Posts tagged live leaderboards
Turning Friendship & Fairways Into a Half-Million-Dollar Impact
 
Jake and Steve pose with their families at the Jeanne and Martha Fore a Cure Golf Outing.

partner snapshot

What began as a 10-week fundraising campaign for a Leukemia & Lymphoma Society (LLS) “Man of the Year” campaign in 2017 quickly evolved into something much bigger. Jake Peacock and Steve Sullivan have been friends for years, so when Steve started his campaign in honor of his mom, Martha, who was battling acute myeloid leukemia (AML), he asked Jake to be part of it.

Jake has been a golf professional since 2009, so naturally, he suggested doing a golf tournament to contribute to the campaign. Jake’s mom, Jeanne, had beaten breast cancer a few years prior, so he understood the need to do something to help. The first year, the golf outing brought in $15,000 of the $50,000 total raised as part of Steve’s campaign, dubbed “Martha’s Son Makes a Run.”

The next year, Jake ran the “Jeanne’s Journey” campaign that raised $72,000, with the golf event as the main fundraiser for the campaign. But Jake and Steve weren’t done.

Jake with his mom, Jeanne, and Steve with his mom, Martha.

Left: Jake with his mom, Jeanne. Right: Steve with his mom, Martha.

the challenge

The next few years, the duo decided to keep running the golf event to benefit the LLS. Then, in 2020, Jake’s mom’s cancer returned and had spread. Sadly, she passed away in June of 2021. Jake and Steve decided to redirect the golf tournament to raise funds for research at the Indiana University Melvin and Bren Simon Cancer Center in memory of Jeanne and in honor of Martha. They partnered with the IU School of Medicine to create a directed fund for research, cutting through the red tape and administrative burden of creating a standalone 501(c) organization.

“We decided we wanted to keep going until we find a cure,” Steve says. “We hope we don’t have to do the golf outing at some point, but want to keep raising funds until then.”

The two continued to run the tournament on their own, leaning on personal connections, community support, and a passion for making an impact. Yet as the event grew in size and scope, it became clear that managing registrations, tracking donations, and communicating with sponsors using spreadsheets and emails wasn’t scalable. Jake is a seasoned golf industry veteran, and knew they needed to level up the event experience, not just to raise more money, but to create a smoother, more professional, and more meaningful experience for everyone involved.

Steve Sullivan and Jake Peakcock pose on a golf course.

Childhood friends Steve Sullivan and Jake Peacock joined forces to raise over $500,000 through golf for cancer research.

the solution

In 2022, Jake returned to Victoria National in Newburgh, Indiana as the head golf professional. Victoria National is part of Dormie Network, a national network of private destination golf clubs, and GolfStatus’ sister company. He heard about what GolfStatus could offer to charity golf events and thought it was just what the Jeanne and Martha Fore a Cure Golf Outing needed to scale, so they came on board for the 2024 event.

the results

The goal for the 2024 Jeane and Martha Fore a Cure Golf Outing was $75,000. But thanks to the tools offered by GolfStatus and Dormie Network Foundation, the tournament blew past its goal to raise over $92,000, bringing the historical total to over $500,000 raised for cancer research and honoring Jake and Steve’s mom’s battles with cancer.

Golf Event Management Platform

Right off the bat, Jake and Steve used GolfStatus to streamline registration, collect payments online, and create a professional, mobile-friendly event site that simplified the process for golfers and sponsors alike. Plus, with real-time bank account visibility and centralized data, gone were the days of piecing together payments and registrations from emails and sticky notes.

“It’s definitely different being on the other side of a tournament,” Jake says, speaking from his years as a golf professional managing outside outings. “But using GolfStatus made it easy for both Steve and I to see where we stood financially, how many golfers were signed up, and not worry about sharing spreadsheets.”

Jake says that in the first few years, when he and Steve were handling registrations and payments manually, “We really didn’t even know who was coming!” Online registration simplified data capture and receipts, without requiring any effort from Jake or Steve. They could push the event website out to their networks and track registrations, sponsorships, and payments in the software’s back end. What’s more, they used the platform to easily collect payments on tournament day. “That was great,” Jake says. “All the funds were kept in GolfStatus until after the tournament, when it was sent on to the cancer center.”

Both Steve and Jake appreciated the responsive support provided by GolfStatus. “I honestly didn’t expect that level of support from a software company, but it was awesome,” Jake says. “I reached out to the team and was on a call with someone within five minutes.”

A screenshot of the Jeanne & Martha Fore a Cure golf tournament website.

The golf tournament’s website offered easy registration, sponsor exposure, and an avenue to collect donations.

expanded sponsorship packages

By leveraging GolfStatus’ exclusive sponsorships and add-ons, Jake and Steve created additional revenue streams from the Technology Sponsorship, Pin Flag Sponsorship, and hole-in-one contests. “We had initially priced the pin flag package at $750, but someone reached out and said they loved the idea of the pin flags and wanted to more than double the contribution for the sponsorship, raising $1,650,” Steve says.

An online auction, consisting of donated items from folks within the Dormie Network, raised an additional $12,000, further boosting their fundraising total.

Jake and Steve leaned on personal connections to bring on sponsors. Steve’s employer, Allegion, a publicly traded security company in the Indianapolis area, started relatively small with the outing in its first year, contributing $1500. But leadership saw the engagement it drove in the workplace and continued to increase their support to $15,000 in 2024. “They saw the value in an employee doing something good because they were touched by cancer,” Steve says.

DORMIE NETWORK FOUNDATION SUPPORT

By working with GolfStatus, the outing unlocked additional support from Dormie Network Foundation. Donated Stay and Play Packages and Dormie Network memberships were auctioned and sold to raise significant dollars for the cause. Three donated memberships and two Stay and Play Packages were sold as part of the event, and a $15,000 gift from a previous tournament sponsor-turned-Network member helped take the outing’s impact to the next level.

“The tools from GolfStatus and the support from Dormie Network Foundation were critical in helping us scale the tournament,” Jake says. “It opened doors to more people to support the event and cause, and grow how much we can raise.” He credits these resources for helping bring in an extra $30,000 from the 2024 event, which the pair hopes to replicate in the future.

“Nobody else gives you the tools and credibility to raise as much as you can, as quickly as you can, like Dormie Network Foundation. Combine that with GolfStatus’ platform and support, and it’s an easy choice to partner with both of them,” Jake says.

personal connections

Jake and Steve want the event to be a great experience for everyone involved, while staying true to its grassroots spirit that honors Jeanne and Martha. “For whatever reason, our stories and experiences really resonate with people,” Steve says. He says they’ve had survivors and family members speak at the tournament, and even had the executive director of the Cancer Center share what the dollars raised are doing. “People want to know what their money is doing, so making the connection to the actual research and individual researchers has been amazing.”

Jake says the people and sponsors who participate understand what they’re trying to accomplish with the tournament. “Every year, I think I can get through the event without getting too emotional, but then we look out and see what’s been done and the impact it's having, and the emotion takes over,” Jake says.

Jake, Steve, and their families pose together after receiving the Indiana University Spirit of Philanthropy Award.

Steve (fourth from left), Jake (fifth from left), and their families at the Indiana University Spirit of Philanthropy Awards.

what’s next

The outing continues to grow—and get attention for its contributions to cancer research. Jake and Steve were invited to be members of the IU School of Medicine Development Board and were nominated by the school for the University’s Spirit of Philanthropy Award, which they received.

With the 8th annual outing set for Monday, August 4, 2025, the event has a goal to break the $100,000 mark—and eventually, raise so much money for cancer research that the event no longer needs to exist. “I wish I never had to do this, but it’s the hand we’re dealt and we’re working to make the most of it,” Jake says.

Contribute to the Jeanne & Martha Fore a Cure Fund for Cancer Research.

 
 
30+ Fun Charity Golf Tournament Themes to Raise More Money
 
Two women pose next to a glow-in-the-dark golf cart as part of a themed charity golf tournament.

The Arizona Chapter of the American Foundation for Suicide Prevention uses a glow golf theme to offer an immersive experience for participants.

Planning a charity golf tournament for your nonprofit? Adding a fun, creative theme to the event could be the key to drawing a bigger field, impressing your sponsors, and leaving attendees eager to return year after year. Themed golf tournaments are a unique way to tell your nonprofit’s story that engages your audience—and can even boost fundraising efforts. This guide will explore why and how to add a tournament theme, plus more than 30 theme ideas for your next golf event.

 

Benefits of a Themed Charity Golf Tournament

A theme adds color, creativity, and connection to your golf event. What’s more, it can help your tournament stand out in a crowded fundraising calendar and keep your mission at the forefront of everyone's mind. Here are just a few benefits:

  • Increased buzz around the event. A theme can grab people’s attention and interest and drive more people to participate in the event or make a donation to it.

  • Appealing to sponsors. Themed tournaments can make sponsorship and branding opportunities even more visible and engaging to golfers and more appealing to sponsors.

  • Stronger marketing. A theme helps you focus your messaging and unify the tournament’s marketing materials and campaigns.

  • Memorable experiences. A unique theme keeps people talking about the tournament long after it is over—and coming back in future years.

  • Attract new participants. Themes may draw in participants who wouldn’t otherwise think to participate in a golf tournament.

  • Mission alignment. A theme can creatively highlight your organization’s cause and present it in a new light that draws in new supporters.

Tips for Integrating a Golf Tournament Theme

Adding a theme to your golf tournament fundraiser doesn’t have to be complicated. With some thoughtful planning, a theme can enhance every aspect of your tournament experience. Here’s how to incorporate a theme:

  • Choose a relevant theme. Pick a theme concept that connects your mission and audience. For example, if your nonprofit supports school reading programs, your theme could focus on well-known children’s books or authors. Fold the theme into the tournament’s name if possible and appropriate.

  • Highlight the theme in your marketing. Use the theme to guide your marketing messaging, visuals, and promotional materials. This is an opportunity to have a lot of fun with tournament logos and graphics, flyers, email campaigns, and social media content that reflects your chosen theme.

  • Infuse the theme into the tournament. From decor to on-course games to attire, look for ways to bring the theme to life throughout the tournament. Choose a beach theme? Equip staff and volunteers with leis and floral shirts and run an on-course game that incorporates beach balls. Go with a glow golf tournament? Include glow necklaces and bracelets in player gift bags.

  • Use digital tools. Digital event management tools help make the branding more immersive. Customize your tournament’s event website to match your theme, boosting excitement and helping your branding shine.

A screenshot of the Putt Putt Fore Puppies themed golf tournament is show on a laptop.

Leverage your golf event website to promote the tournament theme and help golfers understand what to expect.

30+ Charity Golf Tournament Themes

Themed Golf Tournament Success Stories

Going all-in on a tournament’s theme creates an unforgettable experience for golfers, sponsors, and guests. These tournaments, powered by GolfStatus, saw success by leaning into their tournament’s theming:

  • Glow Golf Tournament: The Arizona Chapter of the American Foundation for Suicide Prevention hosted a nighttime event that incorporated glow-in-the-dark balls, a cart decorating contest, illuminated pin flags and sponsor signs, and more glowing fun for a unique experience.

  • Project Purple Charity Golf Classic: This inspiring tournament raises funds and awareness for pancreatic cancer, themed with purple ribbons, attire, and accents throughout the event.

  • Habitat FORE! Humanity: Raising money for home-building projects in the Columbus, Nebraska area, this tournament folds building tools into the event, from a putting contest using sledgehammers and levels to teeing off wearing work gloves and more.

  • Putt Putt Fore Puppies. This puppy-friendly mini golf tournament includes animal-themed branding, apparel, player gifts, sponsor signs featuring shelter pets, and visits from adoptable animals.


Family-Friendly Golf Tournament Themes

These theme ideas engage younger supporters and can make your event more inclusive of all ages.

  • Family Golf Day. Families play together as a team.

  • Superheroes Assemble. Teams come dressed as their favorite superhero and participate in superhero-themed on-course games.

  • Princess and Heroes. Participants dress up like famous cartoon princesses with a her-themed hole-in-one contest.

  • Scavenger Hunt. This theme combines a traditional golf tournament with a scavenger hunt, where golfers solve clues or complete challenges across the course.

  • Golf and Games. Combine golf with other family-friendly activities, such as outdoor games like cornhole, giant Jenga, and more.

A man kicks a soccer ball at a velcro dartboard as part of a themed golf tournament.

On-course games are a great opportunity to incorporate your golf tournament theme.

Seasonal Golf Tournament Themes

Bring a festive atmosphere to your tournament with seasonal vibes in these theme ideas:

  • Summer Beach Party. Incorporate tropical items like sunglasses, beach balls, and tropical drinks.

  • Autumn Harvest. Jazz up your fall golf event with pumpkin decor, apple cider stations, hayrides, etc.

  • Costume Party. If your tournament falls near Halloween, set up trick or treat stations on the course and include a costume contest.

  • Spring has Sprung. Perfect for a spring tournament, use flowers, pastel colors, and fresh spring decor to bring the theme to life.

  • Holiday Classic. A winter-themed tournament with ugly holiday sweaters and hot cocoa.

  • Christmas in July. Incorporate twinkle lights, Christmas trees, and even an on-course Santa to bring the holiday spirit to the summer months.

Unique Golf Tournament Themes

Give attendees a one-of-a-kind experience that they won’t soon forget!

  • Flashback to the… Flash back to a past decade, like the 70s, 80s, or 90s, and invite attendees to dress in fashions and hairstyles from that decade.

  • Red Carpet Golf. Add the glitz and glamour of Hollywood with a red carpet, VIP experiences, and photo ops.

  • Hometown Proud. Highlight your city or area’s local culture or landmarks with favorite foods, music, and other items unique to your hometown.

  • May the Fourth. Celebrate the Star Wars universe with a tournament on May 4th that includes a costume contest and themed foods.

  • Franchise Fun. Focus your tournament on popular movie franchises, such as Harry Potter, Marvel, Justice League, Mario Brothers, Pokémon, Indiana Jones, or other favorites.

  • Wild West. A cowboy-themed event with Western-inspired decor, contests, and food.


Sports-Based Golf Tournament Themes

Blend your golf tournament with the fun and thrill of other sports. These are especially applicable to groups like booster clubs, youth sports teams or associations, and sports clubs.

  • Team Spirit Tournament. Golfers represent their favorite sports teams with jerseys or apparel. If you have the proper connections, bring in a local sports celebrity to drive interest and attendance.

  • Golf Triathlon. Combine a golf tournament with mini versions of other sports, such as basketball, pickleball, flag football, and more.

  • Super Bowl or World Series. Celebrate the teams playing in the Super Bowl or World Series by incorporating team colors, mascots, and cities.

  • All-Star Tournament. Celebrate historic sports legends on any level—amateur, collegiate, or professional.

  • Golf Olympics. Offer medals as prizes for first, second, and third places in the tournament, as well as for Olympic event mini-challenges on selected holes.

Upscale Golf Tournament Themes

  • Black-Tie Golf. Pair the golf event with a formal gala and high-end live auction.

  • Casino Royale. Host a casino-themed tournament with on-course casino games, plus post-golf poker or blackjack tables, raffle drawings, and exclusive prizes.

  • Business Owner Invitational. A golf tournament and networking hybrid event for startups, entrepreneurs, and established business owners.

  • Luxe Links. Court luxury brand sponsors and include higher-end player gifts and prizes to make the tournament feel upscale.

Golfers network as part of a corporate themed golf tournament.

Networking is a big plus when it comes to corporate golf tournaments.

Corporate Golf Tournament Themes

Corporate golf events are great options for companies looking to boost morale or network with peers.

  • Departmental Face-Off. Teams from different departments go head to head in a team-building event. Up the stakes by offering a donation to the charity of the winning team’s choice.

  • Battle of the Businesses. Foster friendly competition between local businesses or companies.

  • Executive invitational. Invite top C-suite execs to compete for the Executive Cup.

Women's Golf Tournament Themes

Create a supportive, fun environment that champions women in golf and beyond.

  • Women’s Community Classic. Include golf with a networking event for women in the community.

  • Women in Sports. Celebrate female athletes from various sports and invite them to participate.

  • Mother-Daughter Tournament. Encourage teams of moms and daughters to compete in a fun bonding event across generations.

Two women in a golf cart at a women's charity golf tournament.

Golf tournament themes targeted at women are a great way to grow the game of golf.

Ready to Plan a Themed Golf Tournament?

Whether your tournament’s theme is silly, serious, or somewhere in between, it can help elevate your next charity golf tournament and help raise more for your cause. No matter what theme you choose, purpose-built tools can streamline the process from start to finish. GolfStatus’ golf event management platform offers time-saving tools, expert advice, and revenue-boosting extras to make your tournament a success. Click below to connect with the golf tournament experts at GolfStatus!

Connect With the Golf Tournament Experts

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Tips to Choose & Work with the Facility for Your Charity Golf Tournament
 

by Cash Dinkel, PGA, Client Success Director at GolfStatus

Selecting the right golf facility is one of the most important decisions you'll make when planning your charity golf event. The course you choose sets the tone, shapes the golfer experience, and directly impacts your fundraising success. Whether you're new to tournament planning or refining your strategy for future events, this guide walks through how to choose the best course for your event and work efficiently with golf facility staff.

An overhead view of a golf facility.

Understanding the types of golf facilities

Before you start reaching out to golf courses in your area, it’s helpful to understand the different types of golf facilities:

  • Public. These facilities are open to anyone and are typically more affordable. They may not have the prestige or all the amenities of private clubs, but they’re accessible and can be great for events targeting a wide audience.

  • Semi-private. These facilities allow public play during certain times while reserving the best tee times for members. They’re usually well-maintained and offer a nice balance of quality and cost.

  • Private. Private clubs are members-only and offer top-tier facilities and service. They often include added amenities like banquet rooms, gourmet dining, locker rooms, and practice facilities. These courses are ideal if you're targeting a higher-net-worth audience and want to offer an exclusive experience—but they come with a higher price tag and may require a member to help you book the facility for a tournament.

  • Alternative golf facilities. Not all golf fundraisers need to take place on a traditional 18-hole golf course. Facilities like TopGolf, indoor golf simulators, or mini golf venues can offer a fun, relaxed atmosphere that appeals to a different crowd and can be easier to plan logistically.

Things to consider when choosing a golf facility for your event

A simple Google search of “golf facilities near me” will give you a list of potential options where you can hold your golf tournament. A glance at each course’s website will help you get a feel for the facility and its offerings. Next, think about the following as you narrow down your list:

  • Location. Choose a location that’s convenient to your organization, supporters, and sponsors. Accessibility helps drive higher attendance and community engagement.

  • Cost and inclusions. Compare the cost per golfer and make sure you understand what’s included, such as greens fees, carts, range balls, and other amenities. While private courses tend to be more expensive, they may justify a higher registration fee and attract more affluent participants.

  • Audience demographics. Think about your target audience. Would they be more excited about playing an exclusive course, or would they prefer an affordable, relaxed public facility? Choose a venue that aligns with your audience’s preferences and your fundraising goals.

  • Amenities. Consider what the facility offers beyond the golf course itself—banquet space, catering options, equipment rental, and staff support—as these all factor into your tournament’s success.


On-Demand Webinar

Hear from tournament planning pros as they discuss the ins and outs of partnering with your host golf facility for a successful fundraiser.


Key questions to ask a potential host golf facility

Once you’ve identified some options for your tournament, reach out and ask the right questions to gather the information you need to make a decision:

  • What’s the cost per golfer, and what’s included in that fee?

    • Does the price include carts, range balls, or extras like drink tickets or gift cards?

  • Is there a minimum number of golfers required to reserve the course?

  • What does setup on tournament day look like? 

    • Will staff help with signage, tables, or registration?

  • What food and beverage options are available? 

    • Can you bring in outside food or are you required to use the facility’s catering?

  • Is there banquet or event space for awards ceremonies or meals?

  • What are the payment policies?

    • Is a deposit required? 

    • When is the final payment due?

  • Do you offer live scoring?

  • What’s the inclement weather policy? 

    • Is a rain date available, or is play allowed in the rain?

A golfer tees off at a charity golf tournament while three others watch.

before you sign a contract

Before you lock in the date and facility, carefully review the contract with facility staff so you understand the terms. Here’s what to look for:

  • Ensure the quoted price per player matches the contract.

  • Double check the minimum and maximum player counts and any penalties if you don’t meet them.

  • Confirm any additional fees, such as those for using course software or A/V equipment.

  • Understand all line-item charges so there are no surprises after the event.

Coordinating with the golf facility

Booking the facility is just the beginning! Use these tips to effectively and seamlessly coordinate with the course staff and set your event up for success.

  • Use technology. One of the biggest pain points for golf facilities hosting outside events is an accurate count of the number of players—and the time-consuming back and forth required for updates. Sharing access to your golf event management platform with the golf facility allows staff to see the size of your field in real-time (without several emails or phone calls) and plan accordingly. What’s more, tech built for golf allows golf staff to make hole assignments, print cart signs and scorecards, and download alpha lists and other necessary documents with just a few clicks, instead of manually creating these necessities.

  • Stay organized. Keep all your planning details—including golfer registration, sponsor information, and payments—in one centralized place. Your golf event management platform keeps you and your team organized and facilitates easy sharing of accurate, up-to-date information with the golf staff.

  • Designate a point person (and a backup). Instead of everyone on your planning team communicating with the golf facility, designate one person to spearhead communication and planning. It’s a good idea to have a backup team member who knows the event plan and can communicate with the golf facility if you happen to be unavailable.

  • Communicate effectively. Make sure the course staff has everything they need to support your event, including:

    • A clear schedule of events (registration time, shotgun start, meals, awards)

    • Final golfer count well in advance

    • Food and beverage selections and dietary needs

    • Setup instructions for signage, tables, and on-course games

    • Information about any contests like hole-in-one, longest drive, or putting contests

A screenshot of a golf event management platform's back end is displayed on a laptop.

A golf-specific platform makes coordinating with the golf facility simple and easy.

Final Thoughts

Choosing the right golf facility—and building a strong partnership with their team—lays the foundation for a smooth, successful tournament. Be thoughtful in your selection, proactive with your communication, and lean on technology to reduce friction and save time. When you and the course staff are aligned, everything runs more efficiently—leaving more room for a fun, memorable experience for your golfers and a bigger impact for your mission.

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Live Scoring: The Easy Way to Upgrade Your Charity Golf Event
 

Live scoring adds an unmatched level of professionalism to your charity golf tournament. Instead of manually recording scores on a paper scorecard, golfers submit their scores via a live scoring mobile app, which syncs to live leaderboards in real-time that are accessible in the app and online. Leaderboards are often displayed in the clubhouse and shared on social media.

Live leaderboards are displayed on a television at a charity golf tournament.

Live leaderboards can be displayed on televisions in the clubhouse and shared on social media.

why live scoring levels up your tournament

  • Golfers love that live scoring makes golf outings more competitive and memorable, and that they can track standings in real-time throughout the tournament’s round. It keeps them engaged throughout the day.

  • Golf facilities save tons of time at the end of the tournament. Results are automatically tabulated, so there’s no need for golf staff to spend hours painstakingly tallying scores by hand. Instead, they only need to spend a few minutes reviewing and finalizing scores, post-flighting the results, and breaking ties.

  • Sponsors get great exposure, both in the live scoring app and on live leaderboards—where everyone’s looking during the entire event and after. Plus, this digital exposure adds additional value to sponsor packages!

  • Tournament organizers like to be able to keep track of the round’s progress to monitor pace of play and ensure they’re prepped and ready to go for post-golf events.

You definitely don’t want to frustrate your tournament’s golfers with a complicated, unreliable platform or scoring app. Look for an app with an easy-to-use interface that makes it simple for golfers to enter scores with a tap.

A golfer uses their phone to check the standings at a charity golf tournament.

Golfers can check current standings on their phones throughout the tournament.

tips to successfully live score your Charity Golf tournament

  • Communicate ahead of time. Let golfers know that you’ll be using an app to live score the event, and provide instructions on how to download it and find their live scoring code in pre-tournament communications. It can be helpful to include a link to any online step-by-step walkthroughs.

  • Encourage golfers to download the app. Cell coverage or WiFi might be spotty at the golf facility, and golfers are likely focused on the fun day ahead, not downloading an app. It will save them time and hassle to download and set up the app before the tournament.

  • Use QR codes. Post a QR code that links to the App Store and Google Play to download the live scoring app. Not everyone will heed your advice to download the live scoring app before the event, so make it as simple as possible to do so on tournament day.

  • Designate one person to submit scores. Not every golfer needs to download the app or submit scores. Only one person per team needs to use the app to submit scores, but everyone is welcome to do so if they’re interested in tracking their round or advanced stats like greens or fairways hit in regulation.

  • Post and share leaderboards. If the host golf facility has TVs in the clubhouse, display scrolling leaderboards that show current standings. Share the link to the leaderboards on your tournament’s event website on your social media platforms so interested parties can follow along (and may be persuaded to make a donation!).

  • Keep golfers engaged. Use any push notifications features in your event management platform’s communications tool to send links to the leaderboards to keep golfers engaged throughout the day. It also gives the leaderboard sponsor additional exposure!

An animation of how the GolfStatus app can be used to live score a tournament.

GolfStatus’ mobile scoring app makes live scoring quick, easy, and frustration-free!

How to use golfstatus to live score

GolfStatus offers simple and easy live scoring for charity golf tournaments of all types and sizes. Its mobile scoring app and live leaderboards are a non-intrusive way to streamline scoring and boost engagement. Here’s how it works:

  1. Download the app. The free GolfStatus app is available from the App Store or Google Play.

  2. Find the live scoring code. Find the live scoring code on the physical scorecard, cart sign, in the confirmation email from GolfStatus, or inquire at registration.

  3. Join the event. Once golfers create a GolfStatus account or log in to an existing account, the event will appear on the app’s home screen. Tap Join by Code and enter the live scoring code. If the event doesn’t appear on the home screen, tap Tournaments then Join by Code and enter the live scoring code.

  4. Sync and start. After entering the live scoring code, tap your name (or the player you’re replacing), then tap Sync. Next, tap Play round to start your round!

  5. Score your round. Simply tap the box next to your team, enter your score, and swipe to the next hole.

  6. Submit your scorecard. Tap Finish & Submit to review your score, then tap Submit to finish your round.

To help make the user experience as smooth as possible, it’s a good idea to share the above information with golfers prior to the tournament via email. This webpage outlines live scoring step-by-step. You may want to post a QR code that links to the webpage at registration, and be sure you have your tournament’s Alpha Players List or Hole Assignments report handy if golfers inquire about their team code.

Upgrade Your Golf Event With GolfStatus

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Future-Proof Your Golf Fundraiser With These 6 Strategies
 

Your golf tournament is a key part of your nonprofit’s fundraising strategy. Ensuring your golf fundraiser’s long-term success requires more than just smooth execution on event day. Future-proofing your golf event means setting it up to thrive year after year, even if there are major changes to the planning team. By putting the right systems and processes in place, your nonprofit can protect the tournament’s success for the future while making planning easier for years to come.

Here are six best practices to help your nonprofit future-proof your charity golf tournament so it stays a lucrative fundraising event no matter what changes you face.

1. Use golf event management software

A singular platform is key for ensuring continuity. The beauty of a platform built for golf events is that tournaments can be copied year over year so new event organizers aren’t forced to start from scratch. This helps provide much-needed stability and baseline infrastructure when personnel might be in flux. The right platform should allow multiple users without any extra fees and access to a responsive support team that can walk new users through the software’s back end and provide guidance.

A screenshot of a golf event management software is shown on a laptop.

An event management platform built just for golf helps new tournament organizers jump right into planning.

2. document, document, document!

If your lead tournament organizer or key volunteer left tomorrow or had an emergency that took them away from planning, would anyone else know how to run the tournament? Would they know what needs to be done, who to connect with at the golf facility, or what’s been promised to sponsors? Thoroughly documenting your planning process from start to finish, as well as tracking progress during planning, ensures that institutional knowledge isn’t lost when there’s staff turnover or new volunteers come on board.

Start by creating a central event planning document or spreadsheet that outlines the entire process from start to finish, from securing the golf course to sending thank-you notes after the event.

Include key deadlines, contact information for vendors and sponsors, and details about your event management software.

  • Track progress as tasks are completed, so if a change occurs mid-planning, others will be able to continue the work without interruption. 

  • Make note of what worked well (and what didn’t) to refine and improve your process each year.

  • Store the documentation in a shared drive so it’s easily accessible by members of your planning team.

A well-documented process reduces the risk of setbacks and gives future organizers a clear roadmap to follow.


The cover of the Golf Tournament Fundraiser Timeline and Checklist.

free planning template

Keep your golf tournament on task and on target. Download this free timeline and checklist to document tasks and ensure everyone is on the same page.


3. Have Two Points of Contact for Everything

Relying on one person to manage all aspects of your tournament creates a single point of failure. If that person becomes unavailable, it can derail your event. To avoid this, designate at least two people from your planning team to be points of contact for each key element of your fundraiser:

  • Sponsorships. Ensure both points of contact know the details of each sponsorship package, including the promised benefits, pricing, and availability. It’s a good practice to CC each contact on email communication with sponsors so everyone is in the know.

  • Event management technology. Both contacts should have logins to your event management platform, been introduced to its support team, and know how to contact support so they can troubleshoot issues or get help quickly.

  • Golf facility coordination. Ensure that both points of contact have contact information for the head golf pro and/or golf facility sales representative. Both should also have a basic understanding of the course’s layout and logistics.

  • Budget. A common budget spreadsheet can help you track dollars in and out and see where your tournament stands. Ensure both contacts have access to the spreadsheet and can track income from registrations and payments in the event management platform.

  • Vendor orders. This can be as simple as CCing each contact on communication with vendors on orders, specs, and deadlines for materials like signage, catering, pin flags, or player gifts.

You might also assign a “chair” for various components, such as a chair of sponsorships, volunteers, promotion, budget, and logistics to better share the load and tournament knowledge. While this redundancy may seem unnecessary, it prevents last-minute scrambles and ensures someone is always able to step in to handle key responsibilities.

Volunteers stack their hands together while planning a golf tournament.

Having two points of contact ensures planning can move forward if there are changes in your tournament’s leadership.

4. create a succession plan

Unfortunately, staff and volunteer turnover is inevitable, so a strong succession plan is critical for maintaining event continuity. Here’s how to create one:

  • Identify key roles and responsibilities for your golf fundraiser, including each “chair.”

  • Train backup staff or volunteers to handle each role, including how to use your event software and communicate with sponsors and vendors.

  • Keep a running list of contacts and instructions for tasks like setting up the registration website, managing volunteers, handling sponsor invoicing, and running on-course games and contests.

  • Hold a post-event debrief with your team and update the plan based on lessons learned.

A clear succession plan ensures that new team members can step in and continue executing a successful event without a steep learning curve.

5. manage sponsorships in your event management platform

Managing sponsorships manually—or across multiple platforms—can lead to missed opportunities and dropped details, particularly if there are any personnel changes. Instead, simplify sponsor management by using an event registration website and your golf event management platform:

  • Build sponsorship packages in your software’s back end and link all sponsor outreach to the website to ensure a consistent call to action in your communication with prospective sponsors.

  • List sponsorship packages on the event site so sponsors can browse options and purchase their package without needing to connect with a specific member of your planning team. Sponsors can submit their logo and assets during registration, which should automatically populate the site or mobile app and be available in the software for other branding needs.

  • Track sponsor commitments, contacts, payments, and benefits in your centralized event management platform. This is particularly useful when copying tournaments in subsequent years.

  • Keep a record of businesses that have been approached for sponsorships from each year to help inform future outreach and renewal strategies.

Managing your tournament’s sponsorships with a centralized system helps you better deliver on sponsor agreements, provide valuable exposure, and make it easier to manage renewals.

Sponsor logos on a golf tournament's registration website is shown on a laptop computer.

Sponsors get broad visibility on a tournament’s registration website.

6. connect with the head pro at the host golf facility

The golf facility wants your tournament to be a success—it reflects positively on the facility! To help ensure success, establish a good working relationship with golf facility staff, especially the head pro. This facilitates smooth communication, handling of logistics, and golfer experience. A key part of future-proofing your golf fundraiser is the relationship with the golf facility. If there are changes, golf and sales staff can often help new personnel fill in the gaps.

  • Schedule a meeting with the head pro early in the planning process to discuss course regulations, tournament schedules, food and beverage offerings, contract terms, and any potential challenges.

  • Confirm how contests, like closest to the pin, hole-in-one, and longest drive will be set up and handled.

  • Keep the head pro updated on registration numbers and any changes to the schedule. It’s a good idea to share access to your golf event management software so they can check participation and teams in real time.

  • On event day, your two points of contact should check in with the head pro to handle any last-minute adjustments.

Leveraging the expertise of the host golf facility’s head pro will help your tournament run smoothly and that golfers have a positive experience—no matter who’s in charge.


set your event up for long-term success with golfstatus

Future-proofing your golf fundraiser isn’t just about protecting your current event—it’s about setting up a framework for long-term success. By documenting your process, building redundancy into key roles, creating a succession plan, streamlining sponsor management, and maintaining a strong relationship with the host course, you’ll create a more resilient event that raises more money year after year.

Start with an event management tool that’s built for golf events and fundraisers—GolfStatus. Manage registrations, sponsorships, and schedules right in the platform, and use the free event website to market your event. Plus, you’ll get access to exclusive sponsorships, add-ons, and Fundraising Specialists to help you raise additional funds for your cause—at no upfront cost. Book a quick 15 or 30-minute meeting with the GolfStatus team to learn more.

Future Proof Your Golf Event With GolfStatus

Book a Meeting to Get Started

 

 
Don’t Undersell Your Golf Tournament's Title Sponsorship—Do This Instead
 

Sponsorships are the backbone of any successful charity golf tournament, and none is more critical than your title or presenting sponsor. This top-dollar sponsorship opportunity provides unparalleled visibility and brand exposure for the sponsor while ensuring the event’s overall success for your nonprofit.

Many tournaments significantly underprice and undervalue their title sponsorship simply because they’re unsure of its worth. Here’s how to position and sell your title sponsorship, ensure sponsors see its full value, and use technology to add value and maximize their investment.

Positioning the value of your tournament’s title sponsorship

A title or presenting sponsorship typically offers a business the highest level of exposure and branding available for a golf tournament. Unlike other sponsorships, the title sponsor is often fully embedded in every aspect of the tournament, such as:

  • Event naming rights. The sponsor’s name is folded into the event’s title, ensuring top-of-mind awareness. For example, “Putt Putt Fore Puppies Presented by Sinclair Hille Architects.”

  • Exclusive branding on marketing and promotional materials. The title sponsor’s logos and messaging appear prominently on the event website, email marketing, printed flyers and invitations, signage, and social media promotions.

  • On-site visibility. From tournament banners and cart signs to branded scorecards and giveaways, the title sponsor has a heavy visual presence at the event.

  • Direct audience engagement. The sponsor might have the opportunity to speak at the tournament’s opening or awards ceremony, set up a display on a tee box, or perhaps host a VIP area for networking.

  • Media and PR exposure. The sponsor’s brand is highlighted in press releases, media coverage, and post-event recaps, reinforcing credibility and reach.

These aren’t all the benefits you can include in your title sponsorship package. You might add value by offering the sponsor one or more teams to play in the tournament, access to the tournament’s participant list, additional logo placements, or additional engagement opportunities.

It’s important to remember that your golf tournament has a unique value proposition, particularly for the title sponsor: exposure, access, and high engagement to an audience of golfers they can’t reach anywhere else. Because golfers generally represent an affluent, influential demographic, they’re often considered ideal clients or customers for businesses. Plus, the sponsor enjoys the brand lift and positive PR of being associated with a good cause like yours.

do this instead: boost the title sponsorship’s value with a technology sponsorship

Adding a Technology Sponsorship takes a title sponsorship to the next level by integrating the sponsor’s branding into the digital and interactive elements of the tournament. This requires the right event management tech—one that’s built specifically for golf events, has baked-in sponsor touchpoints throughout the platform, and modernizes the experience for players, volunteers, and attendees.

A collage showing the exposure points for the Technology Sponsorship.

GolfStatus’ Technology Sponsorship provides broad exposure across the platform.

Here’s where adding a Technology Sponsorship to the title sponsorship package has the biggest impact:

  • Tournament registration website. The title sponsor’s logo should be prominently featured on the tournament website, reinforcing their involvement from the first player interaction and with every site visit.

  • Mobile scoring app. The title sponsor’s brand is displayed across the digital scorecard, keeping their brand front and center throughout the tournament round.

  • Live leaderboards. Live leaderboards offer a high level of professionalism to your tournament and your title sponsor. The title sponsor’s logo is seen every time a golfer or spectator checks the round’s standings on the event website or mobile scoring app.

  • Automated receipts. Add logos to automated payment receipts to increase impressions and engagement.

  • Push notifications. Offer sponsors the chance to include messaging in mobile scoring app push notifications.

  • Social media and digital marketing. Combining the Technology Sponsorship into your title sponsorship ensures even greater visibility through branded content, hashtag campaigns, and boosted social media posts that link back to your event website.


Sample title + tech sponsorship package

  • Exclusive event naming rights for the tournament, including a co-branded tournament logo.

  • Primary logo placement on all event promotional materials, signage, the event website, live leaderboards, cart signs, reports, trophies, and registration and donation receipts.

  • Co-branded digital elements, including promotional emails, social media mentions, ad campaigns, PR campaigns, and the opportunity to send push notifications to participants.

  • High-value speaking opportunities during the tournament’s kickoff and awards ceremony.

  • Exclusive engagement with golfers with a booth set up on the sponsor’s tee box of choice.

  • Two complementary foursomes to play in the tournament.

  • Data and analytics reporting, showcasing audience reach, contact information, engagement, and digital impressions.


The title sponsor of a charity golf tournament speaks during the tournament's kickoff.

Taking care of your title sponsor

Securing a title sponsor is just the first step—you need to deliver an exceptional sponsorship experience to maintain and even strengthen the relationship. Here’s how:

  • Personalized communication. Keep the sponsor informed about event planning updates, branding opportunities, and impact metrics.

  • Seamless integration. Ensure their branding appears flawlessly in all print and digital materials.

  • VIP perks. Offer a premier experience at the tournament, such as reserved parking and a dedicated volunteer or staff member to host them during the tournament.

  • Post-tournament follow-up. Provide a detailed sponsorship fulfillment report, including event analytics and ROI.


The cover of the Golf Tournament Sponsorship Report Template.

free template

Sponsor Fulfillment Report Template

A Sponsor Fulfillment Report is a summary of every sponsor benefit you said you would provide and an itemized description of how you fulfilled each. This guide includes components to help you prove the ROI of your tournament to sponsors.


maximize your title sponsorship’s value with tech

The title sponsorship is the crown jewel of your golf tournament, and pairing it with GolfStatus’ exclusive Technology Sponsorship adds value and amplifies its impact. By integrating digital branding, leveraging high-engagement tech tools, and providing measurable sponsorship fulfillment, you’ll create an unbeatable sponsorship opportunity.

Click below to book a quick 15 or 30-minute call or a full demo with the GolfStatus team to learn more about how the Technology Sponsorship can boost your tournament’s revenue!

 

 
Down Syndrome Association Leverages Golf & Tech to Increase Fundraising for Inclusive Camp Programs
 
People wearing matching t-shirts pose for a picture at a summer camp.

Partner Snapshot

The Down Syndrome Association (DSA) of Greater Charlotte serves as a vital hub of resources and support for individuals with Down syndrome (Ds) and their families across 12 counties surrounding Charlotte, NC. With a mission to empower and enable individuals with Ds to reach their full potential and become respected members of their community, DSA of Greater Charlotte supports 300-500 families annually through a variety of programs, from early intervention to adult resources. Victoria Coles, DSA of Greater Charlotte's Program and Community Outreach Director, oversees programs like early intervention, parent nights, and educational outreach initiatives, ensuring that no family feels lost or alone.

One of the most impactful programs DSA of Greater Charlotte provides is its summer camp lineup, offering both day camps and sleepaway camps for children and adults with Ds. “We don’t ever want someone to feel like they can’t participate in camp because of financial reasons,” says Victoria. To raise money for camp scholarships, DSA of Greater Charlotte has held an annual golf tournament for nearly two decades. 


We don’t ever want someone to feel like they can’t participate in camp because of financial reasons
— Victoria Coles, Program Director

The Challenge

When Victoria joined DSA of Greater Charlotte in 2022, she took on the challenge of organizing the golf event. She’s a seasoned event planner, but has little experience with golf. Though the 2023 event was a success, with five sponsors and $33,000 in revenue, there was tremendous potential for growth. 

The event management platform being used also presented logistical hurdles. It required excessive manual coordination and lacked the features needed to fully engage participants and sponsors. With one year of planning under her belt, Victoria knew she needed to make a change. She assembled a planning team that involved board members and past participants to provide diverse insights and share the workload. The group set ambitious goals: to increase revenue, streamline registration, and elevate the overall experience for participants while keeping costs manageable and maintaining the inclusive spirit of the tournament.

The Solution

DSA of Greater Charlotte partnered with GolfStatus, a powerful event management platform designed for charity golf tournaments. After the golf event was nominated for the Play It Forward campaign, the GolfStatus team connected with Victoria. It happened to be at the perfect time, just as she was starting to plan the 2024 tournament and was open to a change. The decision to adopt GolfStatus was driven by several key factors:

  • Additional fundraising opportunities. DSA of Greater Charlotte leveraged GolfStatus’ exclusive sponsorships and add-ons to drive thousands of dollars in additional revenue. 

  • No upfront cost access to the software. As a nonprofit, DSA of Greater Charlotte qualified to use GolfStatus at no upfront cost, which meant no financial risk and more funds to their mission.

  • Ease of use. The planning team worked hand-in-hand with GolfStatus’ client support team to build an event registration website. The intuitive back end made it easy for the planning team to manage registrations, sponsor details, and golfer information with minimal back-and-forth communication.

Golf Status Tournament Management Software's Order & Payouts backend

The Results

The 18th Annual DSA of Greater Charlotte Golf Tournament surpassed its previous fundraising goals, raising over $53,000 for summer camp scholarships and programming at Camp Horizon and Camp Holiday. Here’s how:

Increased Sponsorships

More than double the sponsors signed on to support the golf tournament, with the tournament’s positive reputation organically prompting several new businesses to come on board. The past year’s presenting sponsor jumped at the additional exposure provided by GolfStatus’ Technology Sponsorship on the event website, mobile app, scorecards, cart signs, and live leaderboards. 

“The sponsorships from GolfStatus gave us an immediate return on investment,” Victoria says of the Technology Sponsorship, Pin Flag Sponsorship, and hole-in-one contest sponsorship. “We raised additional money from those in our first year with the platform.” The team bundled GolfStatus’ exclusive Technology Sponsorship and Pin Flag Sponsorships together into one sponsorship that sold for $8,250. They also used GolfStatus’ hole-in-one insurance and leveraged a sponsorship to cover package costs. 


The sponsorships from GolfStatus gave us an immediate return on investment. We raised additional money from those in our first year with the platform
— Victoria Coles, Program Director

Streamlined Processes

Golf tournament websites powered by GolfStatus are equipped with easy online registration and secure payment processing. Individual golfers, teams, and sponsors could browse available packages, submit their information, and pay right through the website. All participant info drops into the software’s back end, where the planning team could manage player information and sponsor assets. 

Victoria says the software was easy to use and they liked that individuals or teams could register to play. “There wasn’t a constant back and forth with golfers since everything went through the website,” she says. “GolfStatus kept us organized and it was simple to assign teams and make hole assignments right in the software. In general, everything just worked so much better than what we were using before.” GolfStatus’ support team was there to help Victoria seven days a week to answer questions. 


GolfStatus kept us organized and it was simple to assign teams and make hole assignments right in the software. In general, everything just worked so much better than what we were using before.
— Victoria Coles, Program Director

Elevated Experiences & Revenue Opportunities

Post-event feedback was extremely positive. A survey was sent to participants to collect information to help improve future tournaments. “We got super feedback. Everyone said the tournament was well-planned with great communication,” Victoria says. “Online registration and the overall experience were five out of five!”

Most participants had some connection to the Ds community, so having Ds Ambassadors stationed around the course added to the tournament’s impact. “The Ambassadors are teens and adults with Ds who love to connect with people,” Victoria says. Their presence was a strong reminder of what the tournament was supporting and fostered personal connections that reinforced DSA of Greater Charlotte’s mission.

In addition to the Ds Ambassadors’ presence, several add-ons elevated the tournament experience and drove additional revenue, such as on-course contests (putting, long drive, and hole-in-one), a 50/50 ball drop raffle, a traditional raffle, and mulligans available for purchase. 


GolfStatus kept us organized and it was simple to assign teams and make hole assignments right in the software. In general, everything just worked so much better than what we were using before.
— Victoria Coles, Program Director

Direct Mission Impact

The 2024 tournament funded scholarships for campers, ensuring that financial barriers won’t prevent families from accessing DSA of Greater Charlotte’s transformative summer programs. “We were able to provide $30,000 in scholarships for families this year from the golf tournament, more than we’ve ever done before,” Victoria says. 

Camp programs at Camp Horizon and Camp Holiday offer enriching experiences for campers with Ds. Activities focus on fun, but foster communication, problem solving, social, and self-advocacy skills. Campers enjoy traditional camp activities such as arts and crafts, water play, music, horseback riding and more that build self-confidence and independence. 

Lessons Learned for the Future

As the tournament’s planning team begins to plan for the next iteration, these lessons learned will help guide them:

  • Include complimentary food and drinks. Providing food and drink creates a welcoming atmosphere. Victoria says they’ll continue to keep folks well-fed through donated options like donuts, boxed lunches, bloody marys, and a post-tournament catered dinner.

  • Stay organized. DSA of Greater Charlotte’s golf event included signage with clear information, detailed registration instructions, and plenty of volunteers to ensure the day ran smoothly.

  • Leverage technology: Using a platform like GolfStatus saved Victoria and her team time, streamlined logistics, and enhanced the event experience for everyone involved.

Building on 2024’s success, Victoria and the planning team plan to refine and expand the tournament in 2025 by:

  • Offering larger and more creative raffle prizes

  • Exploring new on-course challenges to keep the event fresh and engaging

  • Continuing to build strong sponsor relationships, ensuring robust support camp programming

  • Leveraging GolfStatus’ revenue enhancers to boost revenue

Four people smiling before participating in a golf tournament.

Golf for Good

GolfStatus is the leading event management platform for charity golf tournaments and fundraisers. It streamlines and simplifies golf events to save organizers a ton of time and has built in tools to raise even money for your cause. Through GolfStatus’ Golf for Good program, nonprofit organizations (and those planning golf events to benefit one) can qualify to use GolfStatus at no cost. Get an event website, online registration and secure payment processing, the ability to collect donations, exclusive sponsorships and exposure, live support seven days a week, and golf-specific tools to make your tournament the best one yet. Get qualified at golfstatus.com/demo.

 
 
Golf for Hope Tournament Lights Up Fundraising for Suicide Prevention
 

Partner Snapshot

The Arizona Chapter of the American Foundation for Suicide Prevention (AFSP) is a driving force for suicide prevention, education, and support within Arizona. With a mission to save lives and bring hope to those affected by suicide, the chapter provides outreach opportunities, survivor support resources, educational prorams for schools and workplaces, and events like community walks and the annual golf fundraiser.

Gina Gillis, the special events manager for Arizona and New Mexico, has a deeply personal connection to the cause. Gina’s journey with AFSP began as a volunteer after the tragic loss of her son to suicide, serving as the chair for a community walk and board member before transitioning to her current staff role. “Our work helps people understand that they’re not alone,” Gina says. “We connect people and families who are struggling with resources to help them cope.”


Our work helps people understand that they’re not alone,” Gina says. “We connect people and families who are struggling with resources to help them cope.
— Gina Gillis, Special Events Manager

The Challenge

The annual golf tournament was spearheaded by Dave Canham, who was mourning the loss of his son, Sean, to suicide. Together with Sean’s brother, Evan, who played golf competitively and had fond memories of hitting balls on the range with Sean, they launched a one-of-a-kind golf event: the Golf for Hope glow-in-the-dark golf tournament.

Held at night to escape Arizona’s intense heat and provide a unique, engaging experience, Golf for Hope’s glow-in-the-dark format required thoughtful planning. Glow-in-the-dark golf balls, illuminated pin flags, and glowing signage were implemented to create a magical atmosphere while ensuring playability and safety. 

Golf for Hope raised about $3,000 and attracted 25 golfers in its inaugural year in 2019. As the tournament grew, so did the logistical challenges and the need for better processes and tech tools than the chapter’s CRM could provide. Manual registration—through the CRM and emailed information—not only increased the organizers’ workload but left room for errors and inefficiencies.


We wanted a solution that was simple to use and didn’t come with a big price tag
— Gina Gillis, Special Events Manager

The Solution

In 2023, Dave teamed up with Gina at the chapter office to explore better ways of planning and executing a successful Golf for Hope. Gina had learned about GolfStatus from a colleague, so she and Dave got a product demo and liked what the platform offered to streamline planning and enhance the participant experience. “We wanted a solution that was simple to use and didn’t come with a big price tag,” Gina says. As a nonprofit, AFSP Arizona qualified to use GolfStatus at no upfront cost, which was a major selling point for the planning team.

After the AFSP national office vetted the software, including reviews from IT, finance, and events management, GolfStatus became an integral tool for the chapter, simplifying event logistics and enabling the team to focus on delivering a great event. “We were so excited when we got the ok because we could see how it would make everything easier,” Gina says.

Key Solutions:

  • Ease of Use: Gina isn’t a golfer, but was able to easily navigate throughout the intuitive platform’s back end.

  • Support & Expert Advice: Glow for Hope worked hand-in-hand with GolfStatus’ in-house client success team to build their tournament. The continuity of working with the same rep, while also being able to access front-line support seven days a week, provided peace of mind for the planning team.

  • Custom Event Website: The GolfStatus platform provided a professional, user-friendly site that made promoting the tournament, showcasing sponsors, and facilitating registrations easy and efficient.

  • Online Registration: Replacing cumbersome manual processes and clunky workarounds using the chapter’s CRM, GolfStatus allowed golfers to register and pay online seamlessly. This eliminated the need for email-based communication and time-consuming manual tracking and keeping spreadsheets up to date. Online registration includes secure payment processing and automated receipts.

  • Sponsor Onboarding & Recognition: The event site gives sponsors the ability to purchase their chosen packages and upload logos and messaging right at registration, helping them start earning impressions right away. Sponsors get prominent exposure on the event website and app, offering valuable visibility.

  • Live Scoring: Participants enjoyed using GolfStatus’ mobile app for real-time scoring, adding more engagement and additional sponsor exposure, and also made finalizing the tournament’s results much quicker. 

  • Data Management: Golfer information drops into GolfStatus’ back end, where Gina and the planning team could access real-time information. They could create and manage foursomes and assign holes right in the software.

The Results

The 5th annual Golf for Hope tournament was a resounding success, raising nearly $34,000. This total represents a significant increase in golfer participation compared to previous years, demonstrating the event’s growing appeal.

The innovative glow-in-the-dark theme adds an element of “magic” to the event, according to Gina. “My favorite part is how beautiful it is!” she says. Glow-in-the-dark golf balls, lit pin flags, and glowing signage for sponsors add to the vibrant atmosphere. “As it gets darker you can see arcs of light as people are playing,” Gina says. “The lit sponsor signs really call attention to the sponsors, too.”

Additional activities, like a cart-decorating contest judged by a panel, putting and chipping challenges, and a glow-in-the-dark ball launcher game, add to the fun and help generate additional revenue. A pre-tournament dinner gave attendees the chance to mingle, purchase raffle tickets, and participate in other buy-ins.

Highlights:

  • Enhanced Efficiency: The GolfStatus platform eliminated the need for spreadsheets and manual tracking, significantly reducing the planning team’s workload and saving hours of time.

  • Improved Sponsor Engagement: The platform’s ability to showcase sponsors’ logos and contributions boosted sponsor satisfaction and retention. Sponsors appreciated the lit signage that made their support highly visible during the night-time event.

  • Positive Feedback: Participants praised the unique glow-in-the-dark format and the event’s overall organization and professionalism. 

  • Community Impact: Proceeds from Golf for Hope support AFSP’s mission by funding local and national programs. Half of the funds stay with the chapter for local programming that supports families, advocacy, and education, while the other half helps fund research at the national level.

The Future

While the current host course’s intimate setting adds to the event’s charm, the chapter is exploring larger venues to accommodate the tournament’s growth while maintaining the unique atmosphere that sets Golf for Hope apart. Relationships with the course staff have been invaluable, with their flexibility and support being a key factor in the event’s success.

AFSP Arizona plans to build on the tournament’s steady growth and success by incorporating feedback from participants and sponsors. Plans for future interactions of Golf for Hope include:

  • Continuing to include popular elements like the glow-in-the-dark ball launcher and cart-decorating contest.

  • Exploring options for a larger venue to welcome more participants while preserving the event’s intimate feel.

  • Leveraging GolfStatus to further streamline operations, raise additional funds, and enhance the golfer and sponsor experience.

The planning team, composed of passionate volunteers and board members like Dave, is committed to making each year’s event better than the last. The group meets on a regular basis throughout the planning process and post-event to ensure continuous improvement.

Lessons Learned

Gina emphasizes the importance of having a dedicated planning team and leveraging technology to simplify logistics. “I would tell other tournament organizers to spend time exploring all the features of GolfStatus,” she advises. “You won’t know what you’re missing if you don’t know it’s there!” 

She also highlights the value of engaging passionate volunteers who are committed to the cause. Many of the event’s volunteers are loss survivors themselves, bringing a deep personal connection to their roles.

Sponsors, many of whom are returning supporters, play a crucial role in the tournament’s success. Gina says building strong relationships with sponsors and understanding their needs have been key strategies for ensuring their continued involvement.

The Golf for Hope tournament exemplifies how creativity, strategic planning, and the right tools can elevate a fundraising event. By blending a unique concept with GolfStatus’ technology, AFSP Arizona delivered an unforgettable experience that not only raised critical funds but also fostered community and awareness around suicide prevention. As the event continues to grow, it’s a prime example of innovation and impact in nonprofit fundraising.

Golf for Good

GolfStatus is the leading event management platform for charity golf tournaments and fundraisers. It streamlines and simplifies golf events to save organizers a ton of time and has built in tools to raise even money for your cause. Through GolfStatus’ Golf for Good program, nonprofit organizations (and those planning golf events to benefit one) can qualify to use GolfStatus at no cost. Get an event website, online registration and secure payment processing, the ability to collect donations, exclusive sponsorships and exposure, live support seven days a week, and golf-specific tools to make your tournament the best one yet. Get qualified at golfstatus.com/demo.

 
 
Product Alert: GolfStatus Rolls Out Enhanced Golf Tournament Event Websites
 

GolfStatus’ golf tournament websites have been completely revamped, with new enhancements that give nonprofits advanced tools to streamline golf event management, engage participants, and boost fundraising efforts.

The updated site design reflects feedback and input directly from our clients and our commitment to continued innovation and improvement to help nonprofits raise mission-critical funds through golf. The new look was rolled out to all event websites powered by GolfStatus on January 20, 2025, and includes:

  • A clean, inviting interface. GolfStatus’ mobile-friendly websites engage site visitors and prompt action, whether it’s to register a team, purchase a sponsorship, or make a donation. A continued focus on mobile ensures organizations have the ability to collect funds from anyone, anywhere, anytime.

  • User-friendly navigation. The new look provides visitors with a more organized and consistent layout, clearly labeled buttons, and easy exploration throughout the site.

  • More opportunities to tell your story. The updated design gives tournament organizers even more space and options to share your cause through imagery, text, and video. Site updates can be made quickly and easily in the software’s back end.

  • Additional sponsor exposure. Sponsors enjoy increased visibility on the site’s home page that adds value to sponsorship packages.

  • Improved checkout experience. Registrants, sponsors, and donors will enjoy a more streamlined and intuitive checkout experience. A new page footer helps guide users through the registration process, showing them what information they need to complete before they can move forward in the process.

  • More visible donation calls-to-action. Organizations can take advantage of additional donation calls-to-action, specifically once registration for the event has closed, to further boost tournament revenue.

These updates complement the core functionality of GolfStatus’ event websites, designed with fundraisers in mind, that save time and offer revenue-boosting opportunities:

  • Online registration and donations with secure payment processing

  • Easy tournament marketing and promotion

  • Simple sponsor onboarding and premium digital exposure

  • Professional live leaderboards

  • The ability to quickly share tournament information and updates

As usual, GolfStatus’ in-house, responsive support team is available to help tournament organizers navigate the site’s updates and answer any questions with live support seven days a week.

 

get a free event website

Nonprofits can qualify for a free event website and no-cost access to GolfStatus’ suite of tournament management solutions through the Golf for Good program, a give-back initiative that supports organizations using golf to do good. Tournament organizers can book a demo with GolfStatus’ team to learn more and get qualified for Golf for Good or to get started in the software on their own.