demographic.

Nonprofits of all types and sizes can activate passionate supporters, corporate partners, volunteers, and others to hold a golf fundraiser that benefits them. Here’s how:

1. Reach Out To Your Networks

Your best bet is to start with the lowest-hanging fruit—your organization’s past supporters and partners. If your organization has run golf tournaments before, consider creating a campaign to target folks who have played in and sponsored those events, whether it’s by email, a survey, a direct mail appeal, individual phone calls, or a combination of these (which will depend on your organization’s staff capacity). Social media is another great option to engage people simply by asking if they like to golf or like organizing events. You may want to include information in your annual giving appeals or even create a dedicated page on your organization’s website that outlines the process of holding a golf tournament on your behalf.

Do some pre-planning before you reach out so you have some pieces and resources already in place to provide to people who are interested. Beyond just making the process easy (see #2 below) you want to set these golf tournaments up for success, so make sure you’re prepared to be a partner in the process.

Pro Tip:

GolfStatus’s online resource library is packed with guides, templates, checklists, and other free downloadables with information on how to plan a charity golf tournament. Share these with current and potential event organizers to help set them up for success.

2. Make It Easy

Even when someone is dedicated to your organization or cause, putting on a golf tournament is no small task. Having tools in place to streamline and simplify the process for organizers means they’re more likely to move forward and keep these events running—and raising money for your cause—year after year.

Golf tournament software can automate time-consuming administrative tasks so organizers can focus on the fun parts of the golf tournament, with built-in fundraising features to help them raise more money for your cause. You might also consider putting together a media kit with logos, messaging, and brand standards to provide to tournament organizers to help your brand stay consistent. When it’s easy, it’s more fun, more rewarding, and more likely that they’ll keep the effort going.

PRO
TIP:

Pro Tip: Say thank you, whenever and wherever you can, to these third party organizers. Public shoutouts are great—on social media, in newsletters or blogs, on your organization’s website, etc.—but a personal touch will go a long way in expressing your gratitude. Send a handwritten note and follow it up with a phone call.

3. Use a Common Technology Platform

There are a ton of options out there to manage fundraising events, but these don’t help organizers manage the unique components of a golf tournament. Employing technology that’s specifically built for golf tournament fundraisers is a huge part of #2 above. Any golf tournament software platform should offer an attractive event website with built-in online registration (which saves a ton of time and duplicative labor), plus easy access for multiple members of your team to work together and keep all your event information organized and accessible in one place. A dedicated landing page listing all events that benefit your organizations is a great way to easily promote events to your networks. A platform designed just for golf means you can quickly make hole assignments and pairings and auto generate scorecards, cart signs, and alpha lists—all without having to work across multiple spreadsheets or tools.

PRO
TIP:

Pro Tip: Standardizing the tech across all your third party events means your donor data will be uniformly collected (see #4 below) and reported. This data should be added to your CRM for additional donor stewardship, using source codes, tags or other batch notations to track who participated in these golf events and how.

With GolfStatus’s golf event management and fundraising platform, every golf event benefiting your organization is listed on a dedicated landing page.

4. Capture & Manage Data

Donor data is invaluable, particularly when it comes to golf events planned by someone outside your organization. You can’t use the information you don’t have! Seamlessly collecting and managing this information is crucial to understanding who is supporting your organization through golf—planning, playing in, donating to, and sponsoring these tournaments. Having this information in aggregate lets you see the entire picture, across each and every event held to benefit your organization, and make data-driven fundraising decisions. Golf event management technology makes this process super simple and efficient.

PRO
TIP:

Pro Tip: Your event management platform should be intuitive enough to collect this vital information without frustrating or overwhelming registrants (which may make them abandon their cart instead of completing their registration) and include robust reporting capabilities to get the data you need.

No Cost Technology Built Just for Golf

GolfStatus is the industry leader in technology for golf fundraisers and charity golf tournaments. The user-friendly software makes it easy to onboard third party events, manage donor data, and provide resources to event organizers. Plus, through the Golf for Good program, 501(c) organizations and those holding events that benefit them are eligible for no-cost access to the platform. Ready to get started? Click the button below or email [email protected].

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Habitat for Humanity of Chicago’s Golf Fundraiser Raises Money to Foster Home Ownership

Organization Snapshot

Habitat for Humanity partners with communities all over the globe to help build homes, with the vision of a world where everyone has a decent place to live. Globally, Habitat for Humanity has worked in more than 70 countries and helped more than 39 million people with improved living conditions since 1976. On the local level, affiliate organizations work with trusted partners and residents to improve communities and build strong neighborhoods. In Chicago, Habitat’s commitment is to local families to achieve strength, stability, and self-reliance through housing and development projects. Four in 10 Chicagoans live in declining conditions, making Habitat’s work critical to helping the city thrive.

Chris Johnson, a Real Estate Broker with Berkshire Hathaway HomeServices Chicago, serves as the President of the chapter’s Associate Board, whose charge is to raise funds for the organization’s work. He’s worked in Chicago’s real estate market for nine years and is intimately familiar with the city’s need for denser, more affordable housing options. Chris says Habitat is helping address these issues, not only through physically building homes and neighborhoods, but by educating people and helping them navigate what can be an overwhelming and complicated process. “It’s not about giving away homes, it’s about creating generational change, a steady and safe environment for families, and building wealth in their home,” Chris says. “There’s only so many homes that can be built, but when we’re able to help prepare people for homeownership through education, financial literacy, and sound advice, we can help even more.”

Chris Johnson, far left, Associate Board President for Habitat for Humanity of Chicago, helped spearhead the inaugural golf fundraiser.

The Challenge

One of Habitat for Humanity of Chicago’s flagship programs is HomeBuyer University, a pilot effort that began in 2019 to break down barriers to becoming a homeowner by helping prospective homeowners understand the process and how to prepare for applying for a mortgage. Funds raised by the Associate Board help underwrite the costs of this program, which is a key part of fulfilling the local chapter’s mission.

After COVID-19 forced the cancellation of an annual yacht party fundraiser, Chris wanted to shift gears and establish a golf event as the board’s main fundraiser. “Folks were exhausted with virtual events and wanted a way to gather safely, and I’ve loved golf since I was a kid,” Chris says, so he dove headfirst into planning a golf event. He knew launching a brand new tournament was going to be challenging, but also knew that they needed to move forward. “I presented a golf tournament to the rest of the board as a feasible way to get a fundraising event done and established.”

Chris, with the help of Associate Board member Brian Doyle of BMO Harris in Chicago and the rest of the planning team, set a conservative goal to raise about $8,000 for the tournament’s first year. Several board members had played in charity tournaments in the past, but no one had experience planning an event.

dollars raised

$13,000

newly-established

annual golf fundraiser

The Solution

Chris knew there had to be an option for live scoring and easy registration for golf tournaments. A little online research led him straight to GolfStatus. “To take on an event like this in its first year without any experience was a little daunting, but having a tool like GolfStatus that took things off my plate and made the logistics easier to handle was so great,” Chris explains. He wanted one centralized place to keep things organized, take payments, manage sponsor assets, and print cart signs. “GolfStatus had all this and more,” he says.

— Chris Johnson, Associate Board President at Habitat for Humanity of Chicago

The golf outing’s event website was built and hosted by GolfStatus as part of the Golf for Good giveback initiative.

The Results

The first-year tournament surpassed its fundraising goal, taking in $13,000. It attracted 19 teams for the four-person scramble. Teams live-scored via the free GolfStatus mobile app, which made confirming the final results much quicker and more efficient than relying on paper scorecards. Nine sponsorships were sold through the GolfStatus platform, including the premium technology sponsorship, which boasts premium visibility on the event website’s homepage, live leaderboards, and across the mobile app.

Golfers listen to instructions before teeing off.

massive time savings

Chris says the time savings the platform provided was invaluable. Every GolfStatus event website includes online registration with secure payment processing, allowing golfers and sponsors to purchase packages directly on the event website, eliminating the need to manually process paper registration forms, handle checks or take credit card information, or track information in multiple spreadsheets. Chris, Brian, or anyone on the planning team could log into GolfStatus and see who had registered or purchased a sponsorship with a few clicks. “Having everything in one place really made my life easier,” he says. “I could focus on the experience and day of things that needed to be handled.” Plus, sponsors can upload graphics and links directly through the event website, saving a ton of time. “Going back and forth with sponsors to get logos and such can really be a time suck,” Chris points out.

— Chris Johnson, Associate Board President at Habitat for Humanity of Chicago

connecting to the cause

While many people are familiar with Habitat for Humanity, they often have misconceptions about what Habitat does. “People think we give away houses!” Chris says. In fact, families that are selected for a Habitat home are part of the building process and pay a 0% mortgage. “People think it’s a lottery, but it’s a long-term commitment to the neighborhood and community,” Chris says. At the start of the tournament, Chris made a point to speak about what Habitat for Humanity Chicago does and passed out educational materials as folks checked in for the tournament so they had a better understanding of what they were supporting.

Habitat for Humanity of Chicago volunteers help build homes and strengthen neighborhoods across the city.

second-to-none support & resources

Chris worked closely with the GolfStatus team to build out the event website, which was provided at no cost as part of the Golf for Good program. Qualifying 501(c) organizations, like Habitat for Humanity, and those holding golf tournaments on their behalf, get access to the entire suite of GolfStatus’s tournament management and fundraising solution, in addition to an in-house support team. “The support team was great,” Chris says. “I had a question early on a Saturday morning and someone answered by chat almost immediately.”

Looking to the Future

Having one year of tournament planning experience under their belts has led to a number of things to improve on for next year’s event. First and foremost, Chris, Brian, and the rest of the team plan to get the event website up and running in the spring for the September event. “Chicago starts to thaw out in April and people are thinking about getting outside,” he says. They also plan to rethink the day of the week of the tournament, which was held on a Saturday in its inaugural year. “Saturday is a great day to play golf, but it was harder to get sponsors to commit to sending a team on a weekend or consider entertaining clients on a weekend,” Chris points out.

He hopes the annual golf tournament will become the board’s marquee fundraising event for Habitat for Humanity Chicago. “I love Habitat. I love being on a job site and watching homes come together,” Chris says. “It’s a lot like what they say about golf—a bad day golfing is better than a good day doing something else. Well, volunteering for Habitat is the same. You’ll work hard but the impact is worth it.”

Golf for Good

GolfStatus’s Golf for Good giveback initiative through GolfStatus.org helps nonprofits and those holding events benefiting them streamline their golf events to save time and raise more money. It starts with a free event website and no-cost access to GolfStatus’s event management and fundraising platform for qualifying organizations and events. Get qualified here or email [email protected].

Get Qualified

Everything you need to know about using golf to fundraise, make connections, drive support, and do more good.

Thank you tournament sponsors!

Hole Sponsors:

3rd quarter / Post-Tournament update

event day & post-tournament recap

3rd quarter update

2nd Quarter Update

1st Quarter Update

Presenting Sponsor

Sponsors

hole sponsors

Post-event update

OCTOBEr Update

September Update

AUGUST Update

July Update

June Update

May Update

April Update

March Update

February Update

January Update

1. It Makes It Easier on Everybody

2. You’ll Save Time, Resources & Effort

3. Sponsors Get Better ROI

4. You’ll Raise More Money

5. It Engages Golfers, Donors & Sponsors

6. You’ll Be Ready for Next Year

7. You Don’t Have to Know About Golf

Golf for Good with GolfStatus

Partner Snapshot

The Challenge

The Solution

The Results

GOlf TOurnament Summary

Golf Facility

Tournament Name

Golfers

Dollars raised

top sponsorship

Lessons Learned

Planning & Promotion

Sponsorships

Tech & Support

Cause Connection

looking ahead

GOlfing for good

Technology Makes Prep & Planning More Efficient

You Can Start Promoting Your Event Right Away

Automated Workflows Save Tons of Time

Fall is a Great Time for Golf

Resources Are Available to Help

Getting Started is Easy

1. Add compelling photos and videos to your event website.

2. Invite a guest speaker to share their experience.

3. Include promo materials in player gift bags and golf carts.

4. Place signage and banners around the golf course.

5. Highlight your organization’s beneficiaries.

6. Take advantage of downtime.

7. Hold an accompanying event.

8. Send push notifications.

9. Display photos or memorabilia on the course.

10. Provide opportunities to take action.

Wrapping Up

Get Qualified for No-Cost Event Technology

Organization Snapshot

The Challenge

Tournament at a Glance:

Private Golf Facility

Woodland Country Club

Number of golfers

108

Add-Ons & Extras

Contests, Auctions

Tournament Format

4-person scramble

The Solution

The Results

Raising Money, Building Partnerships

Leveraging Technology to Save Time & Create Processes

Everything you need to know about using golf to fundraise,
make connections, drive support, and do more good.

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